Youth full basic security training for 56 participants (psira grades e, d and c) – umlalazi municipality, kwazulu-natal

• Compulsory briefing session: 03 November 2026 at 10:00, KV Challenor Street, Eshowe. Attendance is compulsory; a maximum of 15 minutes' lateness is allowed, after which participation is refused.
• Tender document sales open: 27 October 2026.
• Tender document sales close: 02 November 2026. EFT payments must be made by 16:00 that day.
• Closing: 11 November 2026 at 12:00.
• Bid validity period: 90 days from closing.

Technical enquiries

• Name: Zamokwakhe Yimba
• Telephone: +27 35 473 3300 ext 3353
• Mobile: 073 594 0257
• Email: [email protected]

SCM enquiries

• Name: Sanele Duma
• Telephone: +27 35 473 3300 ext 3457
• Email: [email protected]

Supplier database registration

• Supply Chain Management Unit
• Telephone: 035 473 3300 ext 3445

Postal address

uMlalazi Municipality

P O Box 37

Eshowe

3815

Physical and submission address

Municipal Buildings

KV Challenor Street (Industrial Area)

Eshowe

3815

Document collection address

Financial Services Revenue Section

Hutchinson Street

Eshowe

Submission method

• Hand delivery only. Sealed envelope endorsed with the tender number and description, placed in the Tender Box at the Municipal Buildings, KV Challenor Street (Industrial Area), Eshowe.
• Address to the Municipal Manager, uMlalazi Municipality, P O Box 37, Eshowe, 3815.
• Closing time: 12:00 on 11 November 2026. Bids are opened in public.
• Electronic, emailed, faxed, telegraphic, computer-edited or altered bids are not accepted. Late bids are rejected.

Tender document purchase

• Available free of charge on the e-Tenders Portal.
• Printed documents collected from the Financial Services Revenue Section, Hutchinson Street, Eshowe, Monday to Friday 08:30 to 14:30, from 27 October 2026 to 02 November 2026.
• Non-refundable cost: R1000.00. EFT payment must clear by 16:00 on the last purchasing day.
• Banking: First National Bank, account 52191090523, branch 220230, company name as reference. Proof of payment is required to collect the document.

Returnable documents (all must be completed, signed and submitted)

• A: Proof of purchase of the tender document, only where the document was bought from the municipality.
• B: Certificate of attendance at the compulsory briefing session.
• C: Original valid tax clearance certificate, valid on the closing date. Certified copies are not accepted.
• D: Company, CC, trust or partnership registration certificate, certified identity copies of all directors, owners, members and shareholders, plus a Joint Venture Agreement and Power of Attorney where a JV bids.
• E: Proof of Central Supplier Database registration.
• F: Rates and municipal services clearance certificate.
• G: Proof of Workmen's Compensation registration.
• H: Audited annual financial statements, only where the offer exceeds R10 million.
• I: Certified copy of the PSIRA certificate.
• J: Certified copy of the SASSETA or QCTO certificate.
• K: Preference Points Claim Form under the Preferential Procurement Regulations 2022.
• L: Supporting documents for the specific goals points claimed.
• M: Declaration of Interest (SBD 4).
• N: Declaration of Bidder's Past Supply Chain Management Practices (SBD 8).
• O: Certificate of Independent Bid Determination (SBD 9).
• P: MBD 5 declaration for procurement above R10 million, only where applicable.
• Q: Agreement in terms of section 37(2) of the Occupational Health and Safety Act, for contract purposes.
• R: Record of addenda to the tender document.
• S: Certificate of authority to sign documents.
• T: Amendments or qualifications by the tenderer, where applicable.

Disqualification risks

• Any returnable document omitted, unsigned, or any page with a signing space left unsigned.
• No original valid tax clearance certificate.
• No proof of attendance at the compulsory briefing session.
• Bids arriving after 12:00, or submitted electronically or by fax.
• Canvassing of municipal officials.
• Municipal rates and service charges in arrears for more than 3 months, for the bidder or any director, at any municipality.
• Unsatisfactory performance on a previous state contract within the last 5 years after written notice.
• Any attempt to raise the tendered price after submission invalidates the bid.

Evaluation stages, in order

1. Eligibility: PSIRA registration and SASSETA or QCTO registration.
2. Compliance with completion of the tender document and signing requirements.
3. Compulsory returnable documents.
4. Functionality, scored out of 65.
5. Price and preference under the 80/20 system.

Functionality scoring (65 points)

• Bidder's previous experience: 15
• Key personnel: 30
• Methodology: 20

Preference points (20 points, 80/20 system under the Preferential Procurement Regulations 2022)

• B-BBEE Level 1: 10 points; Level 2: 6 points; Level 3 and below: 2 points.
• Enterprise located within uMlalazi Municipality: 4 points; within the district municipality: 2 points; within KwaZulu-Natal: 1 point.
• EME or QSE at least 100% black-owned: 4 points; at least 51% black-owned: 2 points; 25% to 50% black-owned: 1 point.
• EME or QSE 100% owned by black youth, women, people with disabilities or military veterans and resident within uMlalazi Municipality: 2 points.

