Pest control and grounds maintenance (vegetation control) – northern KZN (vryheid, vryheid east & ulundi) – 60-Month term contract

Scope

• Pest control and grounds maintenance (vegetation control) at Transnet sites in northern KwaZulu-Natal, rendered on an as-and-when required basis over a 60-month term.
• Three depots are covered, together with surrounding areas: Vryheid, Vryheid East and Ulundi.

Site schedule

• The affected-sites list is supplied for estimation purposes only. It is neither exhaustive nor definitive and may be amended during the contract term to accommodate operational requirements.
• Vryheid: 28 listed buildings and facilities, from a 12 m x 6 m park home (72 m²) to the 1 744 m² workshop. The mix includes offices, a drawing office, mess and ablution blocks, toilets, a welding depot, a signal cabin, police station security buildings and the Mark Street premises (993.96 m²).
• Vryheid East: 26 listed buildings and facilities, from a 22.7 m² test room to the 1 483.79 m² CTC. The mix includes workshops (1 351.9 m²), training and mess/ablution facilities, stores, control rooms, a hazmat communication building (692 m²) and an 8 m x 6 m park home (48 m²).
• Ulundi: 4 listed buildings and facilities — offices and toilets (473.9 m² and 257.6 m²), a garage and offices (78.6 m²) and a mess and ablution block (105.8 m²).
• Several Vryheid buildings on Transtel Erf 704 are recorded as asbestos structures.

Baiting

• Bait station quantities are not fixed per building; the number of bait stations for each of the Vryheid East, Vryheid and Ulundi depots is determined by that depot's square metreage.

25 PRICE AND DELIVERY BASIS FOR GOODS - see pricing_schedule section.

• No specific dates (closing, briefing, site visit) are stated in the available document. The closing date for this tender is 26 November 2026 at 12:00. Refer to the RFX for any briefing or site visit details.

• No contact details are provided in the available document. Refer to the RFX for the contact person and submission address.

• Bids must be submitted in a sealed envelope with the bid number and subject marked on the front, and the return address on the reverse.
• All bid forms must be completed in their entirety, legibly, in non-erasable ink; original forms must be used.
• Additional information may be submitted on company letterhead, cross-referenced to the RFX, only where the allocated space is insufficient.
• Prices must be quoted in ZAR; prices subject to confirmation will not be considered.
• Alterations to prices must be made by deleting incorrect figures and inserting correct ones, and must be initialled by the signatory.
• Bids must remain valid for the validity period stated in the RFX; extensions may be requested.
• Returnable documents: All mandatory returnable schedules and documents listed in the RFX must be submitted. Omission of mandatory documents results in disqualification; omission of other schedules may result in disqualification.
• After the closing date, bidders may only communicate with the Chairperson of the Bid Preparation and Evaluation Committee; unauthorised communication may disqualify the bid.
• If submitting as a representative/agent for a foreign principal, written proof of authorisation and a Power of Attorney must be provided; non-submission disqualifies the bid.

• Preference point system and scoring split are not stated in the available document; refer to the RFX for evaluation methodology.
• Mandatory compliance requirements apply: all returnable documents must be submitted; failure to submit mandatory documents disqualifies the bid.
• Bids must be priced in ZAR and not subject to confirmation.
• Bids must comply with all compulsory site visit or briefing session requirements; failure to attend a compulsory briefing disqualifies the bid.
• Bidders must not appear on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers; awards may be withdrawn if this is discovered.
• Clarifications before the closing date must be directed to the contact person in the RFX.

• Scope: The tender is for the provision of pest control and grounds maintenance (vegetation control) on an 'as and when required' basis in Northern KZN Vryheid (Vryheid, Vryheid East & Ulundi) and surrounding areas for a period of 60 months.
• The goods offered must be new (not second-hand or reconditioned) unless otherwise stated.
• Bids must be submitted strictly in accordance with the drawings and specifications supplied by Transnet.
• Emergency demands: Transnet may require supplies at short notice; the service provider gets first right of refusal, but Transnet may source elsewhere if the provider cannot meet critical delivery.

• Prices must be quoted in the Price Schedule of the Bid Documents.
• For local supplies (goods manufactured, produced or assembled in South Africa, or imported supplies held in South Africa), quote on a Delivered RSA named destination basis.
• For imported supplies, quote on a Delivered Duty Paid basis to the end destination in South Africa, unless otherwise specified.
• Prices quoted must be inclusive of VAT for local supplies, shown separately on the tax invoice.
• Prices subject to confirmation will not be considered.
• The lead time for delivery must include all non-working days, holidays, and periods for stocktaking or repairs.
• Bidders offering conditional discounts must note that the discount period is calculated from the date Transnet receives the month-end statement with a correct tax invoice.

• Bid security is not stated in the available document; the amount, if any, will be stipulated in the Bid Documents.
• If required, the successful bidder must provide a Deed of Suretyship from an approved bank, building society, insurance or guarantee corporation in South Africa.
• The Deed of Suretyship must be completed and returned within 30 calendar days from the date of the letter of acceptance; failure may result in contract cancellation.
• No payment will be made until the Deed of Suretyship is delivered.
• Advance payments, if applicable, require a guarantee.
• Prices for local supplies must be on a Delivered RSA named destination basis; imported supplies on a Delivered Duty Paid basis.
• The contract does not bind Transnet to a definitive quantity; quantities ordered may vary and Transnet will not accept liability for material specially ordered to meet contract requirements.

• All bidders must submit all mandatory returnable documents listed in the RFX; omission leads to disqualification.
• Bidders must not be listed on the National Treasury Register of Tender Defaulters or List of Restricted Suppliers.
• Bidders must quote prices in ZAR and not subject to confirmation.
• Bidders must complete bid forms legibly in non-erasable ink.
• Bidders must provide proof of authorisation if submitting as a representative or agent, and a Power of Attorney if acting for a foreign principal.
• B-BBEE, CSD registration, and tax clearance requirements are not stated in the available document; refer to the RFX.

