Civil and structural maintenance services at TRANSNET pipelines north region depots — five-year as-and-when nec3 term service contract

Employer's Agent

• Name: Ms. N. Ntshona
• Role: Commodity Manager / Procurement Officer
• Email: [email protected]
• Telephone: not provided
• Address:

202 Lembede Street

Durban

Employer

• Transnet SOC Ltd, registration number 1990/000900/30, operating through Transnet Pipelines.

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission method

• Electronic upload only, via the Transnet e-Tender Submission Portal: https://esupplierportal.transnet.net/portal/ (use Google Chrome).
• Register on the portal, log an intent to respond, then upload the bid against this tender.
• Maximum 30 MB per upload; multiple uploads are permitted.
• Upload at least one day before closing; Transnet accepts no liability for bidder internet, bandwidth or file-size problems.
• Telephonic, telegraphic, facsimile and emailed bids will not be accepted.
• Late bids are not accepted.
• Bids must be in English. Alternative bids will not be considered.
• Each submission must relate only to this tender; no documents for other tenders may be included.
• Bid package must be marked with the tenderer's name, contact person and details, the tender number and the tender description, for the attention of the Employer's Agent.

Returnable documents (all to be completed, signed and uploaded)

• T2.2-01: CIDB registration schedule (Stage One eligibility).
• T2.2-02: Certificate of attendance at the compulsory clarification meeting, signed by the Employer's Representative.
• T2.2-03: Key resources professional registration schedule, with valid certificates.
• T2.2-04: Project organogram, management and CVs.
• T2.2-05: Previous experience schedule with project data sheets.
• T2.2-06: Method statement.
• T2.2-07: Authority to submit tender.
• T2.2-08: Record of addenda received.
• T2.2-09: Letter of Good Standing with the Workmen's Compensation Fund.
• T2.2-10: Risk elements.
• T2.2-11: Schedule of proposed subcontractors.
• T2.2-12: Site establishment requirements.
• T2.2-13: CIDB SFU Annex G Compulsory Enterprise Questionnaire.
• T2.2-14: Non-Disclosure Agreement.
• T2.2-15: RFP Declaration Form.
• T2.2-16: Breach of Law declaration (clause 12).
• T2.2-17: Certificate of Acquaintance with Tender Document.
• T2.2-18: Service Provider Integrity Pact.
• T2.2-19: Supplier Code of Conduct.
• T2.2-20: Domestic Prominent Influential Persons / Foreign Prominent Public Officials declaration.
• T2.2-21: POPIA agreement.
• T2.2-22: Insurance provided by the Contractor.
• T2.2-23: Form of Intent to provide a Performance Guarantee.
• T2.2-24: Three years of audited financial statements.
• T2.2-25: Transnet Vendor Registration Form.
• Also required: Form of Offer and Acceptance (C1.1), Contract Data (C1.2), Forms of Securities (C1.3), Pricing Instructions (C2.1) and Price List (C2.2).

Disqualification risks

• Failure to attend the compulsory clarification meeting.
• Missing or invalid professional registration certificates for the key personnel.
• CIDB grading below 3GB/3CE.
• Any returnable schedule left incomplete or unsigned.
• Late submission or submission through a channel other than the portal.

Evaluation runs in stages, in this order.

Stage One — eligibility (pass/fail)

• Attendance at the compulsory clarification meeting by an authorised representative of the tenderer, or of an entity intending to form a joint venture.
• CIDB registration at 3GB/3CE or higher, or capability of registration before evaluation.
• Valid professional registration certificates for the Construction Manager, Construction Health and Safety Officer and Plumber.
• Any tenderer failing these criteria is treated as unacceptable.

Stage Two — functionality (minimum qualifying score: 60 out of 100)

• Construction Manager experience: 20 points.
• Construction Health and Safety Officer experience: 20 points.
• Plumber experience: 10 points.
• Company project experience (earthworks, building maintenance, concrete projects): 25 points.
• Method statement: 25 points.
• Each criterion is scored 0, 20, 40, 60, 80 or 100 and weighted; scores from at least three evaluators are averaged.
• Experience bands: under 2 years scores 0%; 2 to under 3 years 20%; 3 to under 4 years 40%; 4 to under 5 years 60%; 5 to under 6 years 80%; 6 years or more 100%.
• Project experience bands (projects of at least R2 million each): none relevant 0%; fewer than 3 projects 20%; 3 to under 5 projects 40%; 5 to under 7 projects 60%; 7 to under 9 projects 80%; 9 or more projects 100%.
• Method statement bands: 0% for no or inadequate information; 20% per reference point adequately addressed, up to 100% for all five reference points.
• Tenders scoring below 60 for functionality are disqualified and not evaluated further.

