Pest control and grounds maintenance (vegetation control) services – northern KZN (empangeni, richards bay) – 60-Month term contract

Returnable document

• Annexure F (Non-Disclosure Agreement): must be signed by the bidder and submitted with the bid response; the bidder is identified as the Company named in the RFP response.

Submission channel, closing time, number of copies and packaging are not set out in this annexure.

Non-Disclosure Agreement obligations

• The bidder must sign and return the NDA with its bid; the agreement binds the bidder as the Company named in the RFP response.
• The bidder confirms it acts as principal, not as nominee, agent or broker for any other party, and bears its own bid costs.
• Confidential information received from Transnet may be used only for technical and commercial discussions on the bid or for performing any resulting contract.
• Disclosure is permitted only to staff or advisers with a strict need to know who have been told the information is confidential, or where required by law or a regulator, with prompt notice to Transnet.
• The bidder remains liable for breaches by its directors, employees, agents, advisers, contractors and group companies.
• No public announcement of the bid, and no use of Transnet's name for publicity or marketing, without prior written consent.
• Confidentiality obligations survive the end of bid discussions and continue for five years.
• On written demand, all confidential information and copies must be returned and electronic copies expunged or destroyed within seven days, with a director's certificate of compliance supplied on request.
• Personal data relating to the bid must be safeguarded against unlawful processing, loss or damage.
• The agreement is governed by South African law, with the South African courts having exclusive jurisdiction.

Non-Disclosure Agreement terms

• Parties: Transnet SOC Ltd (registration 1990/000900/30, 49th Floor, Carlton Centre, 150 Commissioner Street, Johannesburg 2001) and the bidder as the Company named in the RFP response.
• Purpose: confidential information may be exchanged only for technical and commercial discussions on the bid or for performing any resulting contract.
• Confidentiality: information must be kept secret and not disclosed, directly or indirectly, without Transnet's written consent.
• Permitted disclosure: to staff or advisers with a strict need to know who have been notified of the confidentiality duty, or where law or a regulator requires it, with prompt notice to Transnet and cooperation on the form and content of the disclosure.
• Liability: the bidder stays liable for any act of its directors, employees, agents, advisers, contractors, subcontractors or group companies that breaches the agreement.
• Ownership: all confidential information remains Transnet's property; no intellectual property rights pass to the bidder.
• Records: information and copies must be stored securely, and a written record of what was received, copied and where it is held must be given to Transnet on request.
• Return and destruction: within seven days of a written demand, all written information and copies must be returned and electronic copies expunged or destroyed; a director-signed compliance certificate must be provided on request.
• Announcements: no public statement about the bid and no use of Transnet's name for publicity or marketing without prior written consent.
• Duration: obligations continue after bid discussions end and survive for five years.
• Breach: Transnet may pursue any remedy in law or equity, including specific performance and damages; the bidder must notify Transnet of any unauthorised copying, disclosure or use and take remedial steps if asked.
• Data protection: the bidder must comply with South African privacy protections and maintain technical and organisational safeguards for bid data.
• Assignment: neither party may assign without the other's written consent, except Transnet, which may assign to any Transnet group member.
• Variation: only by written agreement signed by authorised representatives of both parties.
• Relationship: nothing in the agreement creates a partnership, joint venture or agency.
• Governing law: South African law, with the South African courts having exclusive jurisdiction.

Submission format

• Bids must reach Transnet by the closing date and time set out in the RFX; late bids are not considered.
• Complete the bid documents in full, legibly, in non-erasable ink.
• Deliver in a sealed envelope marked on the front with the bid number and subject; write the bidder's return address on the reverse.
• Use only the official Transnet forms and formats issued with the RFX. Bids on the bidder's own documents carrying its own contract terms may be rejected.
• Where space on a form is insufficient, additional information may be supplied on the bidder's letterhead under separate cover, cross-referenced in the RFX.
• Submit every returnable document listed in the RFX. Omitting a mandatory returnable schedule disqualifies the bid; omitting other schedules may disqualify it.
• Drawings the bidder must provide are due before the closing time; late drawings may disqualify the bid.
• Samples, where called for, must be labelled with the bidder's name and address, the bid number and item number, and arrive by the closing date; late samples may cause rejection.

Communication rules

• Pre-closing queries go only to the contact person named in the RFX, in the manner prescribed there.
• After closing, bidders may deal only with the Chairperson of the Bid Preparation and Evaluation Committee, or with the Committee Secretary on bid-related matters.
• Contact with other bidders, potential service providers, Bid Adjudication Committee members or Transnet officials on the subject of the bid between closing and notification may disqualify the bid.

• Prices must be entered on the Price Schedule issued with the bid documents; no substitute format is accepted.
• Local supplies — goods manufactured, produced or assembled in South Africa, or imported stock held locally — are priced delivered to a named South African destination.
• Imported supplies are priced Delivered Duty Paid under the current ICC Incoterms to the final South African destination, unless the price schedule states otherwise.
• Stated delivery lead times must include non-working days, public holidays, stocktaking and any plant repair or overhaul falling inside the delivery period.
• All amounts in Rand; VAT shown separately on the tax invoice for local supplies.

Currency and pricing

• All amounts must be quoted in South African Rand (ZAR) unless the RFP expressly permits otherwise.
• Prices quoted subject to confirmation will not be considered.
• Corrections to prices before submission must be made by deleting the wrong figures and words, inserting the correct ones, and initialling each change; uninitialled changes may cause the affected item to be excluded from the award.
• Local supplies: delivered to the named RSA destination, VAT inclusive with VAT shown separately on the tax invoice. Imported supplies: Delivered Duty Paid (current ICC Incoterms) to the final South African destination, unless the price schedule says otherwise.
• Bidders must first price strictly in line with the contract payment terms; failure may stop the bid from further consideration. Alternative payment or financing proposals may be added, with full particulars, and will be assessed on financial merit.

