Civil and structural maintenance services at TRANSNET pipelines depots, central region — five-year as-and-when nec3 term service contract

Employer's agent

• Name: Ms N. Ntshona
• Role: Commodity Manager / Procurement Manager
• Email: [email protected]
• Telephone: not provided
• Address:

202 Lembede Street

Durban

Employer

• Transnet SOC Ltd (Registration Number 1990/000900/30), Transnet Pipelines

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission

• Portal: https://esupplierportal.transnet.net/portal/

Submission method

• Electronic upload only, via the Transnet e-Tender Submission Portal: https://esupplierportal.transnet.net/portal/ (use Google Chrome).
• Register on the portal, log intent to respond, then upload the bid against this tender.
• Upload limit: 30 MB per file; multiple uploads permitted.
• Bidders are advised to complete uploading at least one day before closing to avoid bandwidth or file-size problems; Transnet accepts no liability for bidder-side technical failures.
• Telephonic, telegraphic, facsimile and emailed bids will not be accepted.
• Late submissions are rejected; no late tenders will be considered.
• Each submission must relate only to this tender; documents for other tenders must not be included.
• Bid documents are downloadable free of charge from www.etenders.gov.za and the Transnet portal.

Returnable schedules (all to be completed, signed and uploaded)

• T2.2-01: CIDB registration details (Stage One eligibility).
• T2.2-02: Certificate of attendance at the compulsory clarification meeting, signed by the Employer's representative at the meeting.
• T2.2-03: Key personnel professional registration schedule with certified certificate copies.
• T2.2-04: Project organogram, management structure and CVs.
• T2.2-05: Previous project experience schedule with supporting completion evidence.
• T2.2-06: Method statement.
• T2.2-07: Authority to submit the tender.
• T2.2-08: Record of addenda received.
• T2.2-09: Letter of Good Standing with the Workmen's Compensation Fund.
• T2.2-10: Risk elements.
• T2.2-11: Schedule of proposed subcontractors.
• T2.2-12: Site establishment requirements.
• T2.2-13: CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-14: Non-Disclosure Agreement.
• T2.2-15: RFP declaration form.
• T2.2-16: Breach of law declaration (serious breaches in the past five years).
• T2.2-17: Certificate of acquaintance with the tender document.
• T2.2-18: Service Provider Integrity Pact.
• T2.2-19: Supplier Code of Conduct.
• T2.2-20: Domestic Prominent Influential Persons / Foreign Prominent Public Officials declaration.
• T2.2-21: POPIA agreement.
• T2.2-22: Contractor's insurance schedule.
• T2.2-23: Form of intent to provide a performance guarantee.
• T2.2-24: Three years of audited financial statements.
• T2.2-25: Transnet Vendor Registration Form.
• Also required: Form of Offer and Acceptance (C1.1), Contract Data (C1.2), Forms of Securities (C1.3), Pricing Instructions (C2.1) and Price List (C2.2).

Disqualification risks

• Missing the compulsory clarification meeting.
• Any returnable schedule left unsigned or omitted.
• Bid received after 16:00 on 20 November 2026.
• Submission by email, fax or telephone.

Evaluation order: eligibility, then functionality, then price and preference.

Stage One — eligibility (pass/fail)

• Attendance at the compulsory clarification meeting by an authorised representative of the bidder, or of an entity intending to form a joint venture.
• CIDB registration at 4GB/4CE or higher, or capability of being so registered before evaluation.
• Valid professional registration certificates for the three key personnel.
• Any bid failing these criteria is unacceptable and is not evaluated further.

Stage Two — functionality

• Minimum qualifying score: 60 out of 100.
• Bids scoring below 60 are disqualified and removed from further consideration.
• Scored independently by at least three evaluators, then averaged and weighted.
• Each criterion is scored at 0, 20, 40, 60, 80 or 100 percent of its weighting.

Functionality criteria and weights

• Construction Manager experience: 20 points (0% for under 2 years, rising in one-year bands to 100% at 6 or more years).
• Construction Health and Safety Officer experience: 20 points (same banding, 0% under 2 years to 100% at 6 or more years).
• Plumber experience: 10 points (same banding, 0% under 2 years to 100% at 6 or more years).
• Company project experience: 25 points (0% for no relevant projects; 20% for fewer than 3; 40% for 3 to under 5; 60% for 5 to under 7; 80% for 7 to under 9; 100% for 9 or more Earthworks, Building Maintenance or Concrete projects each of at least R2 million).
• Method statement: 25 points (0% for no or inadequate information; 20% per reference point adequately addressed, up to 100% for all five).

Stage Three — price and preference

• Preference system: 80/20 where the financial value of responsive bids is R50 million or below, inclusive of all applicable taxes; otherwise 90/10.
• Up to 80 (or 90) minus the price points awarded are available for preference claimed on the preference schedule.
• Bidders without a B-BBEE verification score zero preference points.
• Transnet may audit the B-BBEE scorecard components at any stage from closing until contract completion.