• The contract is governed by South African law; bidders must specify a domicilium citandi et executandi in South Africa for legal service of documents.
• Bidders may propose amendments to unacceptable conditions in writing on company letterhead; Transnet's Legal Counsel reviews and may require withdrawal of unacceptable deviations, failing which the bid is disqualified.
• A bidder who fails to enter into a contract, accept an order, furnish security, or comply with conditions after acceptance may be liable for additional costs incurred by Transnet.
• Transnet is not bound to purchase a definitive quantity under the contract; orders are placed as needed. Estimated planned quantities are provided in the Bid Documents.
• Emergency supplies may be required at short notice; the service provider has first right of refusal, but Transnet can source elsewhere if critical delivery cannot be met.
• Successful bidders may be required to submit progress reports.
• Payment: Bidders must tender strictly in accordance with the standard payment terms; alternative payment proposals may be considered but must be submitted in addition to the compliant bid. Conditional discounts are calculated from the date Transnet receives a correct month-end statement with the tax invoice.

• During the evaluation period, bidders may only communicate with the Chairperson of the Bid Preparation and Evaluation Committee; unauthorised communication may disqualify the bid.
• Items not tendered for must be deleted; alterations to prices must be initialled.
• Bids must comply with all drawings and specifications supplied; deviations may disqualify.

This annexure is a Non-Disclosure Agreement. It governs the exchange of confidential information between Transnet and the bidder. The document does not contain a description of the pest control and grounds maintenance services themselves.

Transnet SOC Ltd

Registered office: 49th Floor, Carlton Centre, 150 Commissioner Street, Johannesburg 2001

No named contact persons, emails, or phone numbers are provided in the document.

Bidders must sign and return the Transnet Non-Disclosure Agreement with the bid response. No other returnable forms are identified in the provided document.

No evaluation criteria (scoring, preference points, or stages) are stated in the provided document. The only requirement is that the NDA is signed and returned.

The document is limited to a Non-Disclosure Agreement. No technical scope, deliverables, quantities, or locations are described in this annexure.

No pre-qualification criteria such as CSD registration, B-BBEE level, or CIDB grading are stated in the provided document.

Confidentiality obligations:

• All confidential information received must be kept secret and used only for the purpose of the bid or subsequent contract performance.
• Disclosure to agents is permitted only on a need-to-know basis; the bidder remains liable for any breach by its agents.
• Confidential information may be disclosed only if required by law or a regulatory authority, with prompt notice to Transnet.
• The bidder must notify Transnet immediately of any unauthorised use or disclosure and take steps to remedy it.

Record-keeping and return of information:

• The bidder must store all information securely and keep a written record of information received and copies made.
• Within 7 days of a written demand from Transnet, the bidder must return all written confidential information, expunge or destroy it from all devices, and provide a director-signed certificate of compliance.

Announcements and marketing:

• No announcement or disclosure of the bidder's interest in the bid may be made without Transnet's prior written consent.
• Neither party may use the other's name or information for publicity or marketing without prior written consent.

Duration and survival:

• The confidentiality obligations survive the end of negotiations and continue for 5 years thereafter.

Principal status:

• Each party acts as principal, not as nominee, agent, or broker, and bears its own costs.

Remedies:

• Nothing in the agreement limits the disclosing party's right to seek legal remedies, including specific performance or damages.

Privacy and data protection:

• The bidder must comply with South African privacy law (Section 14 of the Bill of Rights) and ensure appropriate technical and organisational measures against unauthorised or unlawful processing of data.

General:

• The agreement may not be assigned without prior written consent, except Transnet may assign to any member of the Transnet Group.
• No waiver of rights by delay or partial exercise.
• Provisions are severable if any is held invalid.
• The agreement may only be modified by a written agreement signed by authorised persons.
• No partnership, joint venture, or agency is created.
• The agreement is governed by South African law; parties submit to the exclusive jurisdiction of South African courts.

The tender is for the provision of vegetation and pest control services (as and when required) in the Northern KwaZulu-Natal region, specifically Vryheid, Vryheid East, and Ulundi, for a period of 60 months.

Returnable documents:

• Completed and signed technical questionnaire (Annexure A) with all requested CVs, reference letters, health and safety plan, and method statement.
• The bid must be submitted via the official submission channel; see the tender documentation for the delivery address and method.

Disqualification risks:

• Failure to submit a health and safety plan or submitting one that does not refer to vegetation and pest control services.
• Missing CVs or evidence of experience.
• Any required document left unsigned or omitted.

Pre-qualification quality scoring (100 points total), minimum qualifying score: 80/100.

Scoring breakdown:

• Operations Manager CV and experience: up to 15 points (see experience_qualifications for detail).
• Vegetation Control Supervisor CV and experience: up to 7.5 points.
• Pest Control Supervisor CV and experience: up to 7.5 points.
• Health and Safety Plan (15 key elements): up to 15 points (scored by number of elements covered).
• Company previous experience – vegetation control: up to 20 points (based on number of reference letters).
• Company previous experience – pest control: up to 10 points (based on number of reference letters).
• Method statement (7 key elements): up to 25 points (scored by number of elements covered).

Note: This is a pre-qualification stage; bidders must score at least 80 to proceed.

Scope:

• Provision of vegetation and pest control services on an "as and when" required basis in Northern KwaZulu-Natal (Vryheid, Vryheid East, Ulundi) and surrounding areas.
• Contract period: 60 months.

Key responsibilities implied by experience criteria and method statement:

• Manage and perform commercial/industrial (non-domestic) vegetation control.
• Supervise vegetation control and pest control operations.
• Minimum area of responsibility for vegetation control: 200 000 m².
• Minimum area of responsibility for pest control: 20 000 m².