Security

• The successful bidder must, on request, lodge security for proper performance in the form of a Deed of Suretyship from a bank, building society, insurer or guarantee corporation trading in South Africa. No other guarantee form is accepted.
• The security amount is stated in the bid documents. Transnet may apply it to recover losses caused by breach.
• The completed Deed of Suretyship must be returned within 30 calendar days of the letter of acceptance. No payment is released until it is received; late return entitles Transnet to cancel immediately without notice.
• A guarantee covering advance payments is required where applicable.
• Costs Transnet incurs through the supplier's default under the security provisions are for the supplier's account.

Payment

• Conditional discounts are calculated from the date Transnet receives the supplier's month-end statement reflecting the correct tax invoice; incorrect or incomplete invoices are returned and the period restarts.

Bidder eligibility

• No award will be made to a bidder, or to any of its members, directors, partners or trustees, appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. Transnet may withdraw an award or cancel a contract if the bidder is later found to be restricted by another state institution.
• A company must state the full names of its directors; a close corporation its members; a partnership or sole trader the partners or the individual.
• Foreign principals bidding through a South African agent must supply written proof of the agent's authority; missing authorisation disqualifies the bid. A Power of Attorney complying with Rule 63 of the Uniform Rules of Court is required where the agent signs the contract, and must authorise the agent to choose the domicilium citandi et executandi.
• Goods offered must be new and unused, not second-hand or reconditioned, unless the bid documents state otherwise.
• Bidders quoting foreign specifications other than British or American standards must attach translated copies and a covering letter detailing any departures; non-compliance may disqualify the bid.
• Items not tendered, or priced elsewhere in the bid, must be deleted from the schedule.

Returnable documents

• All returnable schedules listed in the RFX must accompany the bid; a missing mandatory schedule disqualifies the bid.

Contract formation

• Acceptance takes effect when Transnet's letter of acceptance is received; an email successfully sent to the bidder counts as delivered one day after sending.
• The contract comprises the General Bid Conditions, the Terms and Conditions of Contract, any Special Conditions, and the bidder's response. Where a formal contract is to be signed, those documents bind the parties until signature.
• South African law governs. The bidder must nominate a domicilium citandi et executandi in South Africa and submits to South African courts; a foreign bidder must name an authorised South African representative empowered to sign and act.

Deviations

• A bidder that finds any condition unacceptable must say which, and propose amendments or alternatives in writing on company letterhead. Transnet's Legal Counsel decides whether they are acceptable. The bidder is given a chance to withdraw an unacceptable deviation; refusing to do so disqualifies the bid.

Quantities and delivery

• Transnet does not commit to any fixed quantity. The successful bidder must supply whatever is ordered before the contract expiry date.
• Transnet accepts no liability for stock the bidder holds or orders specially for the contract.
• Annual quantities shown in the bid documents are estimates only; Transnet may order just what its operations need.
• Progress reports may be required during delivery.
• On emergency requirements, the contracted supplier gets first right of refusal; if it cannot meet the critical delivery period, Transnet may buy elsewhere and the failure-to-perform provisions do not apply.

Default by the successful bidder

• If the bidder fails to sign the contract when called on, accept an order, furnish satisfactory security, or meet a condition imposed by Transnet, Transnet may award to another bidder or re-invite bids, and may recover the extra cost from the defaulting bidder.

Validity

• Bids must remain open for acceptance for the validity period stated in the RFX. Transnet may ask for an extension; a bidder extending may not change its bid unless the change flows directly and unavoidably from the extension.

Unsolicited bid conditions

• Bids are subject to Transnet's general conditions and must be strictly adhered to by every respondent.

Pest control and grounds maintenance (vegetation control) on an as-and-when required basis in northern KwaZulu-Natal, covering Empangeni, Richards Bay and surrounding areas, over a 60-month period.

RFP briefing

• Non-compulsory.
• Bidders who attend must return the Section 10 certificate of attendance with the bid.

Submission channel

• Pricing Schedule must be completed and submitted on the Transnet Digital Procurement System (TDPS).
• The schedule must state the percentage escalation for Year 2 and Year 3.

Mandatory documents — must be returned with the RFP

• Fully completed Pricing Schedule on TDPS.
• Valid Letter of Good Standing (COIDA) from the Department of Employment & Labour.
• Certified proof of registration as a Pest Control Operator with the Department of Agriculture.
• Proof of public liability insurance cover of at least R2 000 000,00.
• SARS Tax Pin confirming tax compliance.
• Proof of registration on National Treasury's Central Supplier Database (CSD).

Essential returnable documents and schedules

• SBD 1 (Invitation to Bid): bidder details and signed offer.
• Section 5: Proposal Form and List of Returnable Documents.
• Section 6: Certificate of Acquaintance with the RFP, Terms & Conditions and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 10: Certificate of attendance at the non-compulsory RFP briefing.
• Annexure A: Technical Submission / Questionnaire.
• Annexure B: Scope of Work.
• Annexure C: Master Agreement.
• Annexure D: Transnet's General Bid Conditions.
• Annexure E: Transnet's Supplier Integrity Pact.
• Annexure F: Non-Disclosure Agreement.
• Annexure G: Schedule of Requirements.
• Annexure H: Bidders Final Checklist.
• Latest financial statements signed by the accounting officer, or latest audited financial statements together with the two previous years.
• Joint venture agreement, or written confirmation of the intention to enter into one, where the bid is submitted as a joint venture.
• All other supporting documents.

Evaluation separates mandatory compliance documents from scored submissions.

