Five-year as-and-when civil and structural maintenance services at TRANSNET pipelines south a region depots (CIDB 5GB/5CE)

Employer's agent

• Name: Ms. N. Ntshona
• Role: Commodity Manager / Procurement Manager
• Email: [email protected]
• Telephone: not stated
• Address: 202 Lembede Street, Durban

Submission

• Method: Transnet e-Tender Submission Portal
• Portal: https://esupplierportal.transnet.net/portal/

Briefing and site walk venue

• Hillcrest Pump
• 43 Shongweni Road (towards M13)

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission channel

• Method: Transnet e-Tender Submission Portal — https://esupplierportal.transnet.net/portal/ (access with Google Chrome).
• Tenderers must register on the portal, log an intent to bid, and upload bid documents against the tender.
• Upload limit: 30 MB per upload; multiple uploads are permitted.
• Submit at least one day before closing to avoid bandwidth, file-size or volume problems. Transnet accepts no liability for bidder technical difficulties.
• No telephonic, telegraphic, facsimile or emailed tenders.
• No alternative tender offers will be considered.
• Tenders must be in English.
• Each submission must show the tenderer's name, contact person and details, the tender number and the tender description, and be marked for the attention of the employer's agent.
• Documents relating to any other tender must not be included.
• Tender documents are downloadable free of charge from the National Treasury eTender portal (www.etenders.gov.za) and the Transnet supplier portal.

Pre-qualification and evaluation returnables

• T2.2-01: CIDB registration schedule.
• T2.2-02: Certificate of attendance at the compulsory clarification meeting, signed by the employer's representative at the meeting.
• T2.2-03: Key personnel professional registration schedule.
• T2.2-04: Project organogram, management and CVs.
• T2.2-05: Previous experience schedule.
• T2.2-06: Method statement.

General returnables

• T2.2-07: authority to submit the tender.
• T2.2-08: record of addenda received.
• T2.2-09: letter of good standing with the Workmen's Compensation Fund.
• T2.2-10: risk elements schedule.
• T2.2-11: schedule of proposed subcontractors.
• T2.2-12: site establishment requirements.
• T2.2-13: Compulsory Enterprise Questionnaire (CIDB SFU Annex G) — enterprise details and conflicts-of-interest declaration.
• T2.2-14: Non-Disclosure Agreement.
• T2.2-15: RFP declaration form.
• T2.2-16: Breach of Law declaration — discloses any serious breach of law in the past five years.
• T2.2-17: certificate of acquaintance with the tender document.
• T2.2-18: Service Provider Integrity Pact.
• T2.2-19: Supplier Code of Conduct.
• T2.2-20: Domestic Prominent Influential Persons / Foreign Prominent Public Officials declaration.
• T2.2-21: POPIA agreement.
• T2.2-22: contractor insurance schedule.
• T2.2-23: form of intent to provide a performance guarantee.
• T2.2-24: three years of audited financial statements.
• T2.2-25: Transnet Vendor Registration Form.

Contract documents to complete

• Form of Offer and Acceptance (C1.1), Contract Data (C1.2), Forms of Securities (C1.3), Pricing Instructions (C2.1) and Price List (C2.2).

Disqualification risks

• Failure to attend the compulsory clarification meeting.
• Returnable schedules left incomplete or unsigned.
• Submission after the closing time.
• Failure to submit valid proof of professional registration for key personnel.
• Tender failing to reach the minimum functionality score.

Evaluation sequence

1. Stage One eligibility: attendance at the compulsory clarification meeting.
2. Stage Two eligibility: CIDB registration at grading designation 5GB/5CE or higher, or capability of registration before evaluation.
3. Stage Three eligibility: professional registration of key personnel.
4. Functionality: scored independently by at least three evaluators and averaged.
5. Price and preference: only tenders meeting the functionality threshold proceed.

Functionality

• Minimum qualifying score: 60 out of 100. Tenders below this are disqualified and removed from further consideration.
• Each criterion is scored 0, 20, 40, 60, 80 or 100, then weighted and totalled.
• Construction Manager experience — 20 points. Score rises in one-year bands; full marks at six or more years, zero below two years.
• Construction Health and Safety Officer experience — 20 points. Score rises in one-year bands; full marks at six or more years, zero below two years.
• Plumber experience — 10 points. Score rises in one-year bands; full marks at six or more years, zero below two years.
• Company's related project experience — 25 points, based on the number of completed Earthworks, Building Maintenance or Concrete projects each worth at least R2 million excluding VAT. Full marks for nine or more; zero where no relevant projects are listed. Projects completed a year or more ago are adjusted at 5% per annum for inflation.
• Method statement — 25 points, assessed against five reference points. Full marks if all five are adequately addressed; zero for no or inadequate information.
• Supporting evidence: T2.2-04 Company's experience, project organogram, management and CVs; T2.2-05 previous experience of key resources; T2.2-06 method statement.