A method statement for vegetation and pest control must be submitted, covering these 7 key elements:

1. Health and safety (including PPE)
2. Maintenance approach
3. Quality control
4. Quality assurance
5. Applicable standards and regulations
6. Compliance with maintenance schedules
7. Compliance with key performance indicators

Scoring: not submitted = 0; 1 element = 0; 2 elements = 15; 3–4 elements = 15; 5–6 elements = 20; 7 or more = 25. (Space minimum 200 000 m²)

Key personnel CVs:

• Operations Manager: CV must clearly state area of responsibility (minimum 200 000 m²). Experience scoring (vegetation control):

• No CV or no experience: 0

• 0–1 yr: 5

• 1–3 yrs: 7

• 3–6 yrs: 10

• 6–10 yrs: 12

• 10 yrs: 15

• Vegetation Control Supervisor: CV must state area of responsibility (minimum 200 000 m²). Experience scoring:

• No CV or no experience: 0

• 0–1 yr: 2.5

• 1–3 yrs: 3.5

• 3–6 yrs: 5

• 6–10 yrs: 6

• 10 yrs: 7.5

• Pest Control Supervisor: CV must state area of responsibility (minimum 20 000 m²). Experience scoring (with certificate):

• No CV or no experience: 0

• 0–1 yr: 2.5

• 1–3 yrs: 3.5

• 3–6 yrs: 5

• 6–10 yrs: 6

• 10 yrs: 7.5

Company previous experience:

• Vegetation control: evidence via reference letters (or purchase order, letter of award, or signed contract) on company letterhead, signed and dated, with contract start/end dates and referee contact details. Minimum area 200 000 m². Scoring:

• No evidence: 0

• 1–2 references: 5

• 3 references: 8

• 4 references: 10

• 5 references: 15

• 6 or more: 20

• Pest control: same evidence requirements, minimum area 20 000 m². Scoring:

• No evidence: 0

• 1–2 references: 2

• 3 references: 4

• 4 references: 6

• 5 references: 8

• 6 or more: 10

The method statement must address quality control and quality assurance as part of the service delivery approach. See method statement scoring under evaluation criteria.

No specific CSD, tax, B-BBEE, or CIDB requirements are stated in the provided document.

Mandatory technical submissions:

• Operations Manager CV demonstrating vegetation control experience.
• Vegetation Control Supervisor CV demonstrating experience.
• Pest Control Supervisor CV demonstrating experience (with relevant certificate).
• Company reference letters (or purchase orders, letters of award, or signed contracts) on company letterhead, signed and dated, showing start/end dates and referee contact details.
• Health and Safety Plan covering 15 key elements (including policy, hazard identification, legal requirements, objectives, resources, competence, communication, operational control, emergency preparedness, management of change, subcontractor alignment, incident reporting, non-conformance, performance assessment, measuring and monitoring).
• Method statement covering 7 key elements (health and safety including PPE, maintenance approach, quality control, quality assurance, applicable standards and regulations, compliance with maintenance schedules, compliance with key performance indicators).

A Health and Safety Plan specific to vegetation and pest control must be submitted. It must cover the 15 listed key elements (policy, hazard identification, legal requirements, objectives, resources, responsibilities, competence, training, communication, operational control, emergency preparedness, management of change, subcontractor alignment, incident reporting, non-conformance, performance assessment, monitoring). Scoring is based on how many of the 15 elements are addressed:

• 1–3 elements: 5 points
• 4–6 elements: 7 points
• 7–9 elements: up to 15 points (partially scored)
• 10–12 elements: 15 points
• 13–15 elements: 15 points

Submitting no plan or a plan not referring to vegetation/pest control results in 0 points and disqualification.

Pre-qualification quality scoring with a maximum of 100 points and a minimum qualifying score of 80. Bidders must achieve at least 80 to be considered further.

Pest control and grounds maintenance (vegetation control) provided on an as-and-when-required basis across northern KwaZulu-Natal — Vryheid, Vryheid East, Ulundi and surrounding areas — over a 60-month period.

Submission channel

• Pricing Schedule must be completed and submitted on the Transnet Digital Procurement System (TDPS).

Mandatory documents (bid is non-compliant without them)

• Fully completed Pricing Schedule on TDPS, including the percentage escalation for Year 2 and Year 3.
• Valid Letter of Good Standing from the Department of Employment and Labour (COIDA).
• Certified proof of registration as a Pest Control Operator with the Department of Agriculture.
• Proof of public liability insurance cover of at least R2 000 000,00.

Documents used for scoring

• Proof of compliance with the Specific Goals requirements in Section 9 (valid B-BBEE certificate or sworn affidavit per DTIC guidelines).
• Management details and CVs of key persons.
• Risk assessment specific to the works.
• Company previous experience.
• Method statement.
• Pricing Schedule on TDPS.
• Specific Goals Point Claim Form.

Essential returnable documents and schedules

• Joint venture agreement, or written confirmation of intention to enter into one, where a JV is proposed.
• Latest financial statements signed by the accounting officer, or latest audited financial statements, plus the two preceding years.
• SBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• Section 5: Proposal Form and List of Returnable Documents.
• Section 6: Certificate of Acquaintance with the RFP, Terms and Conditions and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 10: Certificate of attendance at the non-compulsory RFP briefing.
• Annexure A: Technical Submission / Questionnaire.
• Annexure B: Scope of Work.
• Annexure C: Master Agreement.
• Annexure D: Transnet General Bid Conditions.
• Annexure E: Transnet Supplier Integrity Pact.
• Annexure F: Non-Disclosure Agreement.
• Annexure G: Schedule of Requirements.
• Annexure H: Bidders Final Checklist.
• SARS tax PIN confirming tax compliance.
• Proof of registration on the National Treasury Central Supplier Database (CSD).
• Any other supporting documents.

Scoring is based on the documents listed for scoring in the bidder checklist:

• Compliance with the Specific Goals requirements in Section 9, evidenced by a valid B-BBEE certificate or a sworn affidavit per DTIC guidelines, together with the Specific Goals Point Claim Form.
• Management and CVs of key persons.
• Risk assessment specific to the works.
• Company previous experience.
• Method statement.
• Pricing Schedule submitted on TDPS.

No points weighting, preference point system (80/20 or 90/10) or minimum qualifying score is stated in this document.

Scope

• Pest control and grounds maintenance (vegetation control) on an as-and-when-required basis in northern KwaZulu-Natal: Vryheid, Vryheid East, Ulundi and surrounding areas.
• Contract period: 60 months.