Documents used for scoring

• Valid proof of compliance with the Specific Goal requirements set out in Section 9 of the RFP — a valid B-BBEE certificate or sworn affidavit per DTIC guidelines.
• Management and CVs of key persons.
• Risk assessment specific to the works.
• Company previous experience.
• Method statement.
• Pricing Schedule on TDPS.
• Specific Goals Point Claim Form.

No point split, weighting or minimum qualifying score is set out in this annexure.

Scope

• Pest control and grounds maintenance (vegetation control) delivered on an as-and-when required basis.
• Coverage area: northern KwaZulu-Natal — Empangeni, Richards Bay and surrounding areas.
• Contract period: 60 months.

Technical submission requirements

• Annexure A: Technical Submission / Questionnaire.
• Method statement.
• Risk assessment specific to the works.
• Management and CVs of key persons.
• Certified proof of registration as a Pest Control Operator with the Department of Agriculture.

A method statement must be submitted as part of the scored documents.

The Pricing Schedule must be completed on the Transnet Digital Procurement System (TDPS).

Returnable documents include the joint venture agreement or written confirmation of intention to enter one, latest financial statements signed by the accounting officer or latest audited financial statements plus the two previous years, SBD 1, Section 5 Proposal Form and List of Returnable Documents, Section 6 Certificate of Acquaintance with the RFP, Terms & Conditions and Applicable Documents, Section 7 RFP Declaration and Breach of Law Form, and Section 10 certificate of attendance at the non-compulsory RFP briefing.

The Pricing Schedule must be fully completed on the TDPS system, including the percentage escalation for Year 2 and Year 3.

A valid COIDA Letter of Good Standing from the Department of Employment & Labour must be submitted with the pricing documents.

Pricing

• Pricing Schedule must be fully completed on the TDPS system.
• Percentage escalation for Year 2 and Year 3 must be stated.

Insurance

• Public liability insurance cover of at least R2 000 000,00 is required.

Financial statements

• Latest financial statements signed by the accounting officer, or latest audited financial statements plus the two previous years, must be submitted.

Registration and statutory status

• CSD: proof of registration on National Treasury's Central Supplier Database.
• Tax: SARS Tax Pin confirming tax compliance.
• COIDA: valid Letter of Good Standing from the Department of Employment & Labour.
• Pest control: certified proof of registration as a Pest Control Operator with the Department of Agriculture.
• Insurance: public liability cover of at least R2 000 000,00.

B-BBEE and specific goals

• Valid B-BBEE certificate or sworn affidavit per DTIC guidelines, evidencing compliance with the Specific Goal requirements in Section 9 of the RFP.
• Specific Goals Point Claim Form must be completed.

Returnable forms

• SBD 1 (Invitation to Bid): signed offer and bidder details.
• Section 5: Proposal Form and List of Returnable Documents.
• Section 6: Certificate of Acquaintance with the RFP, Terms & Conditions and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 10: Certificate of attendance at the non-compulsory RFP briefing.

Joint ventures

• JV agreement, or written confirmation of the intention to enter into one, must be submitted.

A risk assessment specific to the works must be submitted.

Management and CVs of key persons must be provided.

Valid proof of compliance with the Specific Goal requirements in Section 9 of the RFP — a valid B-BBEE certificate or sworn affidavit per DTIC guidelines — must be submitted.

Section 7: RFP Declaration and Breach of Law Form must be signed and returned with the bid.

Section 10: Certificate of attendance at the non-compulsory RFP briefing must be returned with the bid.

The Specific Goals Point Claim Form is a scored submission. Compliance with the Specific Goal requirements in Section 9 of the RFP is evidenced by a valid B-BBEE certificate or a sworn affidavit per DTIC guidelines.

Vegetation control and pest control services for Transnet Property in the Northern KwaZulu-Natal region, delivered on an as-and-when required basis over a 60-month period. Work is carried out on commercial/industrial (non-domestic) sites in Empangeni, Richards Bay and surrounding areas. Bidders are assessed on a pre-qualifying quality evaluation worth a maximum of 100 points, with a minimum qualifying score of 80.

Pre-qualifying quality evaluation — maximum 100 points; minimum qualifying score 80.

Scoring breakdown

• Operations Manager CV and experience: 15 points
• Vegetation Control Supervisor CV and experience: 7.5 points
• Pest Control Supervisor CV and experience: 7.5 points
• Health and Safety Plan and risk assessment: 15 points
• Company experience — vegetation control: 20 points
• Company experience — pest control: 10 points
• Method statement: 25 points

Operations Manager (15 points)

• No CV or no experience: 0
• Vegetation control experience over 0 up to 1 year: 5
• Over 1 up to 3 years: 7
• Over 3 up to 6 years: 10
• Over 6 up to 10 years: 12
• Over 10 years: 15
• The area of responsibility must be clearly stated; minimum area 200 000 m².

Vegetation Control Supervisor (7.5 points)

• No CV or no experience: 0
• Over 0 up to 1 year: 2.5
• Over 1 up to 3 years: 3.5
• Over 3 up to 6 years: 5
• Over 6 up to 10 years: 6
• Over 10 years: 7.5
• Minimum area of responsibility 200 000 m².

Pest Control Supervisor (7.5 points)

• No certificate or no experience: 0
• Over 0 up to 1 year: 2.5
• Over 1 up to 3 years: 3.5
• Over 3 up to 6 years: 5
• Over 6 up to 10 years: 6
• Over 10 years: 7.5
• Minimum area of responsibility 20 000 m².

Health and Safety Plan and risk assessment (15 points)

• No plan submitted, or a plan that does not address vegetation and pest control services: 0
• Covers 1 to 3 of the 15 key elements: 5
• Covers 4 to 6: 7
• Covers 10 to 12: 15
• Covers 13 to 15 or more: 15

Company experience — vegetation control (20 points)

• No evidence: 0
• 1 to 2 reference letters: 5
• 3 reference letters: 8
• 4 reference letters: 10
• 5 reference letters: 15
• 6 or more reference letters: 20
• Minimum area 200 000 m².