Stage Three — price and preference

• Preference points system: 80/20, applied where the financial value of one or more responsive tenders is R50 million or less, inclusive of all applicable taxes.
• Up to 100 minus W1 points are awarded for price; preference points are awarded only to tenderers who complete the preference schedule and qualify for the preference claimed.
• A tenderer that submits no B-BBEE verification scores zero preference points.
• Transnet may audit the scorecard components at any stage from closing until contract completion.

Award

• Transnet may award to the highest-scoring tenderer unless objective criteria justify another award, is not obliged to accept the lowest price, and may conduct due diligence including a risk analysis of unusually high or low rates.

Scope

• Provision of civil and structural maintenance services across multiple operational depots in Transnet Pipelines' North Region.
• Work is performed on an "as and when" basis over a five-year period.
• Contract form: NEC3 Term Service Contract.
• No alternative bids will be considered.

Method statement — the bidder must describe how each of the following will be executed

• Demolition and replacement of damaged concrete slabs in a petroleum manifold bunded area.
• Removal and replacement of worn-out sealants in a petroleum manifold bunded area.
• Replacement of eroded stone or aggregate surfaces in a high-voltage yard.
• Repair or replacement of leaking potable water pipes buried beneath a tar road.
• Repair of roof leaks and replacement of the waterproofing membrane on a concrete roof.
• Repair of roof leaks and replacement of metal roof sheets.

Key personnel

• Construction Manager, registered with SACPCMP as a Professional Construction Manager.
• Construction Health and Safety Officer, registered with SACPCMP as a Construction Health and Safety Officer (CHSO).
• Plumber, registered with the Plumbing Industry Registration Board as a Cold-Water Technical Operator Practitioner.
• Personnel must be available at commencement of the services; the CVs submitted set the minimum benchmark for any replacement, and lesser-qualified replacements may lead to disqualification.
• CVs must state roles and responsibilities, detailed experience in earthworks, building maintenance and concrete projects with positions held and durations, and education, training and skills relevant to the scope.

Company experience

• Demonstrable completed earthworks, building maintenance and concrete projects, each with a minimum value of R2 million.
• Each project entry must record title, client, scope description, start and end dates, the bidder's services and disciplines, total capital cost excluding VAT, and the client representative's name and contact details.
• Independent proof of completion is required: completion certificates, practical completion certificates or reference letters. Purchase orders are not accepted.
• Projects completed one year or more before submission are adjusted for inflation at 5% per annum.

Pricing

• Pricing is submitted on the Price List (C2.2) in accordance with the Pricing Instructions (C2.1) under the NEC3 Term Service Contract.

Securities and guarantees

• A Form of Intent to provide a Performance Guarantee must be submitted (T2.2-23); the guarantee itself is provided through the Forms of Securities (C1.3).
• Contractor's insurance must be evidenced (T2.2-22).
• No bid security amount is stated.

Financial capacity

• Three years of audited financial statements must be submitted (T2.2-24).
• Transnet may request audited financial statements or other documentation for due diligence, and may conduct a risk analysis of unusually high or unusually low tendered rates.

Commercial terms

• Tender validity: 12 weeks from the closing date, extendable on the same terms at Transnet's request.
• Preference points system 80/20 applies where responsive tenders are valued at R50 million or less, inclusive of all applicable taxes.
• Transnet will not reimburse any preparatory costs.
• Rates may not be changed after the closing date.

Statutory and registration

• Central Supplier Database registration is mandatory; the supplier number and unique registration reference number must be supplied to Transnet.
• Valid SARS Tax Clearance Certificate plus a TCS PIN for verification of compliance status.
• Valid CIDB certificate at grade 3GB/3CE or higher.
• Letter of Good Standing with the Workmen's Compensation Fund; for a newly constituted joint venture, separate letters from every member.
• Valid B-BBEE certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership for EMEs and QSEs with 51% or more black ownership.

Joint ventures

• Every member must be registered with the CIDB.
• The lead partner must hold a grading not lower than one level below the required class and the required recognition status.
• The combined grading must meet or exceed the required 3GB/3CE designation.
• A certified copy of the signed joint venture agreement must be submitted.

Key personnel registrations

• Construction Manager: SACPCMP Professional Construction Manager.
• Construction Health and Safety Officer: SACPCMP CHSO.
• Plumber: PIRB Cold-Water Technical Operator Practitioner.
• Valid certificates are mandatory; failure to provide them disqualifies the bid.

Exclusions and declarations

• The tenderer and its directors or shareholders must not appear on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act of 2004, on Transnet's restricted tenderer list, or on National Treasury's list of Tender Defaulters.
• The Compulsory Enterprise Questionnaire must be fully completed and free of conflicts of interest.
• Any serious breach of law in the preceding five years, including Competition Act breaches, must be declared on T2.2-16.
• The bidder must certify acquaintance with the Non-Disclosure Agreement and treat all RFP information as confidential.
• POPIA agreement, Service Provider Integrity Pact, Supplier Code of Conduct and DPIP/FPPO declaration must be signed.
• Transnet may exclude tenderers convicted of a serious breach of law in the preceding five years.