Technical submission requirements

• Certified proof of registration as a Pest Control Operator with the Department of Agriculture.
• Risk assessment specific to the works.
• Method statement.
• Management details and CVs of key persons.
• Company previous experience.
• Completed Annexure A (Technical Submission / Questionnaire) and Annexure B (Scope of Work).

A method statement must be submitted and is one of the documents used for scoring.

The Pricing Schedule is completed and submitted on the Transnet Digital Procurement System (TDPS) and must state the percentage escalation applied in Year 2 and Year 3.

Pricing

• Pricing Schedule must be completed on the TDPS system.
• Percentage escalation must be stated for Year 2 and Year 3.

Insurance

• Public liability insurance cover of at least R2 000 000,00, with proof submitted.

Financial statements

• Latest financial statements signed by the accounting officer, or latest audited financial statements, plus the two previous years.

Registration and statutory

• Registration on the National Treasury Central Supplier Database (CSD), with proof.
• SARS tax compliance confirmed by submission of a tax PIN.
• Valid COIDA Letter of Good Standing from the Department of Employment and Labour.
• Certified proof of registration as a Pest Control Operator with the Department of Agriculture.
• Public liability insurance of at least R2 000 000,00.

B-BBEE and specific goals

• Valid B-BBEE certificate or sworn affidavit per DTIC guidelines to claim points under the Specific Goals in Section 9.
• Specific Goals Point Claim Form completed.

Joint ventures

• Joint venture agreement, or written confirmation of the intention to enter into one.

Returnable forms

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• Section 5 Proposal Form and List of Returnable Documents.
• Section 6 Certificate of Acquaintance with the RFP, Terms and Conditions and Applicable Documents.
• Section 7 RFP Declaration and Breach of Law Form.
• Section 10 Certificate of attendance at the non-compulsory RFP briefing.
• Annexure E Transnet Supplier Integrity Pact and Annexure F Non-Disclosure Agreement, signed as undertakings of bid integrity and confidentiality.

A risk assessment specific to the works must be submitted and is one of the documents used for scoring.

Specific Goals points are claimed under Section 9 of the RFP using the Specific Goals Point Claim Form, supported by a valid B-BBEE certificate or a sworn affidavit prepared per DTIC guidelines.

Transnet SOC Ltd (registration 1990/000900/30), through Transnet Property, appoints a service provider to deliver pest control and grounds maintenance (vegetation control) in Northern KZN Vryheid and surrounding areas for 60 months, on an as-and-when required basis.

• Services are ordered through Purchase Orders and Work Orders issued under Schedule 1 (Schedule of Requirements).
• Each properly executed Purchase Order forms an inseparable part of the agreement.
• The agreement, its schedules, the technical specifications, special conditions, general tender conditions and the bidder's accepted bid documents together govern the services.
• Business day means Monday to Friday, 07:30 to 16:00, excluding South African public holidays.

Transnet notices address

• Transnet SOC Ltd
• 150 Commissioner Street
• Johannesburg, 2000
• Republic of South Africa

Scope

• Pest control and grounds maintenance (vegetation control) in Northern KZN Vryheid — Vryheid, Vryheid East and Ulundi — and surrounding areas.
• Delivered on an "as and when" required basis, not against a fixed volume.
• Contract period: 60 months.
• Work is called off through Purchase Orders and Work Orders issued under Schedule 1 (Schedule of Requirements); each executed Purchase Order forms an inseparable part of the agreement.
• Services must meet the specifications in Schedule 1 and the Service Level Agreement, including its KPIs and performance standards.
• Time is of the essence; schedule deadlines apply and are extended only where a Transnet act or omission causes the delay.
• Either party may propose written amendments to the Schedule of Requirements or Work Orders; the other party responds within 14 business days.
• Where the Schedule of Requirements conflicts with the master agreement, the master agreement prevails unless specifically amended in writing.

Personnel

• Service provider personnel remain its own employees, agents or subcontractors; no employment relationship arises with Transnet.
• All personnel must be entitled to work in South Africa.
• Personnel must comply with Transnet's security, conduct, policy and health and safety requirements on site.
• Transnet may refuse admission to, or remove, any person it reasonably regards as undesirable or a confidentiality or security risk.
• Continuity of personnel must be maintained; replacements must be of equivalent calibre and experience and approved by Transnet before starting work.

Contract management

• A contract risk register must be prepared and maintained, starting with a joint meeting within two weeks of contract signature.
• Progress meetings are held monthly unless otherwise agreed in writing; minutes are signed off by both parties.
• Full transaction records must be kept for at least five years.

• A contract risk register must be prepared and maintained, beginning with a joint meeting within two weeks of contract signature; it records the risks and the actions to avoid or reduce them.
• Progress meetings are held monthly unless otherwise agreed in writing.
• Meetings cover late deliverables against milestones, actual costs against payment plans, performance concerns, unmet contract requirements, the status of corrective actions and risk management.
• Minutes are kept and signed off by both parties throughout the contract.
• Performance is measured against the Service Level Agreement, including its KPIs and performance standards; KPI-linked penalties apply to late delivery.

Pricing

• Prices are stated in ZAR, both inclusive and exclusive of VAT; VAT is payable at the applicable rate.
• Fees are those set out in the relevant Schedule or Work Order.
• Materials are not invoiced unless listed in and accepted under a Work Order, in which case they are charged at cost.

Penalties

• SLA non-compliance: penalties at the rates in the annexed KPI schedule, payable in the following month, where the delay is not caused by Transnet.
• Subcontracting non-compliance: 100% of the undelivered subcontracting value plus a further 10% of that difference.
• Job creation non-compliance: 2% of the contract value for every job not created.
• Penalties exclude VAT; VAT on penalties is for the service provider's account.
• A Non-compliance Penalty Certificate is issued by the Supplier Development Manager 90 business days before contract expiry and is prima facie proof of the amounts stated.
• Penalties are payable within 10 business days of a valid Transnet tax invoice; unpaid amounts are set off against the service provider's account in the following month.

Payment

• Transnet may withhold payment while it investigates suspected irregular expenditure in the contract.