Company experience — pest control (10 points)

• No evidence: 0
• 1 to 2 reference letters: 2
• 3 reference letters: 4
• 4 reference letters: 6
• 5 reference letters: 8
• 6 or more reference letters: 10
• Minimum area 20 000 m².

Method statement (25 points)

• Not submitted: 0
• Covers 3 to 4 of the 7 key elements: 15
• Covers 5 to 6: 20
• Covers 7 or more: 25

Scope

• Provision of vegetation control (grounds maintenance) and pest control services on an as-and-when required basis.
• Client: Transnet Property.
• Region: Northern KwaZulu-Natal — Empangeni, Richards Bay and surrounding areas.
• Contract period: 60 months.
• Sites are commercial/industrial (non-domestic).

Scale thresholds applied in the evaluation

• Vegetation control experience must relate to contracts covering at least 200 000 m².
• Pest control experience must relate to contracts covering at least 20 000 m².

What the bidder must produce

• CVs for the Operations Manager, Vegetation Control Supervisor and Pest Control Supervisor, each stating the area of responsibility.
• Health and Safety Plan and a risk assessment specific to vegetation and pest control works.
• Method statement covering health and safety (including PPE), maintenance approach, quality control, quality assurance, applicable standards and regulations, compliance with maintenance schedules, and compliance with key performance indicators.
• Proof of previous vegetation and pest control work: reference letters, purchase orders, letters of award or fully signed contracts, on company letterhead, signed and dated, showing contract start and end dates and referee contact details.

Method statement — 25 points, assessed against seven key elements:

1. Health and safety, including PPE
2. Maintenance approach
3. Quality control
4. Quality assurance
5. Applicable standards and regulations
6. Compliance with maintenance schedules
7. Compliance with key performance indicators

• No method statement submitted scores zero.
• Scoring: 3 to 4 elements 15 points; 5 to 6 elements 20 points; 7 or more elements 25 points.

Key personnel CVs

• Operations Manager (15 points): vegetation control experience over 0 up to 1 year 5; over 1 up to 3 years 7; over 3 up to 6 years 10; over 6 up to 10 years 12; over 10 years 15. No CV or no experience scores 0. The area of responsibility must be clearly stated, minimum 200 000 m².
• Vegetation Control Supervisor (7.5 points): over 0 up to 1 year 2.5; over 1 up to 3 years 3.5; over 3 up to 6 years 5; over 6 up to 10 years 6; over 10 years 7.5. No CV or no experience scores 0. Minimum area 200 000 m².
• Pest Control Supervisor (7.5 points): over 0 up to 1 year 2.5; over 1 up to 3 years 3.5; over 3 up to 6 years 5; over 6 up to 10 years 6; over 10 years 7.5. No certificate or no experience scores 0. Minimum area 20 000 m².

Company experience

• Vegetation control (20 points): 1 to 2 reference letters 5; 3 letters 8; 4 letters 10; 5 letters 15; 6 or more 20. No evidence scores 0. Minimum area 200 000 m².
• Pest control (10 points): 1 to 2 reference letters 2; 3 letters 4; 4 letters 6; 5 letters 8; 6 or more 10. No evidence scores 0. Minimum area 20 000 m².
• Accepted proof: reference letters, purchase orders, letters of award or fully signed contracts, on company letterhead, signed and dated, showing contract start and end dates and referee contact details.

Quality is scored through the method statement, which carries 25 points.

• Quality control is key element 3 and quality assurance is key element 4 of the method statement.
• Applicable standards and regulations is key element 5.
• Compliance with maintenance schedules is key element 6.
• Compliance with key performance indicators is key element 7.
• Method statement scoring: not submitted 0; 3 to 4 elements 15 points; 5 to 6 elements 20 points; 7 or more elements 25 points.

Mandatory evidence for the technical evaluation

• CV for the Operations Manager, with the area of responsibility clearly stated.
• CV for the Vegetation Control Supervisor, with the area of responsibility clearly stated.
• CV or certificate for the Pest Control Supervisor, with the area of responsibility clearly stated.
• Health and Safety Plan and risk assessment specific to vegetation and pest control services; a plan that does not address these services scores zero.
• Method statement covering the seven key elements; no submission scores zero.
• Proof of previous experience: reference letters, purchase orders, letters of award or fully signed contracts, on company letterhead, signed and dated, showing contract start and end dates and referee contact details.

Health and Safety Plan and risk assessment — 15 points.

• The plan and risk assessment must be specific to vegetation and pest control services; a plan that does not refer to these services scores zero.
• The plan is assessed against 15 key elements: health and safety policy; hazard identification and risk assessment; legal and other requirements; health and safety objectives; resources, accountabilities and responsibilities; competence, training and awareness; communication, participation and consultation; operational control; emergency preparedness and response; management of change; sub-contractor alignment; incident reporting and investigation; non-conformance and action management; performance assessment and auditing; measuring and monitoring.
• Scoring: 1 to 3 elements 5 points; 4 to 6 elements 7 points; 10 to 12 elements 15 points; 13 to 15 or more elements 15 points.
• Health and safety, including PPE, is also key element 1 of the method statement.

Pre-qualifying quality evaluation — maximum 100 points; minimum qualifying score 80.

• Operations Manager CV and experience: 15 points
• Vegetation Control Supervisor CV and experience: 7.5 points
• Pest Control Supervisor CV and experience: 7.5 points
• Health and Safety Plan and risk assessment: 15 points
• Company experience — vegetation control: 20 points
• Company experience — pest control: 10 points
• Method statement: 25 points

A missing CV, a missing Health and Safety Plan, a missing method statement or absent experience evidence scores zero for that criterion.

