RFQ for community based educators (cbes) - johannesburg city parks and zoo (JCPZ/RFQ/ECD02/2026) - closing 11 august 2026

{"closingDate":"04 August 2026","closingTime":"12:00pm"}

{"name":null,"email":"[email protected]","phone":"073 124 0963","department":null,"address":"ompletion in full of the Bill of Quantities (BOQ)/ Specification"}

• RFQ’s would state the evaluation criteria that would among others:

a) State out clearly all mandatory as well as administrative requirements specific to that bid;

b) Special conditions that apply to that bid if there are any;

c)Evaluation process to be followed either functionality and/or price

d)That compliance documents should only be requested from qualifying, shortlisted or

recommended service providers that passed the previous stages mentioned above;

e) Clause 5(d) should be implemented by giving service providers within seven (7) days from a day

when a letter of request was issued to respond, of which failure to adhere to that timeline should

result to elimination

• Accepted RFQ’s will be communicated by way of an official order. Accordingly, no goods, work or service must

be prepared or delivered before an official order is received by the respondent

• The process of closing and opening of RFQ’s is open for all service providers who submitted quotations
• The lowest, or any tender will not necessarily be accepted and Johannesburg City Parks and Zoo reserves the

right to accept any tender either in whole or in part.

• Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement regulations 2022,

for this purpose MBD 1, MBD 3,1, MBD 4, MBD6.1, MBD 8 and MBD 9 forms should be scrutinized, completed

and submitted together with your quotation.

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1. All prices quoted must be firm and be inclusive of Value Added Tax (VAT).

2. The lowest, or any, offer will not necessarily be accepted and Johannesburg City Parks and Zoo reserves the

right to accept any offer either in whole or in part.

3. No offer shall be considered unless it has been signed and accompanied by sufficient information to show

whether or not the goods offered comply with the specifications.

4. The offer herein shall remain binding and open for acceptance by Johannesburg City Parks and Zoo during the

validity period indicated and calculated from the closing time of the RFQ.

5. Blocking of Suppliers

(1) JCPZ will establish a database of suppliers and /or persons prohibited from doing

business with the organization. This database may include: -

a. any prospective provider whose name appears on the National

Treasury’s database as a person prohibited from doing business

with the public sector;

b. any prospective provider or any of its directors have been found

guilty of abuse of any SCM system, corruption or fraud in the past

five years; and

c. Non-performing and / or under-performing suppliers.

d. Blocking of supplier/s for a period not less than a financial year.

(2) JCPZ reserves the right to reject bids from any supplier listed in

the database.

All Service Providers that are currently not on the Central Supplier Database of National Treasury www.csd.gov.za are

required to register and provide the CSD vendor number when submitting quotations/tenders. For more information on

Tenders and Quotations visit our website www.jhbcityparks.com as well as on www.etenders.gov.za

JOHANNESBURG CITY PARKS AND ZOO is committed to combat fronting. Insofar as it is legally permitted to do so,

and provided that service delivery will not be severely influenced, contracts executed by fronting enterprises will be

cancelled, the service provider in question will be blacklisted on its database of service providers and reported to the

applicable authorities.

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Contract default and penalties

Where it appears that the supplier is not executing the contract in accordance with the true intent and

meaning thereof, or that he/she is refusing or delaying to execute the contract or that he/she is carrying on

the work at such rate of progress as to ensure delivery by the “date of delivery” that the time has expired

within which delivery should have taken place, general poor performance or in the event of any other failure

or default or has misrepresented information provided, JCPZ shall:

(i) notify the supplier to make good the failure or default (i.e. this does not apply to suppliers/contractors who

deliberately provide incorrect, fraudulent or misleading information)

(ii) terminate the contract after expiration of the notice period, if his/her performance has not improved or the

failure has not been remedied

(iii) impose a monetary penalty for any loss JCPZ may have suffered where required in terms of the contract

terms

(iv) automatically appoint the second best supplier or agent to perform such work as the initial supplier may

have neglected to do

(v) advise the CIDB to note the poor performance or termination, where it is construction related work

Submissions must be in sealed envelopes clearly marked with reference number and

Description “jcpz/scm.............

