Purchase and removal of scrap conveyor belt at tutuka power station – 36-Month contract with mandatory OHS compliance

Eskom Life-Saving Rules standard (document 240-62196227, revision 6) defines five mandatory safety rules for all Eskom employees, contractors, and visitors at Eskom sites. The rules target the five most prominent causes of serious injuries and fatalities. Zero tolerance enforcement: violations result in disciplinary process for employees; contractor employees are immediately removed from site and disciplinary process initiated within five working days. The standard applies across Eskom Holdings SOC Ltd, its divisions, subsidiaries, and contractors unless exempted by Sustainability Systems. Effective from date of authorisation. References 21 normative documents (ISO 9001, Eskom procedures, OHS Act, etc.) and three informative references.

Evaluation criteria (from tender requirements):

• Bidders must be registered on the Central Supplier Database (CSD).
• Bidders must have a valid tax clearance (SARS TCS) or tax compliance status PIN.
• Bidders must complete and submit all required National Treasury standard forms: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Past Supply Chain Practices), SBD 9 (Certificate of Independent Bid Determination).
• Bidders must comply with Eskom's Life-Saving Rules; violation by a contractor or its employees may lead to suspension or disqualification.

Compliance requirements:

• CSD registration mandatory.
• Valid SARS tax clearance / tax compliance status PIN mandatory.
• Completion and submission of SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9 (as applicable).
• Adherence to Eskom Life-Saving Rules (five rules) for all personnel on site:

1. Open, isolate, test, earth, bond, and/or insulate before touch – electrical work only by trained, authorised persons with valid permit, pre-task risk assessment, and proper PPE.
2. Hook up at heights – work at height only if medically fit, risk assessed, trained, secured, and using Eskom-approved fall arrest system.
3. Buckle up – mandatory seatbelt use for all drivers, operators, passengers in vehicles/equipment on Eskom business.
4. Be sober – no person under influence of alcohol or drugs may enter or remain on Eskom site or conduct Eskom business.
5. Ensure you have a permit to work – no work without required Permit to Work where authorisation limitation exists (Plant Safety Regulations, ORHVS, or other permit-required activities).

• Violations treated as serious misconduct; contractor employees removed from site and disciplinary process initiated within five working days.
• Normative references include ISO 9001, OHS Act, Plant Safety Regulations, Eskom PPE specifications, Working at Heights Standard, and other Eskom SHE procedures.

Eskom Life-Saving Rules – five rules with zero tolerance:

1. Open, isolate, test, earth, bond, and/or insulate before touch: No work on/near electrical apparatus unless trained, authorised, valid permit (where required), pre-task risk assessment conducted, procedures followed, authorised person certifies safety, appropriate PPE worn (face shield, insulated gloves for low voltage).
2. Hook up at heights: No work at height with fall risk unless medically fit, pre-task risk assessment, appropriately trained, secured during ascent/descent, using Eskom-approved fall arrest system where applicable. Preference for ground-level work.
3. Buckle up: Mandatory seatbelt wearing for all drivers, operators, passengers in vehicles/equipment for Eskom business, on any road or parking lot, regardless of speed or direction.
4. Be sober: No person under influence of alcohol or drugs (any level) may enter/remain on Eskom site, conduct Eskom business, or drive/operate vehicles/equipment.
5. Ensure you have a permit to work: No work without required Permit to Work where authorisation limitation exists (Plant Safety Regulations, ORHVS, or other permit-required activities). No plant returned to service without cancellation of all permits unless permitted for redundant systems. Live work requires live work declaration form by authorised person.

Consequences: Violations = serious misconduct, disciplinary process per Eskom Disciplinary Code/Procedure. Contractor manager/supervisor allowing violation may lead to suspension of contractor activities. Contractor must remove employee from site immediately and initiate disciplinary process within five working days, then furnish Eskom with sanction copy.

Evaluation criteria reference two documents: ISO 9001 Quality Management Systems and Eskom document 32-727 Safety, Health, Environment and Quality Policy. These may be used as benchmarks for quality and SHEQ compliance in the tender evaluation.

No contact information is provided in the document.

Returnable documents: The Section 37(2) Agreement must be completed, signed, and returned. The agreement includes a signature block for the contractor/supplier and a witness. No other submission details are provided.

No evaluation criteria are stated in the document. The agreement is a compliance document, not a competitive tender.

No financial requirements are stated in the document.

Returnable document: Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) must be completed, signed by an authorised person (CEO/Director/Managing Director), dated and witnessed by two witnesses, and submitted with the bid.

Bidders must demonstrate understanding and acceptance of Eskom's OHS requirements by signing Annexure B. Compliance with Eskom contractor Health and Safety requirements standard 32-136, provided OHS specifications, the Occupational Health and Safety Act, and the Compensation for Occupational Diseases and Illnesses Act is mandatory. The main supplier must show processes for appointing and managing contractors/suppliers, including selection criteria, prior notification to Eskom, resource and competency verification, OHS monitoring through audits, and handling of non-conformances. Eskom may request testimonials/references and client contact details for similar previous work.

Scope: Purchase and removal of scrap conveyor belt at Tutuka Power Station over a 36-month contract period. The supplier must ensure all employees and subcontractors undergo relevant Eskom induction and company induction. The main supplier is responsible for managing all tiers of contractors/suppliers, including demonstrating appointment processes and selection criteria, notifying Eskom before appointing contractors/suppliers, ensuring adequate resources and competencies, monitoring OHS compliance through audits and assessments, providing grounds for termination of contractor/supplier work, and addressing non-conformances through performance and penalty processes.

Mandatory compliance with: Eskom contractor Health and Safety requirements standard 32-136; OHS specifications/requirements provided by Eskom; Occupational Health and Safety Act; Compensation for Occupational Diseases and Illnesses Act. After contract award, the supplier must fully align company processes to Eskom's OHS requirements (policies, procedures, standards). Penalties apply to the main supplier for non-conformances by the main supplier, its contractors or suppliers against Eskom or statutory OHS requirements. Annexure B acknowledgement form must be signed and submitted.

Main supplier obligations:

• Demonstrate to Eskom the process and selection criteria for appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Remain accountable for management of contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Address all non-conformances/non-compliance by contractors/suppliers (all tiers) directly with the main contractor/supplier through performance and penalty processes.
• Eskom reserves the right to verify compliance; the contractor may be instructed to provide testimonials/references and client contact details (including Eskom) for similar previous work.