The service provider will supply pest control and grounds maintenance (vegetation control) on an as-and-when required basis in northern KwaZulu-Natal (Empangeni, Richards Bay and surrounding areas) for 60 months. Deliverables are to be provided per the schedule of requirements. Contract management will be overseen by Transnet Property, with performance review meetings held as required by the Transnet Contract Manager.

Transnet contact:

• Organisation: Transnet SOC Ltd
• Operating division: Transnet Property
• Physical address: 150 Commissioner Street, Johannesburg, 0001
• Postal address: 150 Commissioner Street, Johannesburg, 0001
• Attention: Procurement Department

No email or telephone numbers are stated.

Service provider contact fields are to be completed by the bidder.

Returnable documents:

• Signed Schedule 1 (Schedule of Requirements) with contract number, service provider details, and signatures.
• Completed Appendix 2 (Non-Disclosure Agreement) signed by the service provider, witnessed, undertaking confidentiality of Transnet information and return of records upon termination.
• Completed Appendix 1 (Address for Notices) with service provider contact details.

Submission method and address are not stated in the provided document.

Evaluation criteria are not stated in the provided document. The only requirements noted are the ability to contract with Transnet SOC Ltd and to provide the services. No minimum qualifying score or preference point system is specified.

Scope of services:

• Provision of pest control and grounds maintenance (vegetation control) on an as-and-when required basis.
• Service area: Northern KwaZulu-Natal – Empangeni, Richards Bay and surrounding areas.
• Contract period: 60 months.

Contract management:

• Performance review meetings will be held as required by Transnet's Contract Manager.
• The contract manager details are to be completed by Transnet and the service provider.

Payment is based on proposed and agreed rates, inclusive of VAT, payable over the 60-month period. No detailed pricing format, bill of quantities, or payment schedule is provided in this document.

Payment:

• Transnet will pay an amount not exceeding the agreed rates, inclusive of VAT.
• Rates are proposed and agreed upon for the 60-month period.

No bid security, bonds, guarantees, or retention are stated.

No specific compliance requirements (e.g., CSD registration, tax clearance, B-BBEE, CIDB) are stated in the provided document. However, the bidder must be able to enter into a contract with Transnet SOC Ltd and must sign the Non-Disclosure Agreement.

The Non-Disclosure Agreement (Appendix 2) requires the service provider to keep all Transnet confidential information secret and not disclose it to third parties without written consent, and to return all Transnet property (documents, discs, tapes, records) upon termination of the assignment. Confidential information includes systems, operations, plans, strategies, know-how, trade secrets and business affairs of the Transnet Group. The confidentiality obligation survives termination of the assignment.

Transnet Property requires a service provider for vegetation control and pest control across its KwaZulu-Natal premises on an as-and-when basis for 60 months.

• The annexure names Vryheid, Vryheid East and Ulundi; the tender record names Empangeni, Richards Bay and surrounding areas.
• Coverage may be extended to other areas as operational and business needs require.
• The purpose is to keep sites compliant with the Occupational Health and Safety Act, 1993.
• Work is ordered as needed rather than on a fixed schedule, and the provider must hold sufficient staff, consumables and materials to respond.

Contract type

• Term service contract for vegetation control and pest control, rendered only when the employer calls for it (as-and-when basis).
• Duration: 60 months.
• Sites: Transnet Property premises in the KwaZulu-Natal region. The scope annexure names Vryheid, Vryheid East and Ulundi; the tender record names Empangeni, Richards Bay and surrounding areas. Coverage may extend to further areas as operational needs require.
• Purpose: keep sites compliant with the Occupational Health and Safety Act, 1993.

Vegetation control scope (indicative, not exhaustive)

• Grass cutting and weed control on open land and at stations; rough or wild grass cutting in and around Transnet yards.
• Vegetation control at depots and offices; bush clearing; site clearance; rubble removal; skip hire.
• Tree felling, tree trimming, cutting and pruning of fallen trees, branch trimming.
• Weed spraying and herbicide application; poisoning.
• Plant care: trimming, pruning, weeding, watering, soil turning.
• Lawn care: edging, fertilisation, seeding, planting of trees and plants.
• Removal of shrubs around buildings and yards, including gutters.
• Cleaning of driveways, parking areas and roads; landscape gardening.
• Any incidental work needed to complete the service properly.

Pest control scope (indicative, not exhaustive)

• Fumigation; snake repellent and snake removal; bee removal; supply and servicing of bee traps; electronic fly traps.
• Indoor rodents, insects, arachnids and other arthropods.
• Outdoor populations of potentially indoor-infesting species within premises boundaries.
• Stinging insect nests within premises boundaries.
• Birds, bats, moles, ants, small mammals, other vertebrates and reptiles within premises boundaries.
• Incidental invaders inside buildings, including indoor winged termite swarms and wood borer insects.

Materials and consumables

• Only SANS or SABS approved materials, consumables and equipment may be used.
• Transnet Property approves or rejects weed control and pest control agents.
• Specification sheets and Material Safety Data Sheets for all consumables must be submitted within two weeks of the letter of award being issued and accepted.
• Manufacturer specifications and application instructions must be followed strictly.
• The service provider supplies all materials, products and weed control agents at its own cost, included in the price list and labour rates.
• A consumables inventory list must be kept and made available for inspection.
• The employer may sample any consumable or material for analysis.
• At least two competitive quotes must be obtained for material supplied; premiums paid without justification may not be reimbursed.

Staffing and supervision

• A competent person must be appointed in charge of each site, with a suitable deputy during absences.
• Sufficient suitably qualified and experienced staff must be on site at all times; work must run under qualified supervision.
• Staff must communicate in English, be physically fit, presentable and neat, and wear employer-approved uniforms and protective clothing at the provider's cost.
• Wages must meet statutory minimum wage requirements; all training and evaluation costs are for the provider's account.