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Request for quotation form

DESCRIPTION: _PAYMENT OF COMMUNITY BASED EDUCATORS (CBEs)

SPECIFICATIONS OR TERMS OF REFERENCE (below)

Item Description Quantities Unit Price Total Including Vat

CBEs for July – December 2026 (Admin R200 X 3 people R4 600. 00 R82 800.00

Support) X 23 days X

6months

CBEs for July – December 2026 (Education R300 X 4 people R6 900.00 R165 000.00

Facilitator) X 23 days X

6months

CBEs for Science Month - August R180 X 4 people R540.00 R2 160.00

X 3days

CBEs for Arbor – September 2026 R180 X 10 R1800.00 R18000.00

people X 10days

Total Incl. Vat R 267 960.00

Admin fee Excl Vat

Vat

Grand Total Incl. Vat

Total payment excluding service provider admin fee = R267 960.00

NB: Appointed contractor to drop off the money at location of payment to be arranged prior with JCPZ. Date of payment

to be confirmed once work by CBEs is completed. Please note that the daily rate cannot be marked up hence in addition

to the provided rates, service providers are required to add pay administration fees.

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Company Registered Name: ________________________________

Company registration no: ____________________ VAT Reg. No: _________________

Tax Reg. No: _________________ CIDB No (If Applicable). ____________________

Central Supplier Database Vendor No (CSD): ________________________

For Office use only:

Evaluation criteria: Preferential Procurement Regulations 2022.

Points points claimed

Price: 80 ____________

Specific goals 1 : 51% or more women owned 10 ____________

Specific goals 2: locality (within coj) 10 ____________

Total points for the price and goals: 100 ____________

Conditions:

1. Return all MBD Forms and signed
2. All prices quoted must be firm and be inclusive of Value Added Tax (VAT).
3. The lowest, or any, offer will not necessarily be accepted and Johannesburg City Parks and Zoo

reserves the right to accept any offer either in whole or in part.

4. No offer shall be considered unless it has been signed and accompanied by sufficient information

to show whether or not the goods offered comply with the specifications.

5. The offer herein shall remain binding and open for acceptance by Johannesburg City Parks and Zoo

during the validity period indicated and calculated from the closing time of the RFQ.

Name: __________________________________ signature: ____________________

Capacity: _______________________________ date: _________________________

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Mbd 1

Invitation to bid

You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)

Bid number: closing date: closing time:

Mbd 1

You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)

Bid number: closing date: closing time:

Description

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid box situated at (street address

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

Affidavit [tick applicable box]

Are you the accredited based supplier [if yes,

For the goods /services /works [if yes enclose proof] /services /works b:3 ]

Offered?

Offered?

.................................... Signature of bidder date

Bidding procedure enquiries may be directed to: to:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS

To enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. They must not be listed on the National Treasury's Database of Restricted Suppliers or Register for Tender Defaulters. They must not have been convicted of fraud or corruption in the past five years. They must not be in arrears with municipal rates and taxes for more than three months. They must not be persons in the service of the state. For preference points, bidders must be 51% or more women-owned and/or located within the City of Johannesburg. Joint ventures must provide a valid JV agreement meeting specified criteria. All mandatory documents must be submitted; failure to do so may lead to disqualification.

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the

Bid box situated at (street address

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL Yes B-BBEE STATUS Yes

Verification certificate level sworn

Affidavit [tick applicable box]

No No

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[A valid ck document and share certificate as well as rates and taxes or

2 lease agreement must be submitted in order to qualify for preference

Points]

Yes No

Yes No

Are you a foreign

Are you the accredited based supplier [if yes,

Representative in south africa for the goods answer part

For the goods /services /works [if yes enclose proof] /services /works b:3 ]

Offered?

Offered?

R

Total number of items offered total bid price

.................................... Signature of bidder date

Capacity under which this bid is

Signed

Technical information may be directed

Bidding procedure enquiries may be directed to: to:

Department contact person

Contact person telephone number

Telephone number facsimile number

Facsimile number e-mail address

E-mail address

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Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online

1.3. This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2022, the general conditions of contract (gcc) and, if

Applicable, any other special conditions of contract.

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS

To enable the organ of state to view the taxpayer’s profile and tax status.

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing.

In order to use this provision, taxpayers will need to register with SARS as e-filers through

The website www.SARS.GOV.ZA.

2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3.

2.5 Bidders may also submit a printed tcs certificate together with the bid.

2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

A csd number must be provided.

3. Questionnaire to bidding foreign suppliers

3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO

3.2. Does the entity have a branch in the RSA? yes NO

3.3. Does the entity have a permanent establishment in the RSA? yes NO

3.4. Does the entity have any source of income in the RSA? yes NO

3.5. Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Above.