Preference points

• 80/20 preference point system applies where one or more responsive tenders are valued at or below R50 million, inclusive of all applicable taxes.
• Points are awarded only to tenderers who complete the preference schedule and qualify for the preference claimed.
• No B-BBEE verification means zero preference points.
• Transnet may independently audit B-BBEE scorecard components at any stage from tender close until contract completion.

Award

• Transnet intends to award to the highest-scoring tenderer unless objective criteria justify another award.
• The lowest price is not automatically accepted.
• Transnet may evaluate stages in parallel; passing one stage does not imply passing an earlier stage.

Scope

• Supply of civil and structural maintenance services across multiple Transnet Pipelines operational depots in the South A Region.
• Services are rendered on an "as and when" basis over a five-year term.
• Contract form: NEC3 Term Service Contract.
• Work includes earthworks, building maintenance and concrete projects.
• Detailed scope, service information and affected property are set out in Parts C3 and C4 of the tender documents.

Site access and safety rules for the briefing and site walk

• PPE required: safety shoes, goggles, long-sleeve shirts, high-visibility vests and hard hats; PPE must be fire retardant. Tenderers without compliant PPE will not be allowed on the site walk.
• Breathalyser testing applies to all persons entering Transnet offices, depots, workshops and stores.
• Firearms are prohibited on Transnet property.
• Attendees must carry identity documents, passports or driver's licences for inspection at access control gates.

Pricing

• Complete the Price List / Price Schedule (C2.2) in line with the Pricing Instructions (C2.1).
• Tendered rates may not be changed after the closing date.
• Alternative tenders and deviations from the pricing format are not accepted.

Guarantees and insurance

• Performance guarantee: submit the form of intent to provide a performance guarantee (T2.2-23).
• Contractor insurance: submit the insurance schedule (T2.2-22).
• Complete the Forms of Securities (C1.3).

Financial information

• Submit three years of audited financial statements (T2.2-24).
• Transnet may request audited financial statements or other documents for a due diligence review of the preferred tenderer.
• A risk analysis may be carried out on unusually high or low tendered rates or amounts.

Cost and commitment

• Transnet will not reimburse any preparatory or other costs incurred in bidding, whether or not the tenderer is awarded the contract.
• The employer is not committed to accepting the lowest-priced tender or any tender, and may go to the open market if tendered rates are considered unreasonable.

Mandatory eligibility

• Attendance at the compulsory clarification meeting by an authorised representative of the tenderer, or of an entity intending to form a joint venture.
• CIDB registration at grading designation 5GB/5CE or higher, or capability of registration before evaluation.
• Valid certificates proving professional registration of key personnel: Construction Manager registered with SACPCMP as Professional Construction Manager (Pr.CPM); Construction Health and Safety Officer registered with SACPCMP (CHSO); Plumber registered with the Plumbing Industry Registration Board (PIRB) as a Cold Water Technical Operator Practitioner. Missing certificates disqualify the tender.

Joint ventures

• Every member must be registered with the CIDB.
• The lead partner must hold a grading designation not lower than one level below the required class and the required recognition status.
• The combined grading designation must equal or exceed the required 5GB/5CE designation.
• A certified copy of the signed joint venture agreement must be submitted.

Statutory and compliance documents

• Tax: valid SARS tax clearance certificate, plus a TCS PIN so Transnet can verify compliance status.
• B-BBEE: valid certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership for EMEs and QSEs with 51% or more black ownership.
• CSD: proof of registration on the National Treasury Central Supplier Database, with the supplier number and unique registration reference number.
• CIDB certificate in the correct designated grading.
• Letter of good standing with the Workmen's Compensation Fund from the tenderer, or separate letters from all members of a newly constituted joint venture.
• Confidentiality: tenderers must certify acquaintance with the Non-Disclosure Agreement and treat all RFP information as confidential.

Exclusion

• The tenderer and its directors or shareholders must not be listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004, on Transnet's restricted tenderers list, or on National Treasury's list of tender defaulters.
• The Compulsory Enterprise Questionnaire must be fully completed with no conflicts of interest affecting the tenderer's ability to perform the contract.
• Conviction of a serious breach of law within the preceding five years, including Competition Act breaches, may lead to exclusion; this must be declared in the Breach of Law returnable (T2.2-16).