Working arrangements

• Normal working hours: 07h30 to 17h00, Monday to Friday, excluding public holidays.
• Service operations run at agreed times from Monday to Sunday.
• Overtime is not intended under the contract and is not paid for normal service; emergency or employer-directed overtime requires specific authority.
• Access delays in security areas must be allowed for in costing.
• No work outside the scope may proceed without an official task order (order number) from the service manager.
• Additional work must be quoted within 7 days of being requested.

Reporting and deliverables

• Monthly written service report covering provider details, reporting period, incidents, problems and safety factors.
• Monthly co-ordination/risk reduction meetings with the employer; minutes issued within 7 working days.
• Reports attached to every invoice: services performed, material used, completed checklists, ad hoc services, staff and labour issues, incident summary.
• Incidents reported immediately, with a flash/notice report in the same shift and a detailed investigative report within 48 hours.
• Quotations to Transnet for call-out work within 2 business days, depending on the nature and extent of the work.
• Job cards detailing work, task order number and labour/material cost breakdown, signed by the Transnet Property representative.
• All reports and documentation become the employer's property.

Site management

• A competent person must be appointed in charge of the site; instructions to that person bind the provider.
• A suitable deputy must act whenever the supervisor is absent.
• A competent site manager must be appointed to ensure deliverables and service quality.

Staff

• Sufficient suitably qualified and experienced personnel must be available at all times, working under qualified supervision.
• Staff must communicate in English, be physically fit for the duties, and be presentable, clean and neat.
• Uniforms of an employer-approved type, cut and design are purchased by the provider, and staff must be identifiable by them.
• Protective clothing is supplied at the provider's cost.
• Wages must comply with statutory minimum wage requirements, and all training and evaluation costs are borne by the provider.
• Serious misconduct, including absence without proper notification, may lead to a staff member being removed from site permanently.

Quality standards

• All work must meet prevailing industry quality norms and standards.
• The provider must draft quality plans for the Transnet Property representative from time to time, focused on system reliability and on maintenance actually being performed when due.
• Only SANS or SABS approved materials and equipment, meeting manufacturer requirements, may be used.

Inspection

• The employer or its representative may witness or verify any service at any time.
• Independent inspections may be authorised; corrective work must be completed within the agreed period and notified in writing when done.
• Follow-up inspections may be repeated until the required standard is reached, at the provider's cost.
• Inspections do not reduce the provider's obligations or liabilities.
• Equipment, services and materials must be kept in a lawful, inspectable condition and available for testing without prior notice.
• Where service quality declines, the employer may require a service improvement plan.

Pricing structure

• Work is priced against a price list and labour rates, with rates per square metre per site.
• Invoices must show each site worked, square metres serviced, rate per square metre and total price per site.
• Equipment outside the contract is charged at nett cost plus a fee.
• Where no listed rate applies, the price is the fixed labour rate plus proven material cost (net of discounts, rebates and recoverable taxes) plus an agreed percentage fee.
• At least two competitive quotes are required for material supplied.
• Consumables, protective clothing, transport, off-loading, positioning, stacking, storage and telephone arrangements are at the provider's cost and included in the rates.
• Overtime is not paid for normal service; authorised emergency or employer-requested work is charged at agreed day-work rates plus travel.
• Payment is made 30 days after receipt of a signed invoice and credit notes, supported by service completion notes, job cards and proof of material costs.

Pricing basis

• Work is priced on a price list and labour rates, with invoicing per site by square metres serviced, rate per square metre and total price per site.
• Equipment not covered by the contract is charged at nett cost plus a fee.
• Where no rate exists, cost is built from the fixed labour rate plus proven material cost (net of discounts, rebates and recoverable taxes) plus an agreed percentage fee.
• Consumables, protective clothing, transport, off-loading, storage and telephones are for the provider's cost and must be built into the rates.

Payment

• Payment is made 30 days from receipt of the provider's signed invoice and credit notes.
• Invoices must be supported by signed service completion notes and, for labour, evidence that the activity schedule was executed against the approved plan.
• Supporting documents (supplier invoices or priced delivery notes) are required for materials, consumables, detergents and subcontracted services; payment certificates may be withheld until these are furnished.
• Tax invoices must comply with the VAT Act; a full tax invoice is required above R5,000, an abridged invoice between R50 and R5,000, and a till slip or sales docket for R50 or less.
• Emergency work or overtime requested by the employer, where inspection shows no provider defect, is charged at agreed day-work rates plus travel.

Deductions and risk

• Amount at risk for performance deductions: 5% of the contract value, applied daily against amounts due.
• Skill shortfall on an inspection day: deduction of the rate for the missing skill plus 20% of the monthly invoice, payable the following month.
• Escalation or scheduling non-compliance: 5% of the monthly invoice, payable the following month.
• Remedial work by a third party after breach: all completion costs plus an administration charge of 25% of the third party's price.

Insurance

• Professional indemnity cover with an insurer acceptable to the employer is required, at limits set by the employer.

Statutory registration

• Valid CSD registration and tax compliance are required.
• Registration and good standing with the Compensation Commissioner under the Compensation for Occupational Injuries and Diseases Act, with proof to be produced.
• Compliance with the Occupational Health and Safety Act, including the section 37(2) duty as employer in own right.
• Compliance with all applicable Acts, provincial ordinances, local authority bylaws and regulations, with fees paid and the employer indemnified against non-compliance.

Service standards

• Only SANS or SABS approved materials, consumables and equipment; manufacturer requirements must be met and alternative parts approved by the employer.
• Quality plans must be drafted for the Transnet Property representative as required.
• Statutory minimum wages must be paid to all staff.

