Supply and delivery of parks and gardens materials – RFQ IYM04/10/2026Q (inxuba yethemba municipality)

Advert date: 20 October 2026

Closing date: 27 October 2026 at 12:00 (12 pm)

Project Manager (technical enquiries):

• Name: Mr. S. Jodo
• Email: [email protected]
• Telephone: 048 801 5088

Supply Chain Management Unit (SCM enquiries):

• Name: Tandolwetu Petelo
• Email: [email protected]
• Telephone: (048) 801 5159

Submission address:

Registry Office

IYM offices

No. 1 JA Calata Street

Cradock, 5880

Submission method: sealed envelope, placed in the bid box at the Registry Office, IYM offices, No. 1 JA Calata Street, Cradock, 5880.

Envelope must be clearly marked: QUOTATION NO: IYM04/10/2026Q (SUPPLY AND DELIVERY OF MATERIALS FOR PARKS AND GARDENS).

Closing time: 27 October 2026 at 12:00 (12 pm).

No email submissions will be allowed.

Quotations must be signed or bear the company stamp.

Quotations must be valid for 60 days from the closing date.

Returnable documents (all must accompany the quotation):

• MBD 4 (Declaration of Interest): discloses any interest or connection with the municipality.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid is independent and not collusive.
• CSD report (Central Supplier Database registration).
• SARS PIN or tax compliance certificate.
• Certified copies of identity documents of directors.
• Municipal utility bill or lease agreement reflecting the status of accounts.
• B-BBEE certificate or sworn affidavit (to claim preference points).
• Declaration of Interest form (available from the Supply Chain Office).

Disqualification risks:

• Late or incomplete quotations will not be considered.
• Submission of SBD forms will result in disqualification.
• Failure to attach the B-BBEE certificate results in loss of preference points.

Returnable documents: MBD 4 and MBD 9 declarations, certified copies of directors' ID documents, CSD report, SARS PIN or tax compliance certificate, B-BBEE certificate or sworn affidavit, municipal account or utility bill, and Declaration of Interest form from the Supply Chain Office.

Evaluation uses the 80/20 preferential point system.

Price: 80 points.

Preference points: 20 points, allocated as follows:

• Locality (50% of preference points):
• Enterprise within Inxuba Yethemba Local Municipality: 10 points
• Enterprise within Chris Hani District Municipality: 8 points
• Enterprise within Eastern Cape: 5 points
• Enterprise within South Africa: 2 points
• Enterprise from outside South Africa: 0 points
• B-BBEE (50% of preference points):
• 100% Black-owned firms: 10 points
• B-BBEE certificate or sworn affidavit must be submitted to claim these points.
• Municipal account must be submitted for locality points to be allocated.

Prices are evaluated inclusive of VAT, except where a non-VAT vendor submits a responsive bid, in which case prices are evaluated exclusive of VAT.

Supply and delivery of materials for parks and gardens.

Items and quantities:

• Safety glasses: 10
• Gloves (Protect MS size 7 L): quantity not stated
• Helmet set (basic): 8
• Zembe shin pad: 6
• Multipurpose grease (80g tube): 1
• FS235 brush cutters: 4
• VX 200 grassnyer – lawnmower: 2
• Chainsaw trousers (size L): 2

VAT at 15% applies.

Pricing schedule lists items with quantities, unit price, and total price. Items include safety glasses (10), gloves (size 7 L), helmet set (8), zembe shin pad (6), multipurpose grease 80g tube (1), FS235 brush cutters (4), VX 200 grassnyer – lawnmower (2), chainsaw trousers size L (2). VAT at 15% must be added.

Payment will be issued within 30 days after goods have been delivered.

Prices must be quoted inclusive of VAT (unless the bidder is a non-VAT vendor, in which case prices are evaluated exclusive of VAT).

No bid security or guarantee is specified.

CSD registration is mandatory; a CSD report must be submitted.

SARS PIN or tax compliance certificate required.

Certified copies of identity documents of directors required.

Municipal utility bill or lease agreement reflecting account status required.

MBD 4 and MBD 9 declarations must be submitted.

B-BBEE certificate or sworn affidavit required to claim preference points.

Submission of SBD forms will result in disqualification.

The items include personal protective equipment (safety glasses, gloves, helmet set, chainsaw trousers) and equipment (brush cutters, lawnmower). No specific health and safety plan or OHS requirements are stated.

Payment within 30 days after delivery. Quotations must be valid for 60 days. The municipality may award in full or part. Prices evaluated inclusive of VAT unless non-VAT vendor. Quotations must be signed or stamped. Municipal utility bill or lease agreement required. CSD report and SARS PIN/tax certificate required. SBD forms will cause disqualification. Failure to attach B-BBEE certificate results in loss of preference points.

Evaluation uses the 80/20 preferential point system. Preference points (20) are split: locality (50%) and B-BBEE (50%). Locality points: within Inxuba Yethemba Local Municipality 10, within Chris Hani District Municipality 8, within Eastern Cape 5, within South Africa 2, outside South Africa 0. B-BBEE: 10 points for 100% Black-owned firms. Municipal account required for locality points; B-BBEE certificate or sworn affidavit required for B-BBEE points.