B-bbee

• B-BBEE status details and proof must be submitted to Transnet's Contract Manager at the beginning of March each year for the duration of the agreement.
• Any drop in B-BBEE status, or a restructure or change of control that could reduce it, must be reported to Transnet with full details.
• Underlying B-BBEE data relied on by the verification agency or auditor must be supplied within 30 calendar days of a written request; failure is a default.
• Renewable certifications, including the B-BBEE verification certificate, must remain valid for the whole term; failure to renew entitles Transnet to terminate immediately.

Tax and statutory

• Tax clearance compliance must be maintained for the duration of the agreement.
• Compliance with the Occupational Health and Safety Act and South African labour legislation is required.
• Services must comply with the National Railway Safety Regulator Act and the railway safety requirements in Schedule 1.
• The Transnet Supplier Integrity Pact must be observed.

Subcontracting

• Subcontracting is not applicable to this agreement.
• If used, no more than 25% of contract value may go to an enterprise with a lower B-BBEE status than the service provider, unless it is an EME with the capability to perform.
• Undeclared subcontracting may attract a penalty of up to 10% of contract value.

• The service provider must comply with the Occupational Health and Safety Act and related South African labour legislation.
• Personnel must follow all Transnet security regulations, policy standards, codes of practice and health and safety requirements at Transnet or third-party premises.
• Services must comply with the National Railway Safety Regulator Act and the railway safety requirements and regulations in Schedule 1.
• Subcontractors may only be engaged after review of their ability to meet the specified railway safety requirements.
• Transnet may review safety-related activities, including coordination across the service provider's organisation, during the term.
• Transnet may refuse admission to, or remove, personnel who pose a security, confidentiality or conduct risk.

• The service provider must comply with all applicable environmental legislation and regulations and demonstrate sound environmental performance.
• An environmental management policy is required, covering procurement, production, packaging, delivery, use and final disposal of its products and services in an environmentally appropriate way.
• The bid must set out the bidder's position on waste disposal, recycling and energy conservation (green economy / carbon footprint).

Term

• Duration: 60 months from the commencement date to the expiry date.
• Transnet may extend for a further period to be agreed.
• The agreement ends early if the allocated maximum contract value is depleted.
• Either party may cancel without cause on 7 calendar days' written notice; Purchase Orders already placed remain valid.

Breach and termination

• Breach is dealt with under the breach and termination clause; failure to provide requested B-BBEE data, or a drop in B-BBEE status, is a default.
• Cessions and assignments follow National Treasury Instruction Note /2023.

Dispute resolution

• Disputes must first be negotiated within 7 business days of arising.
• Unresolved disputes go to arbitration under AFSA rules, held in Johannesburg; the clause survives termination.
• Either party may seek urgent court relief where grounds for urgency exist.

Other terms

• Force majeure, confidentiality, protection of personal information, intellectual property, limitation of liability, non-waiver, partial invalidity and the database of restricted suppliers are all regulated by the agreement.
• Notices are served at the addresses each party selects; either party may change its address by written notice.
• The agreement is the whole agreement between the parties; amendments follow the change control procedure.

The contract is for provision of vegetation and pest control services on an as-and-when-required basis in Vryheid, Vryheid East, and Ulundi (northern KZN) and surrounding areas, for a period of 60 months.

• Closing date: 26 November 2026 at 12:00 (noon).
• Normal working hours for service delivery: 07h30 to 17h00, Monday to Friday, excluding public holidays.

No specific contact person, email, or telephone is listed in the provided document. Refer to the full tender pack for SCM and technical enquiry contacts. Submission address is not stated in the provided document.

Returnable documents: complete and sign SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past SCM Practices), SBD 9 (Independent Bid Determination), and any other forms specified in the full tender pack. A false declaration on SBD 4 or SBD 9 disqualifies the bid. Submit with the bid: proof of CSD registration, a valid tax clearance certificate, and proof of registration and good standing with the Compensation Commissioner. Ensure all forms are signed and submitted before the closing time.

Evaluation is based on the 80/20 or 90/10 preference point system as per the PPPFA, with 80 or 90 points for price and 20 or 10 for B-BBEE status. A minimum qualifying score may apply; confirm from the full tender document. Bidders must meet mandatory compliance requirements (CSD, tax, OHS) or be disqualified. Contract award also considers capacity to deliver as-and-when services for 60 months.

Scope: provision of vegetation and pest control services on an as-and-when-required basis at Transnet Property sites in Vryheid, Vryheid East, and Ulundi (northern KZN) and surrounding areas.

• Contract period: 60 months.
• Vegetation work includes: grass cutting, weed control, tree felling, site clearance, branch trimming, rubble removal, skip hiring, weed spraying/herbicide, poisoning, bush clearing, tree trimming, cutting/pruning fallen trees, plant-care (trimming, weeding, watering, soil turning), lawn-care (edging, fertilisation, seeding), shrub removal, cleaning driveways/parkings/roads, landscape gardening.
• Pest control work includes: fumigation, snake repellent/removal, bee removal, supply and servicing of bee traps, electronic fly traps, control of indoor and outdoor rodents, insects, arachnids, stinging insects, birds, bats, moles, ants, small mammals, reptiles, and incidental invaders (e.g., winged termites).
• Use only SANS or SABS approved materials and equipment.
• Submit specifications and Material Safety Data Sheets (MSDS) for all consumables within 2 weeks after letter of award.
• A competent person must be appointed as site supervisor; qualified staff must be available.
• Comply with all security and site regulations; employees must wear identifiable uniforms and identity discs.
• Provide reports: monthly written report on services, incident reports (flash notice within same shift, detailed report within 48 hours).
• Beneficiary of employer's site facilities: maintain and reinstate to original condition.
• No overtime without prior authorisation.

Key personnel requirements:

• Appoint a competent person in charge on site.
• Ensure sufficient suitably qualified and experienced personnel.
• Qualified supervision for all service execution.
• Staff must be able to communicate in English, be physically fit, and presentable.
• Uniforms/overalls required, approved by the employer, for identification.

Quality requirements:

• All work must meet prevailing industry standards.
• Submit quality plans as required.
• Use SANS/SABS approved materials and equipment.
• The employer has the right to witness/verify performance and conduct independent inspections.
• If work is unsatisfactory, bidder must correct at own cost; follow-up inspection costs borne by bidder.
• Maintain inventory of consumables and equipment for inspection.