Performance consequences

• Statutory or OHS non-compliance: no tolerance, immediate contract termination.
• Environmental contraventions: target of zero, immediate termination for non-compliance.
• Life-threatening safety incidents: target of zero lost-time incidents, immediate termination for non-compliance.
• Three consecutive scheduling non-conformances, or two consecutive skill-base non-conformances, result in termination.
• Site access is subject to security clearance: staff lists, identity documents, photographs and identity discs must be provided, and unidentified staff are refused entry.

Statutory duties

• Full compliance with the Occupational Health and Safety Act, including the section 37(2) duty as an employer in its own right.
• Registration and good standing with the Compensation Commissioner under the Compensation for Occupational Injuries and Diseases Act, with proof produced.
• Compliance with all applicable Acts, ordinances, bylaws and regulations, with required notices given and fees paid; the employer must be indemnified against non-compliance.

Safety performance

• Target of zero lost-time, life-threatening incidents; any non-compliance may lead to immediate termination.
• Target of zero environmental contraventions; any non-compliance may lead to immediate termination.
• Statutory and OHS inspection compliance must be 100%, with no non-compliance tolerated.

Site conduct

• Protective clothing must be supplied at the provider's cost and included in pricing.
• Staff must follow all safety, fire, emergency and security procedures; the employer may bar non-compliant staff and require replacement.
• Identity discs with photograph, full names and employee number must be worn visibly on site.
• Staff lists, identity numbers, addresses and photographs must be furnished within 7 days of the contract date and before any employee enters site.
• Intimidation of staff must be reported to the service manager and addressed with the SAPS, with affected staff replaced if required.

Term and nature

• Term service contract of 60 months, with work ordered as and when required.
• No work outside the scope may be done without an official task order from the service manager; additional work is quoted within 7 days.
• The employer may use its own employees or appoint other contractors for project work, and the provider has no preferential claim to new work.

Performance regime

• Deductions are calculated by multiplying the amount at risk (5% of contract value) by cumulative weighting factors, assessed daily and set off against payments.
• Escalation or scheduling non-compliance: 5% of the monthly invoice; three consecutive non-conformances lead to termination.
• Skill-base non-compliance: deduction of the missing skill rate plus 20% of the monthly invoice; two consecutive non-conformances lead to termination.
• Statutory, OHS, safety and environmental non-compliance: immediate termination.
• Quotations for call-out work are due within 2 business days.

Breach and remedy

• Defective work must be corrected promptly after written notice.
• On unremedied breach the employer may appoint another contractor and recover completion costs plus a 25% administration charge, or cancel the contract and claim damages.

Governance

• Monthly co-ordination/risk reduction meetings; minutes issued within 7 working days.
• Monthly written service reports, with supplementary reports on request.
• All documentation, reports, technical information and intellectual property produced become the employer's property and must be returned on termination.
• Professional indemnity cover must be arranged at limits set by the employer.
• Facilities made available by the employer must be kept clean and reinstated on termination, with electricity costs for the provider's account.

Returnable forms — all must be completed and signed as part of the bid:

• RFX Declaration Form: certifies the bidder has read and agreed to the Transnet Supplier Integrity Pact.
• Breach of Law Form: declares any previous transgressions in the past 5 years.

Disqualification risks:

• Any bidder failing to sign the Integrity Pact or returnable declarations.
• Submitting false or forged documents or misrepresenting facts.
• Failure to disclose subcontracting arrangements.

Evaluation includes compliance with the Integrity Pact. Bidders must:

• Not appear on the Register of Tender Defaulters or National Treasury's List of Restricted Suppliers.
• Declare any previous transgressions (corruption, fraud, theft, extortion, Competition Act contraventions) in the last 5 years.
• Disclose any conflicts of interest in the RFX Declaration Form.
• Not have litigated against Transnet in bad faith.
• Not have withdrawn a bid in bad faith after the closing date, failed to sign a contract, performed unsatisfactorily, offered a bribe, acted fraudulently, or made incorrect statements regarding local content or B-BBEE status.

Sanctions for violations:

• Transnet may cancel the contract, recover all sums paid, encash advance bank guarantees and performance/warranty bonds, and exclude the bidder from future bids.
• If a supplier subcontracted without declaring it, a penalty of up to 10% of the contract value is imposed.

Bidders must comply with the Transnet Supplier Integrity Pact, which is incorporated into the contract. Additional requirements include:

• No subcontracting to restricted companies.
• No bribery, gifts, or corrupt practices; Transnet has a 'Zero Gifts' Policy.
• Uphold the ten principles of the United Nations Global Compact in the fields of Human Rights, Labour, Anti-Corruption, and the Environment.
• Provide a copy of the bidder's code of conduct if requested.

Bidders must uphold the ten principles of the United Nations Global Compact in the fields of Human Rights, Labour, Anti-Corruption, and the Environment. This includes supporting a precautionary approach to environmental challenges, promoting greater environmental responsibility, and encouraging the development and diffusion of environmentally friendly technologies.

The Integrity Pact is governed by South African law. Disputes are to be resolved amicably whenever possible. Litigation in bad faith (vexatious proceedings, perjury, scurrilous allegations, abuse of court process) is prohibited. Transnet may exclude bidders who litigate in bad faith. Bidders must report dishonest, fraudulent, or corrupt behaviour by Transnet employees to a senior Transnet official or the 'Tip-Off Anonymous' hotline at 0800 003 056. The Integrity Pact remains valid for an indefinite period unless cancelled.

The document lists affected buildings and facilities across Northern KZN (Empangeni, Mandini, Meer n See, Golela, Hluhluwe, Mtubatuba, Nsese, Bayview, Richards Bay) that will require pest control and vegetation control services on an as-and-when basis. The list is indicative and subject to change.

Closing date: 25 November 2026 at 12:00 (from tender record). No other dates stated.

