RFQ 231/2026: supply and delivery of twin drum walk behind roller (double drum compactor)

Bidding procedure enquiries:

• Contact: Mr. K. Nthuping
• Role: Supply Chain Office
• Telephone: 042 200 2200
• Email: [email protected]
• Email (copy): [email protected]

Technical enquiries:

• Contact: Mr. K. Nthuping
• Telephone: 042 200 2200
• Email: [email protected]

Issued by: Kouga Local Municipality, P.O. Box 21, Jeffreys Bay, 6330

Submission address:

Kouga Local Municipality, Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay, 6330

Submission method: deposit in the tender box at Kouga Local Municipality, Woltemade Building, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330. Bids must be received by the closing time; late bids are not considered.

Format: Submit an original hard copy plus an electronic copy on USB, SD card, or CD. The electronic copy must contain exactly the same information as the hard copy. Bidders are encouraged to use USB or SD cards; CDs must be readable and not broken. Failure to submit both hard copy and electronic copy renders the bid non-responsive.

Returnable forms (all must be completed, signed in black ink, and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points.
• MBD 7 (Contract Form): to be signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares any past abuse of supply chain systems, fraud or corruption convictions, or contract failures.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Authority for Signatory: proof that the signatory is authorised (e.g., board resolution).
• Certificate for Payment of Municipal Services: declares no municipal accounts in arrears for more than one month, signed before a Commissioner of Oaths.
• Pricing schedule (MBD 3.1): firm prices, including delivery costs.

Supporting documents (may be requested for evaluation):

• National Treasury Central Database Summary Report.
• Business registration documents (CM9/name change not sufficient).
• Valid SARS Tax Compliance Status PIN for all entities and JV partners.
• Certified ID copies.
• Latest Municipal Billing Clearance Certificate or copy of municipal account/rental documentation.
• Any special conditions of contract documentation.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bids completed in pencil or with correction fluid/tape.
• Bids not submitted on official forms (re-typed versions not accepted).
• Bids received after the closing time.
• Non-compliance with CSD or tax status verified on the day of evaluation.

Evaluation stages: Phase 1 – Special conditions (compliance check); Phase 2 – Price scoring; Phase 3 – Specific goals scoring.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price scoring: maximum 80 points, calculated using the 80/20 formula.

Specific goals (maximum 20 points):

• B-BBEE status level contributor: up to 10 points (Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5 = 3, Level 6 = 2, Level 7 = 2, Level 8 = 2, Non-compliant = 0).
• Local area of supplier/contractor: up to 10 points based on location:
• 10 points: within Kouga Local Municipality.
• 6 points: within Sarah Baartman District Municipality or Nelson Mandela Bay Municipality.
• 4 points: within the Eastern Cape.
• 1 point: outside the Eastern Cape.

To claim specific-goal points, bidders must submit a valid B-BBEE sworn affidavit/certificate and a latest Municipal Billing Clearance Certificate or copy of municipal account/rental documentation for operational offices in the name of the bidding company. Virtual offices are not accepted. If the municipal account is in the director's name, an affidavit must confirm the company operates from that address.

Supply and delivery of a twin drum walk behind roller (double drum compactor) for compaction of asphalt surfacing, cold mix asphalt, road patching and maintenance, gravel roads, G5 and G6 materials, subgrade, and base layers.

General features:

• Hydrostatic drive system, low maintenance.
• 10hp, air-cooled, electric start Yanmar diesel engine.
• 16kN compaction force.
• Recoil start back-up.
• Wall clearance on both sides with no overhang.
• Self-cleaning, adjustable scraper bars.
• 18-litre hydraulic oil tank.
• Foldable handle with locking mechanism.
• Removable front and rear water sprinkler system.
• Centrally located lifting eye and 4 strapping/lifting points.
• Parking brake, key switch protection, ignition warning system.
• Easy service access (remote oil drain/fill, air cleaner access).

Performance requirements:

• Compact asphalt and granular materials efficiently.
• Provide uniform compaction over full drum width.
• Deliver consistent vibration throughout operation.
• Operate reliably in hot, dusty, and wet conditions.
• Compact confined areas and trenches.
• Suitable for pothole repairs and road maintenance.