Award

• Transnet may award to the highest-scoring bidder unless objective criteria justify another award, and is not obliged to accept the lowest price or any alternative.
• A due diligence and risk analysis may be conducted on the preferred bidder, including review of rates for being unduly high or low.
• No alternative bids will be considered.

Scope

• Civil and structural maintenance services at multiple operational depots in Transnet Pipelines' Central Region.
• Work is performed on an "as and when" basis over a five-year period.
• Contract form: NEC3 Term Service Contract.

Key personnel required

• Construction Manager, registered with SACPCMP as a Professional Construction Manager.
• Construction Health and Safety Officer, registered with SACPCMP as a CHSO.
• Plumber, registered with the Plumbing Industry Registration Board as a Cold Water Technical Operator Practitioner.
• A Construction Health and Safety Manager is also listed among the critical personnel for whom CVs, qualifications and registrations must be provided.
• Proposed personnel must be available at service commencement; the submitted CVs set the minimum benchmark for any replacement, and less qualified replacements may cause disqualification.

Method statement — work types to be addressed

• Demolition and replacement of damaged concrete slabs in a petroleum manifold bunded area.
• Removal and replacement of worn-out sealants in a petroleum manifold bunded area.
• Replacement of eroded stone or aggregate surfaces in a high-voltage yard.
• Repair or replacement of leaking potable water pipes buried beneath a tar road.
• Repair of roof leaks and replacement of waterproofing membrane on a concrete roof.
• Repair of roof leaks and replacement of metal roof sheets.

Project experience evidence

• Projects must be Earthworks, Building Maintenance or Concrete projects with a minimum value of R2 million each.
• Each project entry must record title, client, scope description, start and end dates, services provided, total capital cost excluding VAT, and client representative contact details.
• Independent proof of the bidder's role and completion is required: completion certificates, practical completion certificates or client reference letters. Purchase orders are not accepted.
• Projects completed one year or more before submission are adjusted for inflation at 5% per annum.
• Missing documentary proof means the related project is disregarded for scoring.

Pricing

• Pricing is submitted on the Price List (C2.2) in accordance with the Pricing Instructions (C2.1), under an NEC3 Term Service Contract.
• Rates are subject to risk analysis; unduly high or unduly low rates may be treated as an unacceptable commercial risk.
• No changes to tendered rates are accepted after the closing date.

Securities and insurance

• Form of intent to provide a performance guarantee (T2.2-23) must be submitted with the bid.
• Contractor's insurance schedule (T2.2-22) must be submitted.
• Forms of Securities are included at C1.3.

Financial capacity

• Three years of audited financial statements (T2.2-24) must be submitted.
• Transnet may request audited financial statements or other documentation for due diligence.

Other

• Bid validity: 12 weeks from closing, extendable on the same terms.
• Transnet does not reimburse any bid preparation costs.
• No bid security amount is stated.

Registration and statutory

• CSD: self-registration on National Treasury's Central Supplier Database, with the supplier number and unique registration reference number supplied to Transnet.
• Tax: valid SARS Tax Clearance Certificate plus a TCS PIN for verification of compliance status.
• Workmen's Compensation: Letter of Good Standing from the Compensation Fund; for a newly constituted joint venture, separate letters from every member.
• Transnet Vendor Registration Form (T2.2-25).

CIDB

• Minimum grading: 4GB/4CE or higher, or capability of being registered at that grade before evaluation.
• Joint ventures: every member must be CIDB registered; the lead partner must be graded no lower than one level below the required class and hold the required recognition status; the combined grading must meet or exceed the required designation; a certified copy of the signed joint venture agreement must be submitted.

B-bbee

• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership for EMEs and QSEs with 51% or more black ownership.
• No verification means zero preference points.

Key personnel registration (disqualifying if not proven)

• Construction Manager: SACPCMP Professional Construction Manager.
• Construction Health and Safety Officer: SACPCMP CHSO.
• Plumber: PIRB Cold Water Technical Operator Practitioner.
• Valid certificate copies must accompany the bid.

Exclusion

• Bidders or their directors/shareholders must not appear on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004, Transnet's restricted tenderers list, or National Treasury's list of Tender Defaulters.
• Conviction for a serious breach of law in the preceding five years, including Competition Act breaches, may lead to exclusion; this must be declared in T2.2-16.
• The Compulsory Enterprise Questionnaire must be fully completed with no conflicts of interest.
• Bidders must be legally capable of contracting and not insolvent, in business rescue, bankrupt or under winding-up.

Confidentiality

• All RFP information is confidential; bidders must confirm acquaintance with the Non-Disclosure Agreement, and POPIA undertakings apply.