Supply and delivery of disola m4015 engine oil (210l drums, qty 40)

Closing: 6 November 2026 at 14:00.

No briefing or site visit mentioned.

Enquiries (before closing):

• Contact: Sinethemba Sibiya
• Email: [email protected]
• Clarifications must be submitted via the e-Tender system or directed to this email.

Submission address (electronic): transnetetenders.azurewebsites.net

Submission method: electronic only, via the Transnet e-Tender Submission Portal at transnetetenders.azurewebsites.net (use Google Chrome).

Bidders must register on the portal, log an intent to bid, and upload their bid response against this RFQ number.

Maximum upload size per file is 30 MB; multiple uploads are permitted.

Bidders should submit at least one day before closing to avoid technical issues; Transnet is not liable for late or failed submissions due to internet or system problems.

No paper or emailed submissions will be accepted. Late submissions are automatically disqualified.

Pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted. Each line item must be priced; failure to price all items disqualifies the bid.

Returnable documents (all must be submitted with the quotation):

• Completed electronic pricing schedule (mandatory).
• SBD 1 Form (Invitation to Bid, Part A): bidder and contact details; signed as the offer cover page.
• RFQ Declaration and Breach of Law Form: certifies the bidder has received all necessary information, has had sufficient access to Transnet facilities, discloses any relationship with Transnet employees or board members, and confirms no serious breach of law in the past 5 years.
• Protection of Personal Information consent: consent to Transnet processing personal information under POPIA.

Failure to submit any of the above may result in disqualification.

Transnet may request audited financial statements or other documents for due diligence.

Transnet may split the award, cancel the process, or request re-bids.

Evaluation split: Price 80 points; B-BBEE 20 points (80/20 preference point system).

Minimum qualifying score not stated.

B-BBEE points awarded as follows:

• B-BBEE Level 1 or Level 2 contributor: 15 points
• 51% Black Youth Owned Entities: 5 points
• Non-compliant and/or B-BBEE Level 3-8 contributors: 0 points

B-BBEE verification certificate or sworn affidavit must be submitted for compliance with the B-BBEE Act.

Bidders must be tax compliant: provide a SARS Tax Compliance Status (TCS) PIN or certificate, or a CSD number if registered on the Central Supplier Database.

Unincorporated consortia, joint ventures, or sub-contractors must each submit separate TCS certificates/PINs/CSD numbers.

Foreign bidders: if not a resident of South Africa, with no branch, permanent establishment, source of income, or tax liability in the RSA, registration for a SARS TCS PIN is not required.

SBD 4 (Bidder's Disclosure): declare whether the bidder or any director/shareholder is employed by the state, has a relationship with any person employed by the procuring institution, or has an interest in any other related enterprise. A false declaration leads to disqualification.

Supply and delivery of main engine oil.

Oil type: Disola M4015 engine oil.

Capacity per drum: 210 litres.

Quantity: 40 drums.

The supplier must make provision for off-loading upon delivery.

Delivery location not stated in the document.

Pricing must be completed electronically in the eSupplier portal; no paper pricing schedules accepted.

Each line item must be priced; failure to price all items disqualifies the bid.

Bidders must indicate whether they are VAT registered.

Validity period: 60 business days from closing date.

The price schedule is the only mandatory returnable document under clause 2.1.

Transnet may request audited financial statements for due diligence.

Pricing: complete the price schedule electronically in the eSupplier portal; each line item must be priced.

Bidders must indicate whether they are VAT registered for fair price comparison.

Validity period: 60 business days from the closing date. Bidders may be asked to extend validity if evaluation is not finalised; once adjudication is approved, the successful bidder's bid remains valid until a contract is concluded.

No bid security, guarantee, retention, or payment terms stated.

Transnet will not reimburse any bidder for preparation costs.

Tax compliance: submit SARS Tax Compliance Status PIN or certificate, or CSD number if registered on the Central Supplier Database.

B-BBEE: submit a B-BBEE verification certificate or sworn affidavit (as applicable).

SBD 1 (Invitation to Bid) must be completed and signed.

RFQ Declaration and Breach of Law Form: discloses any relationship with Transnet and confirms no serious breach of law in the past 5 years.

Protection of Personal Information consent.

SBD 4 (Bidder's Disclosure): declare any employment by the state, relationships with procuring institution staff, or interests in other enterprises.

Foreign bidders: complete the foreign supplier questionnaire (residency, branch, permanent establishment, source of income, tax liability in RSA).

Domestic Prominent Influential Persons (DPIP) / Foreign Prominent Public Officials (FPPO): disclose any commercial relationship with a DPIP or FPPO.

Proof of authority (e.g. company resolution) required for the signatory.

No explicit health and safety requirements stated beyond general terms. The supplier must make provision for off-loading upon delivery, which may imply safe handling at delivery.

Transnet reserves the right to reject non-conforming proposals and validate information provided by the bidder.

Suspicious bids may be reported to the Competition Commission and the National Prosecuting Authority, and the bidder may be restricted from public sector business for up to 10 years.

Bidders must have complied with the Transnet Supplier Integrity Pact.

Transnet reserves the right to modify the goods/services and request re-bids; reject non-conforming proposals; disqualify late submissions; award at any time; award a portion or split the award; cancel the process; validate information; request financial statements for due diligence; not accept post-closing changes to rates; and cancel a contract and request placement on the National Treasury Restricted Suppliers database (up to 10 years) if the contract was awarded on incorrect information.

If the preferred bidder fails to sign or commence the contract within a reasonable time, Transnet may award to the next ranked bidder at the same quoted price, and that bidder's validity remains regardless of any Letter of Regret.

Transnet may disclose contract information (name, goods/services, value, duration) in compliance with JSE Debt Listing Requirements.

Transnet will not conduct business with any respondent without determining DPIP/FPPO status and conducting a risk assessment; respondents must disclose any commercial relationship with a DPIP or FPPO.

The bidder must comply with the Transnet Supplier Integrity Pact, preventing corrupt practices and illegal activities.

By submitting a bid, the bidder consents to information being used for evaluation, award, risk assessment, audits, and possible investigation.

The bidder confirms no family, business, or social relationship exists between its owners/directors and Transnet employees or board members, or if such relationship exists, it must be disclosed; failure to disclose leads to disqualification.

Evaluation split: Price (80) and B-BBEE (20) under the 80/20 system.

Minimum qualifying score not stated.

B-BBEE points awarded as per the table.

Bidders must be tax compliant and submit required declarations.