No specific returnable forms or submission details are present in the source document. The tender record indicates a Request for Proposal closing on 2026-11-25, but the document furnished here only lists affected sites and does not specify submission method or required documents.

Scope: Provision of pest control and grounds maintenance (vegetation control) on an 'as and when' required basis at Transnet sites in Northern KZN (Empangeni, Richards Bay and surrounding areas).

• The attached list of affected buildings and facilities is for estimation only and is not exhaustive; it may be amended during the contract term.
• The list includes numerous buildings in Empangeni, Mandini, Meer n See, Golela, Hluhluwe, Mtubatuba, Nsese, Bayview (Skoonkai and Greystone), and Richards Bay (2279).
• Typical assets: offices, mess and ablution blocks, workshops, stores, signal cabins, telecoms buildings, and park homes.
• Pest control bait stations are required at all listed depots; the number of bait stations is 'as per depot m2'.
• Services to be provided at all listed sites on an as-and-when required basis.

The document only lists building assets and areas; no health and safety requirements are stated.

The agreement is for the provision of pest control and grounds maintenance (vegetation control) on an 'as and when' required basis in Northern KZN (Empangeni, Richards Bay and surrounding areas) for 60 months.

The Service Provider must perform services as per Work Orders issued under the agreement.

The Master Agreement governs the relationship between Transnet SOC Ltd and the Service Provider.

Closing date: 25 November 2026 at 12:00.

No briefings or site visits are mentioned in this document.

For legal and commercial notices under the contract, all correspondence goes to the Legal Department at Transnet Property, 150 Commissioner Street, Johannesburg, 2000 (fax 011 308 1034).

Returnable documents:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Transnet.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no contact with competing bidders.
• Authority to Sign / Board Resolution: authorises the named signatory to bind the bidder.

Submission method: Not specified in this document (refer to the RFP).

Closing time: 12:00 on 25 November 2026.

Bidders must be registered on the CSD (Central Supplier Database) and hold a valid tax clearance (SARS TCS or tax pin).

Bidders must have a B-BBEE status level as per the latest Codes of Good Practice.

Submission of all required SBD forms and the Authority to Sign is mandatory.

Further evaluation criteria (e.g., 80/20 or 90/10 split, minimum scores) are not stated in this document.

The contract covers the provision of pest control and grounds maintenance (vegetation control) on an 'as and when' required basis in Northern KZN (Empangeni, Richards Bay and surrounding areas) for 60 months.

Services are triggered by Work Orders issued by Transnet, each defining the detailed scope, timeframes, deliverables and fees.

The Service Provider must comply with railway safety requirements and regulations under the National Railway Safety Regulator Act, where applicable.

If services do not conform to Transnet standards, Transnet may raise a Non-Conformance Report (NCR) against the Service Provider, who must investigate and remedy the non-conformance within a stipulated time frame.

Failure to fully comply with an NCR exposes the Service Provider to further conditions imposed by Transnet.

Fees are as detailed in the Schedule of Requirements or Work Orders.

Penalties for SLA non-compliance are set out in the KPI penalty annexure, payable the following month.

Subcontracting and job-creation non-compliance penalties are calculated as described (see financial requirements).

Non-compliance penalties are exclusive of VAT, with VAT for the Service Provider's account.

Fees are paid per the Work Order / Schedule of Requirements.

Penalties for non-compliance with the SLA apply at rates set out in the KPI penalty annexure, deducted the following month.

Non-compliance penalties for subcontracting: if the committed subcontracting value is not delivered, a penalty of 100% of the shortfall plus an additional 10% of that shortfall applies (subcontracting is not applicable to this agreement).

Non-compliance penalties for job creation: for every job committed but not delivered, a penalty of 2% of the contract value applies.

Unpaid non-compliance penalties may be set off against future payments.

CSD registration and a valid tax clearance are required.

B-BBEE certificate or sworn affidavit (as applicable) must be maintained for the contract term; failure may lead to termination.

B-BBEE status must be submitted to Transnet's Contract Manager at the beginning of March each year.

If the B-BBEE status changes (drops) or a corporate restructure affects B-BBEE status, full details must be provided to Transnet.

B-BBEE underlying data must be provided within 30 calendar days of a written request.

The Service Provider must comply with all applicable labour legislation, including the Occupational Health and Safety Act, and must have an environmental management policy.

Keep records of all transactions for at least 5 years.

All renewable certifications (including B-BBEE) must remain valid for the contract term.

The Service Provider must comply with all labour legislation, including the Occupational Health and Safety Act.

Personnel must comply with Transnet security, health and safety requirements at Transnet premises.

Services must comply with railway safety requirements and regulations under the National Railway Safety Regulator Act, where applicable.

Transnet may refuse access to or remove personnel it deems undesirable or a security threat.

The Service Provider must comply with applicable environmental legislation and regulations, demonstrate sound environmental performance, and maintain an environmental management policy covering procurement, production, packaging, delivery, and disposal.

In the bid, the Service Provider must have provided an understanding of its position on waste disposal, recycling and energy conservation.

Term: 60 months from commencement date, unless terminated earlier or extended at Transnet's option.

Either party may cancel without cause on 7 calendar days' written notice.

Disputes: negotiation within 7 business days, then referral to AFSA (Arbitration Foundation of South Africa) with proceedings held in Johannesburg.

The dispute resolution clause remains effective even after termination.

Notices for legal and commercial purposes go to Transnet Property, Legal Department, 150 Commissioner Street, Johannesburg, 2000, fax 011 308 1034.

Time is of the essence for service delivery; deadlines may be extended only if delays are caused by Transnet.

The agreement may be terminated if the maximum contract value is depleted before expiry.

Changes in the Service Provider's B-BBEE status may trigger termination under clause 23.