Nb: failure to provide any of the above particulars may render the bid invalid.

NO bids will be considered from persons in the service of the state.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ................................................

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Mbd 3.1

4 pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including

Prices subject to rates of exchange variations) will not be

Considered

In cases where different delivery points influence the pricing,

A separate pricing schedule must be submitted for each delivery

Point

Name of Bidder.......................................... Bid Number........................

Closing Time ................ ..... Closing Date

.............................

Offer to be valid for 30 days from the closing date of bid.

Item NO. quantity description unit price total price

(Qty) (p) (qty*p)

Sub-total r

VAT at 15% r

Grand total (bid price in RSA currency with all r

Applicable taxes included)

I (full name)_________________________________________, in my capacity as ________________,

the duly authorized representative of _________________________________________(company

name) hereby declares that the offer is in accordance with the attached specification, notes to

suppliers & accepts all conditions/ clauses contained in the said documents.

Signature of duly authorized representative Date:

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• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin

........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

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Mbd 4

Declaration of interest

1. No bid will be accepted from persons in the service of the state1.

2. Any person, having a kinship with persons in the service of the state, including a blood

relationship, may make an offer or offers in terms of this invitation to bid. In view of possible

allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons

connected with or related to persons in service of the state, it is required that the bidder or

their authorised representative declare their position in relation to the evaluating/adjudicating

authority.

3 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

3.1 Full Name of bidder or his or her representative

:..................................................

3.2 Identity Number:

...........................................................................................

3.3 Position occupied in the Company (director, trustee, hareholder2)

.................................................................

3.4 Company Registration Number:

......................................................................

3.5 Tax Reference number

....................................................................................

3.6 VAT Registration Number:

.....................................................................

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3.7 The names of all directors / trustees / shareholders members, their individual identity

numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1 If yes, furnish particulars. ......................................................................

......

................................................................................................

1MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or

constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act

No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

2 Shareholder” means a person who owns shares in the company and is actively involved in the

management of the company or business and exercises control over the company.

3.9 Have you been in the service of the state for the past twelve months? ......YES / NO

3.9.1 If yes, furnish particulars.....................................................................

..........................................................................................................

3.10 Do you have any relationship (family, friend, other) with persons

in the service of the state and who may be involved with

the evaluation and or adjudication of this bid? ................................. YES / NO

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3.10.1 If yes, furnish particulars.......................................................

..........................................................................................

3.11 Are you, aware of any relationship (family, friend, other) between

any other bidder and any persons in the service of the state who

may be involved with the evaluation and or adjudication of this bid? YES / NO

3.11.1 If yes, furnish particulars

.............................................................................................

.......................................................................................................

3.12 Are any of the company’s directors, trustees, managers,

principle shareholders or stakeholders in service of the state? YES / NO

3.12.1 If yes, furnish particulars.

...........................................................................................

...........................................................................................

3.13 Are any spouse, child or parent of the company’s directors

trustees, managers, principle shareholders or stakeholders

in service of the state? YES / NO

3.13.1 If yes, furnish particulars.

...........................................................................................

....................................................................................

3.14 Do you or any of the directors, trustees, managers,

principle shareholders, or stakeholders of this company

have any interest in any other related companies or

business whether or not they are bidding for this contract.

Yes / NO

3.14.1 If yes, furnish particulars:

.........................................................................................

....................................................................................

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4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee

Number

......................................... ............................................

Signature Date

........................................ .............................................

Capacity Name of Bidder

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Mbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the

Tender and preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

a) The applicable preference point system for this tender is the 90/10 preference point

system.

b) The applicable preference point system for this tender is the 80/20 preference point

system.

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The

lowest/ highest acceptable tender will be used to determine the accurate system once

tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

be awarded for:

(a) Price; and

(b) Specific Goals.

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1.4 To be completed by the organ of state:

11 The maximum points for this tender are allocated as follows:

Price 80

Specific goals 1 : 51% or more women 10

Owned

Specific goals 2: locality (within coj) 10

Total points for Price and SPECIFIC GOALS 100

1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

1.6 The organ of state reserves the right to require of a tenderer, either before a tender is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

in any manner required by the organ of state.