Pricing details:

• Submit a price list / labour rates schedule (as per full tender).
• Chargeable items: replacement components/repairs not covered under contract.
• Equipment and materials not covered: charged at nett cost plus an agreed percentage fee.
• For additional work not priced, provide quotation within 7 days; if not priced, cost based on fixed labour price plus material content plus agreed percentage fee.
• Bidder is responsible for all materials, consumables, and equipment at own cost, included in pricing.

Pricing: submit a completed price list / labour rates schedule (refer to pricing schedule in full tender). Invoicing: each invoice must show each site worked, square metres serviced, rate per square metre, and total price per site. Attach supporting documents (service completion notes, material used, checklists).

• Payment terms: payment 30 days from receipt of signed invoice and credit notes.
• Tax invoice requirements per VAT Act: full tax invoice for transactions over R5,000; abridged for R50–R5,000; till slip or sales docket for R50 or less.
• Performance penalties: 5% of monthly invoice deducted for non-compliance with PM schedule; 3 consecutive non-conformances may lead to termination.
• Additional work beyond scope: must be quoted and approved; quotations due within 7 days.
• Cost of all materials, consumables, and equipment is for the bidder's account and included in pricing.
• Professional indemnity cover required (limits set by the employer).

Mandatory registrations and compliance:

• CSD (Central Supplier Database) registration.
• Valid tax clearance certificate.
• Compliance with Occupational Health and Safety Act (Act No. 85 of 1993) and Compensation for Occupational Injuries and Diseases Act (COIDA).
• Proof of registration and good standing with the Compensation Commissioner.
• Compliance with all applicable laws, bylaws, and regulations.
• Employees must be paid at least statutory minimum wages.
• B-BBEE: complete SBD 6.1 to claim preference points; submit a valid B-BBEE certificate or sworn affidavit as applicable.
• No specific CIDB grading is mentioned in the provided document.

Health and safety obligations:

• Comply with OHS Act and COIDA; furnish proof of registration with Compensation Commissioner.
• Comply with all relevant legislation, bylaws, and regulations.
• Provide protective clothing at own cost.
• Maintain safety standards to avoid life-threatening incidents; zero tolerance for non-compliance, immediate termination possible.
• Report all incidents promptly; flash report within same shift, detailed report within 48 hours.
• Ensure employees are physically fit and follow safety, fire, emergency, and security procedures.

Contract terms include:

• Term: 60 months from award.
• Services on as-and-when basis.
• The employer may issue task orders (official order numbers) for work; no work without a task order.
• The employer reserves the right to execute work with own employees or other contractors.
• Correction of defects: if work is defective, bidder must remedy within reasonable time; if not, the employer may appoint another contractor and recover costs plus 25% administration fee, or cancel the contract and claim damages.
• Termination for non-performance: 3 consecutive non-conformances (PM schedule) or any statutory non-compliance may lead to termination.
• Intimidation of staff: bidder must act with SAPS; may be required to replace employees.
• Confidentiality and documentation: all documentation and information becomes the property of Transnet; professional indemnity insurance required.
• Site access and security: comply with Transnet security measures, identity badges, and list of employees.
• Working hours: normal working hours 07h30–17h00; overtime only with prior authorisation and charged at agreed day work rates.

Additional evaluation criteria: compliance with health and safety legislation (OHS Act, COIDA) is mandatory; non-compliance may lead to immediate termination of contract. The employer may evaluate capability to deliver as-and-when services, including availability of qualified supervision and staff.

The procurement is for pest control and grounds maintenance (vegetation control) services to be provided on an 'as and when' required basis in northern KwaZulu-Natal, specifically in Vryheid (including Vryheid East) and Ulundi and surrounding areas, over a period of 60 months.

All bidders must read the Transnet Supplier Integrity Pact and certify in the RFX Declaration Form that they have acquainted themselves with, and agree with, its content. The Integrity Pact forms part of the final contract.

Returnable documents:

• RFX Declaration Form: certifies awareness of and agreement to the Integrity Pact.
• Breach of Law Form: requires declaration of any previous serious law breaches (referenced in the Integrity Pact).

Disqualification risks:

• Failure to sign or comply with the Integrity Pact.
• Appearing on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.
• Any false declaration, misrepresentation, or submission of forged documents.
• Failing to declare subcontracting arrangements.

Bidders must not have committed any serious breach of law (including corruption, fraud, theft, extortion, or Competition Act contraventions) in the last 5 years that could justify exclusion.

Bidders must not have any conflict of interest with Transnet employees or board members; any such relationship must be disclosed.

The bid must be priced independently and without collusion with competitors. Bids suspected of collusion may be referred to the Competition Commission or NPA.

Transnet must receive pest control and grounds maintenance (vegetation control) services on an 'as and when' required basis in northern KwaZulu-Natal (Vryheid, Vryheid East and Ulundi) and surrounding areas for a period of 60 months.

A 'competitor' is defined as any individual or organisation, other than the bidder, who has been requested to submit a bid, could potentially submit a bid based on their qualifications, abilities or experience, or provides the same goods and services and/or is in the same line of business.

Bidders must not engage in anti-competitive practices, negotiations in bad faith, or under-pricing. The aim is to enable Transnet to obtain the desired contract at a reasonable and competitive price in conformity with the defined specifications. Bidders must abstain from bribing or participating in any corrupt practices in order to secure the contract.

Transnet reserves the right to encash any advance bank guarantee, performance bond, or warranty bond furnished by the bidder to recover payments made, along with interest, in cases of violation of the Integrity Pact.

If a supplier subcontracts any portion of the bid without declaring it to Transnet, Transnet must penalise the supplier up to 10% of the value of the contract.

Bidders must not appear on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Bidders must not have any previous transgressions involving corruption, fraud, theft, extortion, or Competition Act contraventions in the last 5 years.

Bidders must uphold the ten principles of the United Nations Global Compact in the fields of Human Rights, Labour, Anti-Corruption and the Environment.

