Supply and delivery of welding gas to clanwilliam dam, western cape, for dws construction south

Closing

• Date: 12 November 2026
• Time: 11:00
• Late submissions are not accepted.

No compulsory briefing or site visit is scheduled.

Bidding procedure enquiries

• Contact: F. Groenewald
• Email: [email protected]
• Contact: R. de Wee
• Email: [email protected]

Technical enquiries

• Contact: G. Liebenberg
• Department: Construction South
• Email: [email protected]

Submission address

The Bid Box: Entrance of Training Centre

Department of Water and Sanitation, Construction South

Clanwilliam Dam Site: Old N7 Route

Coordinates: 32°11'47.99"S and 18°52'34.96"E

Delivery site

Clanwilliam Dam

Old N7 Route

Western Cape

Submission method

• Sealed envelope, delivered by hand to the bid box or the SCM office. No email or fax channel is offered.
• Envelope must be endorsed with the bid number WTE-0605 CS, the title (supply and delivery of welding gas for Clanwilliam Dam) and the bidder's name.
• Original bid plus covering letter and all supporting documents in one sealed envelope.
• Late bids are not accepted.
• Bid documents may not be split, rebound or have pages removed.

Delivery address

• The Bid Box: Entrance of Training Centre
• Department of Water and Sanitation, Construction South
• Clanwilliam Dam Site: Old N7 Route
• Coordinates: 32°11'47.99"S and 18°52'34.96"E

Returnable documents

• SBD 1 (Invitation to Bid): signed offer cover page with all blanks completed; an unsigned or missing SBD 1 invalidates the bid.
• SBD 3.1 (Pricing Schedule): fully completed and priced; failure to price invalidates the bid.
• SBD 4 (Declaration of Interest): discloses state employment and any relationship with officials of the department; non-disclosure of linked CSD-registered companies leads to disqualification.
• SBD 6.1 (Preference Points Claim): claims the specific-goal points and must be backed by the proof listed in the compliance section.
• CSD registration report.
• SARS tax compliance status PIN or printed TCS certificate.
• CIPC / CIPRO registration certificate.
• B-BBEE verification certificate or qualifying sworn affidavit.
• Letter of appointment or board resolution authorising the signatory; for a company, a resolution certified by the chairperson.
• Annexure 1 (Percentage Ownership Affidavit) for women, disability and youth ownership claims.
• Annexure 2 (Location of Enterprise Affidavit) with proof of ownership of premises or a valid lease.
• Joint ventures: the JV agreement (original or notarially certified copy) plus a signed authorisation from each member.

Disqualification risks

• Bid received after 11:00 on 12 November 2026.
• Any mandatory or administrative document omitted or unsigned.
• Pricing schedule not completed.
• Bidder, director, member or shareholder in the service of the state.
• Bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Failure to declare all CSD-registered companies linked to the directors.

Four sequential phases; a bid must clear each phase to reach the next.

Phase 1 — Mandatory

• SBD 4 completed, signed and all interests declared. Failure disqualifies.

Phase 2 — Administrative compliance

• CSD registration with report submitted.
• Tax compliance verified through CSD and SARS, with tax clearance letter and PIN attached.
• Active CIPC registration with certificate attached.
• B-BBEE certificate or qualifying affidavit; without it the bidder forfeits the preference points.
• Proof of authority for the signatory.
• SBD 1, SBD 3.1 and SBD 6.1 completed, signed and submitted.

Phase 3 — Technical and specification compliance

• Only bidders passing Phases 1 and 2 are assessed.
• Bidder must indicate compliance with the technical specification in Technical Information, Section 3.2.14 and sign the declaration under Section 3.
• Any non-compliance with the technical specification renders the bid non-responsive.

Phase 4 — Preference points (80/20 system)

• Price: 80 points, scored on the 80/20 formula against the lowest acceptable bid.
• Specific goals: 20 points.
• Women ownership: 5 points
• Ownership by people with disabilities: 5 points
• Youth ownership (35 and below): 5 points
• Location of enterprise in the Western Cape: 2 points
• B-BBEE Level 1 or 2 contributor that is a QSE or EME: 3 points
• Ownership points are pro-rated by the percentage shareholding meeting the criterion (5 × percentage shareholding ÷ 100).
• Points not supported by the required affidavit or certificate at closing are treated as unclaimed.
• The department is not bound to accept the lowest or any bid.