2. Definitions

(a) “tender” means a written offer in the form determined by an organ of state in response to

an invitation to provide goods or services through price quotations, competitive tendering

process or any other method envisaged in legislation;

(b) “price” means an amount of money tendered for goods or services, and includes all

applicable taxes less all unconditional discounts;

(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time

of bid invitation, and includes all applicable taxes;

(d) “tender for income-generating contracts” means a written offer in the form determined by

an organ of state in response to an invitation for the origination of income-generating

contracts through any method envisaged in legislation that will result in a legal agreement

between the organ of state and a third party that produces revenue for the organ of state,

and includes, but is not limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions; and

(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

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3. Formulae for procurement of goods and services

3.1. Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.2. Formulae for disposal or leasing of state assets and income

Generating procurement

3.2.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

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Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1 below

as may be supported by proof/ documentation stated in the conditions of this tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states

13 that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of

state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the 80/20 or

90/10 preference point system will apply and that the highest acceptable tender will

be used to determine the applicable preference point system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point

system will apply and that the lowest acceptable tender will be used to determine

the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the 90/10

and 80/20 preference point system.

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Table 1: Specific goals for the tender and points claimed are indicated per the table

below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is

applicable, corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference

point system.)

Number of Number of Number of

points Number of points points

points claimed claimed

allocated (80/20

allocated (90/10 system) (90/10 The specific goals system)

system) (80/20 allocated points in (To be system) (To be

terms of this tender (To be completed completed by the completed by (To be by the

the organ of completed tenderer) tenderer)

state) by the organ

of state)

Price N/A 80 N/A

Specific goals 1 : 51% n/a 10 n/a

Or more women

Owned

Specific goals 2: n/a 10 n/a

Locality (within coj)

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Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

15 ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

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of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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Mbd 8

Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that

when goods and services are being procured, all reasonable steps are taken to combat the abuse

of the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or

committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No ).

4 In order to give effect to the above, the following questionnaire must be completed and

submitted with the bid.

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Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as Yes No

companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed in

writing of this restriction by the Accounting Officer/Authority of the

institution that imposed the restriction after the audi alteram partem rule

was applied).

The Database of Restricted Suppliers now resides on the National

Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on

its link at the bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in Yes No

terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No )?

The Register for Tender Defaulters can be accessed on the National Treasury’s

website (www.treasury.gov.za) by clicking on its link at the bottom of the home

page.

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4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court of Yes No

law outside the Republic of South Africa) for fraud or corruption during the past five

years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

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4.7.1 If so, furnish particulars:

Certification

I, the undersigned (full name) .......................................................

Certify that the information furnished on this

Declaration form true and correct.

I accept that, in addition to cancellation of a contract, action may be taken against me

Should this declaration prove to be false.

................................................ ................................

Signature Date

.............................................. ................................

Position Name of Bidder

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Mbd 9

Certificate of independent bid determination

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited.

2 Section 4 (1) (b) (iii) of the Competition Act No. , as amended, prohibits an

agreement between, or concerted practice by, firms, or a decision by an association of

firms, if it is between parties in a horizontal relationship and if it involves collusive bidding

(or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot be justified

under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must

provide measures for the combating of abuse of the supply chain management system, and

must enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abused the supply

chain management system of the municipality or municipal entity or has committed

any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or

fraudulent act during the bidding process or the execution of the contract.

4 This MBD serves as a certificate of declaration that would be used by institutions to ensure

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

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1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly conspire to raise prices or lower

the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is,

therefore, an agreement between competitors not to compete.

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Mbd 9

Certificate of independent bid determination

I, the undersigned, in submitting the accompanying bid:

(Bid Number and Description)

in response to the invitation for the bid made by:

(Name of Municipality / Municipal Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of:______________________________________________________that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to

be true and complete in every respect;

3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid,

on behalf of the bidder;

4. Each person whose signature appears on the accompanying bid has been authorized by the

bidder to determine the terms of, and to sign, the bid, on behalf of the bidder;

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5. For the purposes of this Certificate and the accompanying bid, I understand that the

word “competitor” shall include any individual or organization, other than the bidder, whether

or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation;

23 (b) could potentially submit a bid in response to this bid invitation, based on their

qualifications, abilities or experience; and

(c) provides the same goods and services as the bidder and/or is in the same line

of business as the bidder

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Completion in full of the Bill of Quantities (BOQ)/ Specification

Total payment excluding service provider admin fee = R267 960.00

NB: Appointed contractor to drop off the money at location of payment to be arranged prior with JCPZ. Date of payment

to be confirmed once work by CBEs is completed. Please note that the daily rate cannot be marked up hence in addition

to the provided rates, service providers are required to add pay administration fees.

