Supply and delivery of hand tools for clanwilliam dam, western cape — dws construction south (WTE-0590 cs)

Closing: 12 November 2026 at 11:00

Bidding procedure enquiries

• Contact: F. Groenewald
• Email: [email protected]
• Contact: R. de Wee
• Email: [email protected]

Technical enquiries

• Contact: M.E Mosito
• Email: [email protected]
• Department: Construction South

Submission address

The Bid Box: Entrance of Training Centre

Department of Water and Sanitation

Construction South

Clanwilliam Dam Site: Old N7 Route

Coordinates: 32°11'47.99"S and 18°52'34.96"E

Submission method

• Sealed envelope, hand-delivered to the SCM Office or deposited in the bid box.
• Envelope endorsement: "ORIGINAL BID FOR BID: WTE-0590 CS SUPPLY AND DELIVERY OF HAND TOOLS FOR CLANWILLIAM DAM IN THE WESTERN CAPE FOR DWS CONSTRUCTION SOUTH", with the bidder's name clearly shown.
• Submit the original bid together with a cover letter and supporting documents.
• Bid box: Entrance of Training Centre, Department of Water and Sanitation, Construction South, Clanwilliam Dam site, Old N7 Route (32°11'47.99"S, 18°52'34.96"E).
• Closing time: 11:00 on 12 November 2026. Late bids are not accepted.
• Bid documents may not be separated or have pages detached; every space in the bid forms and annexures must be completed in full.
• Section 4 of the bid document and the Pricing Schedule must be fully completed and priced; failure renders the bid invalid.

Returnable documents

• SBD 1 (Invitation to Bid): signed offer cover page with all blanks completed.
• SBD 3.1 (Pricing Schedule): fully completed and priced.
• SBD 4 (Declaration of Interest): complete and signed, with all interests declared.
• SBD 6.1 (Preference Points Claim): claims specific-goal points.
• CSD registration report.
• SARS tax clearance letter and tax compliance PIN.
• CIPC/CIPRO registration certificate.
• B-BBEE status level verification certificate, or a qualifying sworn affidavit for an EME or QSE.
• Letter of appointment or board resolution authorising the signatory; joint ventures must add the joint venture constitution document and a certificate authorising the signatory.

Disqualification risks

• Bids received after the closing time.
• Any mandatory or administrative document missing, incomplete or unsigned.
• Failure to disclose all CSD-registered active companies linked to directors.
• Failure to complete and price the Pricing Schedule.
• Bidders in the service of the state, or with directors or members in the service of the state.

Four-phase evaluation; only bidders that pass Phases 1 and 2 proceed to Phase 3.

Phase 1 — Mandatory requirements

• SBD 4 completed, signed and all interests declared. Non-submission disqualifies the bid.

Phase 2 — Administrative compliance

• CSD registration report; SARS tax compliance verified through CSD and SARS with tax clearance letter and PIN; active CIPC registration with certificate; B-BBEE certificate or qualifying affidavit; letter of appointment or board resolution; completed SBD 1, SBD 3.1 and SBD 6.1.

Phase 3 — Technical evaluation and specification compliance

• Bidders must indicate compliance with the technical specification in Technical Information, Section 3.2.14, and sign the declaration under Section 3.
• Non-compliance with any technical specification renders the bid non-responsive.

Phase 4 — Preference points (80/20)

• Price: 80 points. Specific goals: 20 points. Total: 100 points.
• Price points formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin).

Specific goals (20 points)

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership (35 and below): 5 points
• Location of enterprise in the Western Cape: 2 points
• B-BBEE level 1 or 2 contributor that is a QSE or EME: 3 points
• Ownership points are pro-rated by the qualifying shareholders' percentage shareholding.
• Points not supported by the required proof submitted with the bid are forfeited.
• The department is not bound to accept the lowest or any bid.

Scope

• Supply and delivery of hand tools for Clanwilliam Dam in the Western Cape, for DWS Construction South.
• Delivery point: Clanwilliam Dam site, Old N7 Route (32°11'47.99"S, 18°52'34.96"E).

Compliance

• Bidders must indicate compliance with the technical specification in Technical Information, Section 3.2.14, and sign the declaration under Section 3.
• Bidders must allow in their bids for all labour, material, machinery and everything necessary to execute and complete the contract in accordance with the bid documents.
• No alterations may be made to the Invitation to Bid, Schedule of Quantities or other bid documents.

Pricing

• SBD 3.1 Pricing Schedule must be fully completed and priced; failure renders the bid invalid.
• Section 4 of the bid document must also be completed.

Payment

• All payments due under the contract are made by electronic funds transfer.

Registration and tax

• Active registration on National Treasury's Central Supplier Database; a CSD report must be submitted.
• Tax compliant with SARS, verified through CSD and SARS; submit the tax clearance letter and tax compliance PIN.
• Active CIPC registration; submit the CIPC/CIPRO certificate.
• Bidders in the service of the state, and companies or close corporations with directors or members in the service of the state, will not be considered.
• Consortia, joint ventures and subcontractors: each party must submit its own tax compliance certificate or PIN and CSD number.

B-bbee

• An original or certified B-BBEE status level verification certificate, or a sworn affidavit for an EME or QSE, must be submitted; without it and a completed SBD 6.1 the preference points are forfeited.
• B-BBEE points (3) are available only to level 1 or level 2 contributors that are QSEs or EMEs.
• The Construction Sector Code applies to entities deriving more than 50% of annual revenue from construction-related activities.

Specific goal evidence

• Women, disability and youth ownership: completed Percentage Ownership Affidavit (Annexure 1).
• Western Cape location: completed Location of Enterprise Affidavit (Annexure 2) plus proof of premises ownership or a valid rental agreement.
• B-BBEE: SANAS-accredited verification certificate, or a sworn EME/QSE affidavit on the prescribed form.
• Claims without supporting proof submitted with the bid are not awarded points.

Authority to sign

• Letter of appointment or board resolution authorising the signatory; joint ventures must submit the joint venture constitution and a certificate authorising the signatory.

Evaluation runs in four phases: mandatory requirements, administrative compliance, technical evaluation and specification compliance, and the preference points system.

• Phase 1: SBD 4 complete and signed with all interests declared; failure disqualifies.
• Phase 2: CSD report, SARS tax compliance with PIN, CIPC certificate, B-BBEE certificate or affidavit, letter of appointment or board resolution, and completed SBD 1, SBD 3.1 and SBD 6.1.
• Phase 3: only bidders passing Phases 1 and 2 are considered; bidders must confirm compliance with the technical specification in Technical Information, Section 3.2.14, and sign the declaration under Section 3. Non-compliance with any technical specification renders the bid non-responsive.
• Phase 4: 80/20 preference points — 80 for price and 20 for specific goals, allocated as women ownership 5, disability ownership 5, youth ownership 5, Western Cape location 2, and B-BBEE level 1 or 2 QSE/EME 3.
• Ownership points are pro-rated by the qualifying shareholders' percentage shareholding.
• The department may decline the lowest or any bid.