Bidders of foreign origin must disclose the name and address of any agents or representatives in South Africa; South African bidders must disclose the name and address of any foreign principals.

Bidders must have a code of conduct that rejects bribery and other dishonest or unethical conduct, if requested by Transnet.

Bidders must uphold the ten principles of the United Nations Global Compact, which include supporting environmental responsibility, undertaking initiatives to promote greater environmental responsibility, and developing and diffusing environmentally friendly technologies.

The Integrity Pact is governed by South African law and its validity covers all bidding processes, remaining valid indefinitely unless cancelled.

Disputes must be resolved amicably in good faith; litigation in bad faith (including vexatious proceedings, perjury, scurrilous allegations, or abuse of court process) will result in refusal to do business with the bidder.

Sanctions for violation of the Integrity Pact include immediate exclusion from the bidding process, cancellation of contracts, recovery of payments made, encashment of guarantees and bonds, cancellation of all other contracts, and exclusion from future business with Transnet and other organs of state.

Bidders who withdraw a bid in bad faith after the closing date, fail to sign a contract after acceptance, or carry out a contract unsatisfactorily may be restricted from doing business with Transnet and other organs of state for up to 10 years.

A supplier may not subcontract any portion of the contract to a restricted company.

Bidders must report any dishonest or corrupt behaviour by Transnet employees to a senior Transnet official or via the 'Tip-Off Anonymous' hotline on 0800 003 056.

Bidders must not engage in any corrupt practices to secure an advantage in the bidding, evaluation, contracting, or implementation process. Bidders must not pay bribes or offer benefits to Transnet employees involved in the sourcing process. False information affecting bid evaluation, or failure to declare subcontracting arrangements, will adversely affect the bid.

Transnet Property, a division of Transnet SOC Ltd, manages diverse properties in KwaZulu-Natal. This RFP appoints a service provider for vegetation and pest control services across Northern KZN (Vryheid, Vryheid East & Ulundi) and surrounding areas, on an as-and-when required basis, for 60 months. Services aim to keep sites safe, compliant and well-maintained, mitigating risks from vegetation overgrowth and pest infestations.

Closing date: as per the TDPS system closing date, at 14:00 (2:00 PM).

Non-compulsory RFP briefing (virtual, Microsoft Teams): as per the TDPS system advert date, at 10:00 AM. Link: https://teams.microsoft.com/meet/38557802408406?p=HI2YU3RgNFJFtwUhOV

Clarification requests: submit via RFP Clarification Request Form at least three working days before the system closing date.

Enquiries:

• Contact: The Buyer
• Email: [email protected]
• Telephone (for post-closing queries only): +27 11 012 2542

Complaints: email [email protected]

Submission portal: https://esupplierportal.transnet.net/

Submission method: upload all bid documents to the Transnet e-Supplier Submission Portal (https://esupplierportal.transnet.net/) against the selected tender. Max 30 MB per upload; multiple uploads allowed. Pricing must be completed electronically in the portal — no paper pricing schedules accepted. Sign, stamp and date the bottom of each page before uploading. Returnable documents listed in Section 5 must all be returned.

Each bidder must register its own profile and submit through its own profile; bids submitted under another company's profile are disqualified. For a JV, any JV party may submit using its own profile, provided a JV/consortium agreement (or written intention, with % split and responsibilities) is submitted.

Required returnable forms:

• SBD 1 (Invitation to Bid): bidder details and offer signature.
• Section 5 Proposal Form and List of Returnable Documents.
• Section 6 Certificate of Acquaintance with RFP, Master Agreement & applicable documents.
• Section 7 RFP Declaration and Breach of Law Form.
• Section 9 Specific Goals Points Claim Form.
• Section 10 Certificate of Attendance of Non-Compulsory RFP Briefing.
• Section 11 Job-Creation Schedule.
• Pricing Schedule on TDPS (include % escalation for Year 2 and Year 3).
• Technical Submission/Questionnaire (Annexure A).
• Bidders Final Checklist (Annexure H).

No late submissions will be accepted. Submit at least a day before closing to avoid technical issues.

Disqualification risks: missing or unsigned returnable documents, pricing not in portal format, submission via another company's profile, certified copies older than 3 months from closing date, or uncompleted pricing line items.

Evaluation is in four steps.

Step 1 – Administrative and substantive responsiveness (pass/fail): timely submission, all returnable documents completed and signed, priced offer submitted, material compliance with scope, and meeting pre-qualification criteria (COIDA letter, pest control registration, public liability insurance, financial stability).

Step 2 – Technical/functionality threshold: minimum 80 points out of 100. Points allocated as:

• Operations Manager CV and experience (max 15) – vegetation control experience on commercial/industrial contracts; area of responsibility min 200,000 m².
• Vegetation Control Supervisor CV and experience (max 7.5) – min area 200,000 m².
• Pest Control Supervisor CV and experience (max 7.5) – min area 20,000 m².
• Health and Safety Plan (max 15) – covering listed elements such as policy, HIRA, objectives, resources, competence, operational control, emergency preparedness, incident reporting etc.
• Company previous experience: vegetation control (max 20) – reference letters/POs/awards/signed contracts on company letterhead, with start/end dates and referee contacts; 6 or more = 20 points.
• Company previous experience: pest control (max 10) – same evidence; 6 or more = 10 points.
• Method statement for vegetation and pest control (max 25) – covering health and safety, maintenance approach, quality control/assurance, applicable standards, compliance to schedules and KPIs.

Step 3 – Final weighted scoring (100 points total): Price and TCO 90 points, Specific Goals (B-BBEE and other set-asides) 10 points. Weighted scores are added to reach a final total.

A bid must pass Step 1 and meet the Step 2 minimum of 80 to proceed to the final evaluation.

Transnet may split the award among multiple service providers or apply objective criteria (e.g. skills transfer, rotation of suppliers).

Scope: provision of pest control and grounds maintenance (vegetation control) on an 'as and when required' basis for Transnet Property sites in Northern KZN (Vryheid, Vryheid East & Ulundi) and surrounding areas, for 60 months.