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Company Registered Name: ________________________________

Company registration no: ____________________ VAT Reg. No: _________________

Tax Reg. No: _________________ CIDB No (If Applicable). ____________________

Central Supplier Database Vendor No (CSD): ________________________

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[A valid ck document and share certificate as well as rates and taxes or

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

Date: ................................................

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Mbd 3.1

4 pricing schedule – firm prices

(Purchases)

Note: only firm prices will be accepted. Non-firm prices (including

Prices subject to rates of exchange variations) will not be

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the bidder and the municipality / municipal entity or any Yes No

other organ of state terminated during the past five years on account of failure to

perform on or comply with the contract?

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4.7.1 If so, furnish particulars:

TAX COMPLIANCE STATUS TCS PIN: OR CSD No

Tax compliance requirements

Tax compliance status (tcs) certificate or pin may also be made via e-filing

Tax compliance status system pin code from the south african revenue service (SARS) and if not

TCS PIN: OR CSD No

Csd number

Csd number must be provided

Central Supplier Database) at National Treasury compliant

Central Supplier Database of National Treasury www

Central Supplier Database Vendor No (CSD): ________________________

Central supplier database (csd),

joint venture agreement

2. Tax compliance requirements

2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing.

Submit a separate tcs certificate / pin / csd number.

2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd),

A csd number must be provided.

Completion in full of the Bill of Quantities (BOQ)/ Specification

(3) months (not in arrears for more than 90 days) or valid lease agreement in their area of jurisdiction

• Provide Valid COIDA Certificate from Department of Labor (Letter of good standing);

mandatory documents submitted; if applicable. A good joint venture agreement

Points Allocation: 90 points

B-BBEE Details: D 1

Invitation to bid

You are hereby invited to bid for requirements of the (name of municipality/ municipal entity)

Bid number: closing date: closing time:

Description

The successful bidder will be required to fill in and sign a written contract form (mbd7).

Bid response documents may be deposited in the

Bid box situated at (street address

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

TAX COMPLIANCE STATUS TCS PIN: OR CSD No:

B-BBEE STATUS LEVEL Yes B-BBEE STATUS Yes

Verification certificate level sworn

Affidavit [tick applicable box]

No No

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[A valid ck document and share certificate as well as rates and taxes or

2 lease agreement must be submitted in order to qualify for preference

Points]

Yes No

Yes No

Are you a foreign

Are you the accredited based supplier [if yes,

Representative in south africa for the goods answer part

For the goods /services /works [if yes enclose proof] /services /works b:3 ]

Offered?

Offered?

R

Total number of items offered total bid price

.................................... Signature of bidder date

Capacity under which this bid is

Signed

Technical information may be directed

Bidding procedure enquiries may be directed to: to:

Department contact person

Contact person telephone number

Telephone number facsimile number

Facsimile number e-mail address

E-mail address

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Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be

Accepted for consideration.

1.2. All bids must be submitted on the official forms pro

• Provide valid Companies’ proof of address and/ or Director’s proof of residence – If there are two or

more directors, all must submit proof of residence (Only latest municipal statement not older than three

(3) months (not in arrears for more than 90 days) or valid lease agreement in their area of jurisdiction

• Provide Valid COIDA Certificate from Department of Labor (Letter of good standing);
• Provide company shareholder certificate/s
• Provide ID copy of owner/s of the company
• Provide a valid Joint Venture (JV) agreement signed by all parties with all individual parties’

mandatory documents submitted; if applicable. A good joint venture agreement:

o should clearly and comprehensively set out the contributions to be made by each

member towards the activities of the joint venture in securing and executing the

contract and should allocate monetary values to such contributions.

o should record the percentage participation by each member in all aspects of the

fortunes of the joint venture, including risks, rewards, losses and liabilities.

o should provide for meaningful input by all members to the policy making and

management activities of the joint venture.

o should provide for the establishment of a management body for the joint venture.

o should provide measures to limit, as far as possible, losses to the joint venture by the

default of a member.

o should promote consensus between the members whilst ensuring that the activities of

the joint venture will not be unduly hindered by failure to achieve it;

o should provide for rapid, cheap and easy interim dispute resolution and for effective

final dispute resolution, if required; and

o should be sufficiently flexible to allow for joint ventures which differ in nature,

objectives, inputs by members, management systems, etc.