Mandatory specifications (bidder must indicate YES or NO; a NO to any makes the bid non-responsive):

• Operating weight: 675–860 kg.
• Force: 15–30 kN.
• Vibration frequency: 65–70 Hz.
• Engine: Honda or approved equivalent.
• Engine type: diesel or petrol, air-cooled.
• Starting system: 12V electric/recoil start.

Delivery:

• Delivery to Jeffreys Bay Depot.
• Delivery times: Monday–Thursday 07:30–15:00; Friday 07:30–12:00.
• Delivery period: within 14 days from receipt of official purchase order.

A project implementation plan must be submitted if applicable.

No specific experience or qualification requirements are stated for the bidder or key personnel.

The roller must be brand new and unused, manufactured under an ISO 9001-certified quality management system or equivalent, designed for heavy-duty construction, have readily available spare parts in South Africa, and be supported by an authorised local service agent.

Only firm prices are accepted. All delivery costs must be included. The document must be completed in non-erasable black ink; no correction fluid or tape. The bidder must indicate VAT vendor status; if not registered, both columns must show the same amount. The item is the walk behind roller, with price per unit excluding VAT, VAT, and price per unit including VAT. Lead time not exceeding 14 days.

Pricing format: firm prices only; non-firm prices will not be considered. All delivery costs must be included in the bid price.

VAT: bidder must indicate whether registered as a VAT vendor. If not registered, the price excluding VAT and including VAT must be the same.

Price schedule: single item – walk behind roller, with price per unit excluding VAT, VAT amount, and price per unit including VAT.

Lead time: not exceeding 14 days.

No bid security, guarantee, or retention is stated.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database (CSD). CSD and tax compliance will be verified on the day of evaluation; non-compliance renders the bid non-responsive.

Tax compliance: bidders must submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3. For consortia/JVs/subcontractors, each party must submit a separate TCS/CSD.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Municipal account: bidders must not owe municipal rates or service charges in arrears for more than one month to any municipality. A Certificate for Payment of Municipal Services must be signed before a Commissioner of Oaths.

Restrictions: no bids from persons in the service of the state. Bidders must not be listed on the National Treasury's Database of Restricted Suppliers or the Register for Tender Defaulters, and must not have been convicted of fraud or corruption in the past five years.

Business registration: proof of business registration (e.g., company, JV, partnership) is required; CM9/name change documents are not sufficient.

Local content: no local content percentage is stated.

The machine must include an emergency stop control, protective covers over moving parts, a low-vibration operator handle, non-slip operator grips, clearly marked safety decals, an audible warning device (where fitted), and a parking brake.

The successful bidder must sign a written contract form (MBD 7). The bid is subject to the Preferential Procurement Policy Framework Act, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC), and any special conditions. The Form of Offer and Acceptance commits the bidder to supply the goods at the quoted price, with the offer binding for the validity period. The bidder accepts responsibility for proper execution and declares no collusive practices. Acceptance by the Accounting Officer forms a binding contract.

Bidders must indicate YES or NO to specification compliance; a NO to any mandatory specification makes the bid non-responsive. Tax compliance: bidders must submit a SARS PIN, TCS certificate, or CSD number. Foreign suppliers must complete the pre-award questionnaire. Consortia/JVs/subcontractors each submit separate TCS/CSD. CSD and tax compliance verified on evaluation day. Bidders must submit an original hard copy and an electronic copy on USB/SD card/CD; the electronic copy must match the hard copy exactly.

Evaluation uses the 80/20 point system (price 80, specific goals 20). Specific goals: B-BBEE status level (max 10 points) and local area of supplier (max 10 points): 10 for Kouga Local Municipality, 6 for Sarah Baartman District Municipality or Nelson Mandela Bay Municipality, 4 for Eastern Cape, 1 outside Eastern Cape. Bidders must submit valid B-BBEE affidavit/certificate and municipal billing clearance/account/rental documentation to claim points. Virtual offices not accepted.