Other evaluation points

• Price carries 80 points.
• The municipality may negotiate a reasonable price with the lowest acceptable bidder before final recommendation.
• The municipality is not bound to accept the lowest or any bid, and may accept part of a bid.
• Key personnel and quality presented at bid stage must be maintained for the contract; no substitution without the municipality's written approval.
• A 14-day appeal period applies to the award in terms of section 62 of the Municipal Systems Act.

Purpose

• Train 56 young people within uMlalazi Municipality under the Youth Full Basic Security Training Programme during the 2026/27 financial year.
• Contract period: 6 months.

Training modules

• PSIRA Grade E, Basic Security Officer: 5 days.
• PSIRA Grade D, Access Control and Gate Security: 5 days.
• PSIRA Grade C, Asset Protection, Patrolling and Emergency Procedures: 5 to 10 days.

Deliverables

• Qualified facilitators and assessors registered with PSIRA and SASSETA or QCTO.
• All learning material, manuals and stationery, aligned to PSIRA requirements.
• Theoretical and practical training at the provider's own accredited venue.
• Written assessments for all learners, with three re-write opportunities.
• Assessment and moderation of learners.
• Facilitation of PSIRA registration for learners.
• Practical equipment where required.
• Issue of a Statement of Results (SASSETA or QCTO) and PSIRA grade certificates.
• Close-out report containing attendance registers, identity copies, results and certificates.

Venue and premises

• Training venue within Eshowe CBD.
• The provider must have suitable, accredited training premises in Eshowe.

Capacity and staffing

• Minimum 4 facilitators.
• PSIRA company registration certificate and a letter of good standing.
• All material applicable to security training.
• Qualified and experienced personnel only; proven use of unqualified personnel may lead to contract termination.

Reporting and administration

• Monthly progress reports, or as requested, submitted with invoices.
• Attendance at contract administration meetings at the provider's cost, represented by senior delegates.
• Immediate written notice of any circumstance preventing delivery.
• Invitation of a municipal official to inspect and certify work during and on completion.
• Secretarial services for meetings, agendas and minutes are the provider's responsibility.
• Formal approvals and contract documents must be submitted in hard copy.

• The bidder must have sound experience in basic security training.
• Minimum staffing: 4 facilitators.
• Facilitators and assessors must be qualified and registered with PSIRA and SASSETA or QCTO.
• The company must hold PSIRA company registration and a letter of good standing.
• The bidder must have suitable accredited training premises in Eshowe.
• Functionality scoring rewards bidder experience (15 points), key personnel (30 points) and methodology (20 points).
• Key personnel presented for evaluation must remain on the contract; substitution requires the municipality's written approval.

• Only qualified, experienced personnel may perform the work; proven use of unqualified personnel may lead to termination.
• Key personnel and quality commitments made at bid stage form part of the service level agreement and may not be changed without written approval.
• The municipality may inspect the provider's premises, the quality of materials, workmanship and compliance with specification, and progress against project milestones, as and when required.
• Performance is measured against set indicators; written progress reports and presentations are required during the contract.
• Monthly progress reports must accompany invoices where the municipality requires them.
• The municipality may add further performance measures during contract administration.
• A municipal official must be invited to inspect and certify work during progress and before the provider leaves site.
• Formal approvals and contract documents must be submitted in hard copy; routine communication may be by email or fax.

Pricing schedule, per item for 56 participants

• Item 1: Security training on Grade E, including study material, lessons and a second chance in the event of failure.
• Item 2: Security training on Grade C, including study material, lessons and a second chance in the event of failure.
• Item 3: Security training on Grade D, including study material, lessons and a second chance in the event of failure.
• Totals: total cost excluding VAT, VAT at 15% where the bidder is VAT registered, and total cost including VAT. The inclusive total is carried to the Form of Offer.

Pricing rules

• The schedule must be completed in full; an incomplete schedule may render the bid non-responsive.
• Prices must be unconditional and cover all costs of the service.
• Provisional sums, where used, are estimates for evaluation; claims are based on actual work done.
• The pricing strategy is a re-measurement contract: scheduled quantities are estimates and actual work is measured for payment.
• Purchase orders or written instructions are issued as services are required; no work may be performed without one.
• The municipality may negotiate a reasonable price with the lowest acceptable bidder before final recommendation.

Pricing

• Complete the pricing schedule in full; an incomplete schedule may render the bid non-responsive.
• Price three items, each for 56 participants: Grade E training, Grade C training and Grade D training, each inclusive of study material, lessons and a second chance in the event of failure.
• Totals must be carried to the Form of Offer, exclusive of VAT, plus 15% VAT where the bidder is VAT registered, and inclusive of VAT.
• Prices must be unconditional and cover all machinery, labour, material, equipment and non-incidentals.
• Bidders not registered for VAT with SARS are treated as non-VAT vendors.
• No upward adjustment of tendered prices will be considered; any attempt to invoke an increase invalidates the bid.
• Where tendered rates exceed prescribed regulatory rates, the lowest acceptable offer may be negotiated against the prescribed fee guidelines.