• Provide Proof of registration with CSD (Central Supplier Database) at National Treasury compliant

with all regulatory requirements;

• The use of correction fluid is strictly prohibited and shall lead to disqualification;
• All corrections must be initialed by the bidder.
• Completion of the entire tender document as issued or downloaded is compulsory

Special Conditions

• RFQ’s would state the evaluation criteria that would among others:

a) State out clearly all mandatory as well as administrative requirements specific to that bid;

b) Special conditions that apply to that bid if there are any;

c)Evaluation process to be followed either functionality and/or price

d)That compliance documents should only be requested from qualifying, shortlisted or

recommended service providers that passed the previous stages mentioned above;

e) Clause 5(d) should be implemented by giving service providers within seven (7) days from a day

when a letter of request was issued to respond, of which failure to adhere to that timeline should

result to elimination

• Accepted RFQ’s will be communicated by way of an official order. Accordingly, no goods, work or service must

be prepared or delivered before an official order is received by the respondent

• The process of closing and opening of RFQ’s is open for all service providers who submitted quotations
• The lowest, or any tender will not necessarily be accepted and Johannesburg City Parks and Zoo reserves the

right to accept any tender either in whole or in part.

• Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement regulations 2022,

for this purpose MBD 1, MBD 3,1, MBD 4, MBD6.1, MBD 8 and MBD 9 forms should be scrutinized, completed

and submitted together with your quotation.

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1. All prices quoted must be firm and be inclusive of Value Added Tax (VAT).

meaning thereof, or that he/she is refusing or delaying to execute the contract or that he/she is carrying on

the work at such rate of progress as to ensure delivery by the “date of delivery” that the time has expired

within which delivery should have taken place, general poor performance or in the event of any other failure

or default or has misrepresented information provided, JCPZ shall:

(i) notify the supplier to make good the failure or default (i.e. this does not apply to suppliers/contractors who

deliberately provide incorrect, fraudulent or misleading information)

(ii) terminate the contract after expiration of the notice period, if his/her performance has not improved or the

failure has not been remedied

(iii) impose a monetary penalty for any loss JCPZ may have suffered where required in terms of the contract

terms

(iv) automatically appoint the second best supplier or agent to perform such work as the initial supplier may

have neglected to do

(v) advise the CIDB to note the poor performance or termination, where it is construction related work

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• Required by: ........................................

• At: ........................................

.......................................

• Brand and Model ........................................

• Country of Origin

........................................

• Does the offer comply with the specification(s)? *YES/NO

• If not to specification, indicate deviation(s) ........................................

• Period required for delivery ........................................

*Delivery: Firm/Not firm

• Delivery basis ...........................................

Note: All delivery costs must be included in the bid price, for delivery at the prescribed destination.

** “all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies.

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Mbd 4

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

15 ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof

to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

Confidential | JCPZ

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram

partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

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Mbd 8

Declaration of bidder’s past supply chain management practices

that, when bids are considered, reasonable steps are taken to prevent any form of bid-

rigging.

5 In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9)

must be completed and submitted with the bid:

Confidential | JCPZ

right to accept any offer either in whole or in part.

whether or not the goods offered comply with the specifications.

validity period indicated and calculated from the closing time of the RFQ.

required to register and provide the CSD vendor number when submitting quotations/tenders. For more information on

and provided that service delivery will not be severely influenced, contracts executed by fronting enterprises will be

cancelled, the service provider in question will be blacklisted on its database of service providers and reported to the

applicable authorities.

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• RFQ’s would state the evaluation criteria that would among others

c)Evaluation process to be followed either functionality and/or price

recommended service providers that passed the previous stages mentioned above;

• Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement regulations 2022,

serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

a) The applicable preference point system for this tender is the 90/10 preference point

b) The applicable preference point system for this tender is the 80/20 preference point

c) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall

(b) Specific Goals.

11 The maximum points for this tender are allocated as follows

Specific goals 1 : 51% or more women 10

Specific goals 2: locality (within coj) 10

Total points for Price and SPECIFIC GOALS 100

tender to claim points for specific goals with the tender, will be interpreted to mean that

preference points for specific goals are not claimed.

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

the quality of goods and / or services for purchasers who wish to acquire goods and / or services through a bidding process. Bid rigging is,

Evaluation criteria: Preferential Procurement Regulations 2022.

Points points claimed

Specific goals 1 : 51% or more women owned 10 ____________

Specific goals 2: locality (within coj) 10 ____________