Scope

• Supply and delivery of welding gas to the Clanwilliam Dam construction site for the Department of Water and Sanitation, Construction South.
• Delivery point: Clanwilliam Dam site, Old N7 Route, Western Cape (32°11'47.99"S, 18°52'34.96"E).

Compliance declaration

• The bidder must record compliance with the technical specification in Technical Information, Section 3.2.14 and sign the declaration under Section 3.
• Failure to comply with any technical specification makes the bid non-responsive.

Pricing

• All items on the SBD 3.1 pricing schedule must be priced; an unpriced schedule invalidates the bid.
• The bid price must cover all labour, material, machinery and everything else needed to execute and complete the contract.

Pricing form

• Prices are submitted on SBD 3.1 (Pricing Schedule), which must be fully completed and priced out.
• An incomplete or unpriced schedule renders the bid invalid.
• The price must cover all labour, material, machinery and everything necessary to execute and complete the contract.
• Price is scored out of 80 points under the 80/20 preference system, measured against the lowest acceptable bid.

Pricing

• Prices are submitted on the SBD 3.1 pricing schedule, which must be fully completed and priced out; failure to do so invalidates the bid.
• The bid price must include all labour, material, machinery and incidental costs required for execution and completion.

Payment

• All payments are made by electronic funds transfer.

Security

• No bid security, performance guarantee or retention percentage is stated in the bid document.

Preference weighting

• Price carries 80 of the 100 points under the 80/20 system.

Registration and tax

• Registration on National Treasury's Central Supplier Database, with the CSD report submitted.
• Tax compliance with SARS, verified through CSD and SARS; attach the tax clearance letter and PIN, or a printed TCS certificate.
• Active CIPC registration, with the CIPC / CIPRO certificate attached.
• Joint ventures, consortia and subcontractors: each party submits its own tax compliance PIN or certificate and CSD number.

B-bbee

• An original or certified B-BBEE status level verification certificate from a SANAS-accredited agency, or a sworn affidavit where the entity is an EME or QSE under the applicable code.
• The Construction Sector Code applies to entities earning more than 50% of revenue from construction-related activities.
• Without the certificate or affidavit the bidder forfeits the preference points.
• B-BBEE Level 1 or 2 QSE/EME status carries 3 of the 20 specific-goal points.

Specific-goal evidence

• Women, disability and youth ownership: completed Percentage Ownership Affidavit (Annexure 1), pro-rated by shareholding.
• Western Cape location: completed Location of Enterprise Affidavit (Annexure 2) plus proof of ownership of the premises or a valid lease.

Exclusions

• No bid is considered from a person in the service of the state, a company with such a director, or a close corporation with such a member.
• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers disqualifies the bidder.

Contracting

• The successful bidder must complete and sign the written contract form SBD 7.
• The National Treasury General Conditions of Contract (July 2010) apply, supplemented by the Special Conditions of Contract, which prevail on conflict.

Governing terms

• The National Treasury General Conditions of Contract (July 2010) form part of the contract and may not be amended.
• Special Conditions of Contract supplement the general conditions and prevail where the two conflict.

Contracting

• The successful bidder must complete and sign the written contract form SBD 7.

Payment

• Payments are made by electronic funds transfer.

Bid handling

• The department may accept or reject any bid and is not liable for costs a bidder incurs in preparing a bid.
• Amendments to the bid documents are issued formally by the department and must be acknowledged by bidders.

Evaluation runs in four phases, each gating the next.

Phase 1 — Mandatory

• SBD 4 completed and signed with all interests declared; failure disqualifies.

Phase 2 — Administrative

• CSD report, SARS tax compliance PIN or certificate, CIPC certificate, B-BBEE certificate or affidavit, signatory authority, and completed SBD 1, SBD 3.1 and SBD 6.1.

Phase 3 — Technical

• Compliance with the technical specification declared in Technical Information, Section 3.2.14 and signed under Section 3; non-compliance makes the bid non-responsive.

Phase 4 — Preference points (80/20)

• Price: 80 points.
• Specific goals: 20 points — women ownership 5, disability ownership 5, youth ownership 5, Western Cape location 2, B-BBEE Level 1 or 2 QSE/EME 3.
• Ownership points are pro-rated by the qualifying shareholding percentage.
• Unsupported claims score zero.