Performance security

• 10% of the contract value, to be furnished within 30 days of notification of award.
• The security is forfeitable as compensation for loss caused by the provider's failure to complete its obligations.

Payment

• Payment by electronic transfer against a valid tax invoice with the supporting documents required by the contract.
• Invoices submitted on the last day of each month; payment within 30 days of the invoice date.
• Invoices must be accompanied by signed monthly reports, travel log books, job cards or municipal time sheets reflecting hours or quantities worked and the site name. Without these, no work is certified for payment.
• No payment for work outside the contract scope or approved contract price; variation orders require written approval.
• Incomplete services are not paid for. A disputed invoice is withheld in full until resolved.

Penalties

• 10% of the overall current invoice amount for delayed goods, services or work.
• Persistent failure to meet delivery timeframes may be treated as gross breach and lead to termination.
• Delays caused by force majeure must be reported in writing with evidence; the municipality may extend time with or without penalties.

Eligibility

• Registration with the Private Security Industry Regulatory Authority (PSIRA).
• Registration with the Safety and Security Sector Education and Training Authority (SASSETA) or the Quality Council for Trades and Occupations (QCTO).

Statutory and registration evidence

• Original valid tax clearance certificate, valid on the closing date. A certified copy is not acceptable and its absence invalidates the bid.
• Central Supplier Database (CSD) registration.
• Company, CC, trust or partnership registration certificate, with certified identity copies of all directors, owners, members and shareholders.
• Joint Venture Agreement and Power of Attorney where a joint venture bids.
• Rates and municipal services clearance certificate: a municipal statement not older than 3 months showing accounts paid up, or a lease agreement plus a landlord statement confirming payments are current.
• Workmen's Compensation registration.
• Certified copy of the PSIRA certificate.
• Certified copy of the SASSETA or QCTO certificate.
• Audited annual financial statements and MBD 5 declaration only where the offer exceeds R10 million.

B-BBEE and preference

• Preference is claimed on the Preference Points Claim Form under the Preferential Procurement Regulations 2022, with supporting documents for each specific goal claimed.
• B-BBEE Level 1 earns the full 10 ownership points; Level 2 earns 6; Level 3 and below earn 2.
• Additional points are available for enterprises located in uMlalazi, the district or the province, for EME or QSE black ownership levels, and for EME or QSE ownership by black youth, women, people with disabilities or military veterans resident in uMlalazi.

Other obligations

• Registration on the Council's supplier database is preferred before submission and mandatory for the successful bidder on award.
• The bidder must be acquainted with the uMlalazi municipal area and make its own arrangements to familiarise itself with the area of work.
• Contracting requires acceptance of the offer in writing and signature of a contract or service level agreement.

• The bid must include the agreement in terms of section 37(2) of the Occupational Health and Safety Act, required for contract purposes.
• Workmen's Compensation registration proof must be submitted with the bid.

• Contract period: 6 months, governed by a contract or service level agreement read with the bid document.
• Bid validity: 90 days; the bidder may not withdraw or change the bid during that period.
• Award is subject to the provider's written acceptance of the offer.
• Key personnel and quality presented at bid stage must be maintained for the contract; no substitution without the municipality's written approval.
• Performance security: 10% of the contract value within 30 days of award notification.
• Penalty for late delivery: 10% of the overall current invoice amount; persistent delay may be treated as gross breach and lead to termination.
• Payment within 30 days of a valid tax invoice submitted on the last day of each month, supported by progress reports, log books, job cards or time sheets.
• The provider indemnifies the municipality against third-party claims of patent, trademark or industrial design infringement.
• Contract information and documents may not be disclosed or used for any purpose other than the municipality's work without prior written consent; the municipality may inspect and audit the provider's records.
• The provider bears the cost of attending contract administration meetings and provides secretarial support for those meetings.
• The municipality may reject a bid where the bidder or a director is more than 3 months in arrears on municipal rates or service charges at any municipality, or has failed a state contract in the last 5 years after written notice.
• A 14-day appeal period applies to the award under section 62 of the Municipal Systems Act.
• The municipality may accept part of a bid and is not bound to accept the lowest bid.

Bids are assessed in sequence: eligibility, completeness of the tender document, compulsory returnable documents, functionality, then price and preference.

Functionality (65 points)

• Bidder's previous experience: 15
• Key personnel: 30
• Methodology: 20

Price and preference

• 80/20 preference point system under the Preferential Procurement Regulations 2022: 80 points for price, 20 points for specific goals.
• Specific goals points: B-BBEE Level 1 = 10, Level 2 = 6, Level 3 and below = 2; enterprise in uMlalazi = 4, in the district = 2, in the province = 1; EME or QSE 100% black-owned = 4, 51% black-owned = 2, 25% to 50% black-owned = 1; EME or QSE 100% owned by black youth, women, people with disabilities or military veterans resident in uMlalazi = 2.
• Supporting documents must back every goal claimed on the Preference Points Claim Form.