Vegetation control services: grass cutting, bush clearing, weed control, tree felling/trimming/pruning, removal of fallen trees, site clearance, rubble removal and disposal, landscaping, lawn care, plant maintenance, cleaning of driveways/parking/access roads, application of herbicides.

Pest control services: fumigation, pest eradication, control of rodents/insects/arachnids, removal and control of snakes/bees/birds/bats/small mammals, installation and servicing of pest control devices (e.g. fly traps, bee traps), management of indoor and outdoor pest populations.

Compliance obligations: full compliance with health, safety, environmental and statutory requirements, using approved materials per SANS/SABS standards, maintaining qualified personnel and equipment, adherence to KPIs with penalties, regular reporting and records, and participation in performance review meetings.

Performance standard: guarantee 95% service level on quality/quantity compliance and on-time delivery; failure constitutes material breach and may lead to cancellation.

The contract is performance-driven with emphasis on service reliability, regulatory compliance (zero tolerance for non-compliance), quality assurance, risk management and incident reporting. The service provider must submit details of its environmental policies (waste disposal, recycling, energy conservation).

Method statement: bidders must submit a method statement for vegetation and pest control services covering at least 7 key elements (health and safety, maintenance approach, quality control, quality assurance, applicable standards, compliance to maintenance schedules, compliance to KPIs). Points allocated based on number of elements covered (max 25 points). Pricing must be completed on the TDPS system pricing schedule, not on paper.

Key personnel and company experience (scored in technical evaluation):

• Operations Manager: CV required; experience managing vegetation control on commercial/industrial contracts, minimum area 200,000 m². Points for years of experience (>10 yrs max).
• Vegetation Control Supervisor: CV required; experience supervising vegetation control on commercial/industrial contracts, minimum area 200,000 m². Points for years of experience (>10 yrs max).
• Pest Control Supervisor: CV required; experience supervising pest control on commercial/industrial contracts, minimum area 20,000 m². Points for years of experience (>10 yrs max).

Company experience: provide reference letters, purchase orders, letters of award, or fully signed contracts on company letterhead, signed and dated, with start/end dates and referee contacts. For vegetation control, 6 or more references = 20 points; for pest control, 6 or more references = 10 points.

Joint ventures are evaluated on a consolidated B-BBEE certificate.

Quality requirements: submit a method statement covering health and safety (including PPE), maintenance approach, quality control, quality assurance, applicable standards and regulations, compliance with maintenance schedules and KPIs. Quality assurance and continuous improvement are emphasised. Materials must comply with SANS/SABS standards.

Pricing schedule: must be completed on the TDPS system (electronic), with % escalation for Year 2 and Year 3. Prices in ZAR inclusive of VAT, delivered basis. Any deviations from the system pricing format may render bid non-responsive. Quantities are estimates only; actual orders are as-and-when. Unconditional discounts considered only at final evaluation. Imported goods must use specified exchange rate. Incomplete pricing schedules lead to disqualification.

Pricing must be submitted electronically on the TDPS system pricing schedule. Prices in South African Rand inclusive of VAT. Prices must be delivered basis to affected areas. Quantities are estimates only — actual orders are 'as and when required'. Bidders must complete all pricing line items; incomplete schedules are non-responsive. Prices must include % escalation for Year 2 and Year 3. Discounts will only be considered at final evaluation if offered unconditionally; imported goods require specified rate of exchange.

Mandatory insurance: proof of valid public liability insurance of at least R2,000,000.00 must be submitted. Bidders may be required to provide audited financial statements for due diligence. The bid price accounts for 90 points in the final weighted score.

CSD registration: mandatory for local suppliers (self-register at https://secure.csd.gov.za/); foreign suppliers with no local entity are exempt. JV/consortium members each require separate CSD numbers.

Tax compliance: valid SARS Tax Compliance Status (TCS PIN or printed certificate) required; if unavailable, a CSD number may be provided. Each party in a JV/consortium must submit separate tax compliance proofs.

COIDA: valid Letter of Good Standing from the Department of Labour.

Pest control registration: valid certified proof of registration as a Pest Control Operator with the Department of Agriculture.

Insurance: valid public liability insurance of minimum R2,000,000.00.

Financial stability: evidence required.

Certified copies must not be older than 3 months from the closing date.

B-BBEE: bidders must submit a B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to claim specific goals points. JVs are evaluated on a consolidated B-BBEE certificate.

Employment Equity Act compliance (including Section 53) is required.

Failure to submit all mandatory documents leads to immediate disqualification.

Health and safety: mandatory to comply with the Occupational Health and Safety Act, 1993. Provide a Health and Safety Plan covering: policy, hazard identification and risk assessment, legal requirements, objectives, resources and responsibilities, competence and training, communication and participation, operational control, emergency preparedness, management of change, subcontractor alignment, incident reporting, non-conformance and action management, performance assessment and auditing, and measuring and monitoring. Plan scored up to 15 points in technical evaluation; no plan or one not specific to vegetation/pest control scores 0.

Environmental: submit details of entity's environmental policies, including waste disposal, recycling, and energy conservation. Use only approved materials and consumables per SANS/SABS standards. Transnet may request ESG information at any stage (not used in evaluation but recorded).

Contract period: 60 months. Services rendered on an 'as and when required' basis. Validity period: 180 business days from closing date; may be extended at Transnet's request, failure to respond excludes bidder. Contract may be terminated if service provider fails to renew required insurance. Minimum 30% subcontracting or job creation required from the winning bidder. Transformation conditions include subcontracting, local capability building, job creation, sustainability (green principles), skills development, and enterprise/supplier development. Security clearance may be required for personnel (CONFIDENTIAL/SECRET/TOP SECRET). Legal review of proposal terms may cause disqualification for material deviations. Transnet reserves right to cancel, split award, or award only part of scope, and to place bidders on restricted database up to 10 years for incorrect information.

Additional evaluation detail: Step 2 minimum threshold 80/100 for technical. Step 3 final weighted scores: Price and TCO 90 points, Specific Goals 10 points, total 100. Bidders must submit Annexure C (Technical Questionnaire? — as per document) to measure technical compliance. Transnet may split award or apply objective criteria (skills transfer, ROI impact, rotation of suppliers).