Railway track maintenance using an on-track ballast screening machine — port elizabeth depot (nec3 term service contract)

Enquiries (Employer's agent)

• Contact: Estelle van Wyk
• Role: Contract Specialist
• Email: [email protected]
• Telephone: 021 940 1901 / 084 764 1601
• Address:

Transnet Park Building

1st Floor

Robert Sobukwe Road

Bellville

Submission

• Method: Transnet e-Tender Submission Portal
• Portal: https://transnetetenders.azurewebsites.net

Fraud and corruption reporting

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission channel

• Method: electronic only, through the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (access with Google Chrome).
• Bidders register on the portal, log an intent to respond, then upload the bid against this tender.
• Upload limit: 30 MB per upload; multiple uploads are permitted.
• Upload at least a day before the closing date to avoid internet speed, bandwidth or file-size problems; Transnet accepts no liability for bidder technical failures.
• Telephonic, telegraphic, facsimile or emailed bids will not be accepted.
• Late bids will not be accepted.
• Alternative bids will not be considered.
• Bids must be submitted in English.
• Do not include documents belonging to any other tender.
• Each submission must show the bidder's name and contact details, the tender number TFR/2026/10/0003/115035/RFP (TRIM) and the tender description.

Returnable documents — omission makes the bid non-responsive

• T2.2-01 POPIA Agreement: binds the bidder to process Transnet personal information lawfully and in confidence.
• T2.2-02 Health and Safety Management, T2.2-03 Health and Safety Questionnaire and T2.2-04 Health and Safety Cost Breakdown: project-specific SHE plan, completed safety questionnaire and costed safety breakdown.
• T2.2-05 Risk Elements and T2.2-06 Environmental Management: baseline risk assessment and environmental commitments.
• T2.2-07 Authority to submit tender: confirms the signatory may bind the bidder.
• T2.2-08 Project Organogram, Management & CVs and T2.2-09 Previous Experience: team structure and track record evidence.
• T2.2-10 Letter of Good Standing: proof of standing with the Compensation Fund.
• T2.2-11 Schedule of proposed Subcontractors and T2.2-12 Affected Property Establishment Requirements: subcontractor details and site establishment needs.
• T2.2-13 Record of addenda to tender documents: confirms which addenda were received.
• T2.2-14 Availability of equipment and other resources and T2.2-16 Machine Ownership: proof of access to and ownership of the required plant, including the ballast screening machine.
• T2.2-15 Quality Management: quality management arrangements.
• T2.2-17 CIDB SFU Annex G Compulsory Enterprise Questionnaire, with SBD 6.1 preference claim evidence for the specific goals.
• T2.2-18 Non-Disclosure Agreement: binds the bidder to confidentiality.
• T2.2-19 RFP Declaration Form, T2.2-20 Breach of Law and T2.2-21 Certificate of Acquaintance with Tender Document: declarations on interests, any serious breach of law in the past five years, and confirmation the bidder has read the tender pack.
• T2.2-22 Service Provider Integrity Pact and T2.2-23 Supplier Code of Conduct: acceptance of Transnet's integrity and conduct rules.
• T2.2-24 Insurance provided by the Contractor: the insurance the contractor will carry.
• C1.1 Offer portion of the Form of Offer and Acceptance and C1.2 Contract Data Part 2: the signed offer and the contractor's contract data.
• C2.2 Price List: completed pricing.

Evaluation stages

• Stage 1 eligibility: CIDB registration at contractor grading designation 6 CE or higher, or capable of being so registered before evaluation.
• Only bids that are administratively and substantively responsive proceed to scoring.

Preference point system

• 80/20 system applies where the responsive bids are valued at R50 million or below, inclusive of all applicable taxes.

Scoring

• Price: 80 points.
• Preferences (specific goals): 20 points.
• Maximum total: 100 points.

Preference points (80/20)

• B-BBEE Level 1 or 2 contributor: 8 points.
• At least 51% Black owned: 6 points.
• At least 30% Black Women owned: 6 points.
• Non-compliant or B-BBEE Level 3 to 8: 0 points.
• No evidence provided for a claimed specific goal scores zero for that goal.

Award and verification

• Transnet may award to the highest scoring bidder unless objective criteria justify another bidder, and conducts a due diligence and risk analysis on the preferred bidder.
• Transnet may independently audit scorecard components at any stage from close of tender until completion of the contract.
• Transnet may exclude bidders convicted of a serious breach of law in the preceding five years, including breaches of the Competition Act.

Scope

• Maintenance of railway track using an on-track normal production ballast screening machine for the Port Elizabeth depot.
• Contract form: NEC3 Term Service Contract.

Technical schedules that must be returned

• Project-specific health and safety plan, a safety policy signed by the CEO covering the five required elements, SHE roles and responsibilities, a baseline risk assessment, and a completed contractor safety questionnaire.
• Environmental management arrangements.
• Project organogram with management CVs.
• Previous experience references.
• Schedule of proposed subcontractors.
• Affected property establishment requirements.
• Availability of equipment and other resources.
• Quality management arrangements.
• Machine ownership — evidence of the required ballast screening plant.

Pricing

• Pricing is submitted on the C2.2 Price List under an NEC3 Term Service Contract.

Bid validity

• Bids remain valid for 12 weeks after the closing date; Transnet may request an extension on the same terms and conditions.

Financial due diligence

• Transnet may request audited financial statements or other documentation for a due diligence exercise, and will assess the preferred bidder for unacceptable commercial risk, including unduly high or unduly low tendered rates, the contract data provided and the tender returnables.

Mandatory registrations and status

• CSD: bidders must self-register on the National Treasury Central Supplier Database at https://secure.csd.gov.za and supply their supplier number and unique registration reference number.
• Tax: a valid SARS Tax Clearance Certificate plus a TCS PIN for verification of compliance status.
• B-BBEE: a valid certificate from a SANAS-accredited verification agency, or a sworn affidavit confirming annual turnover and level of black ownership.
• CIDB: registration at contractor grading designation 6 CE or higher, or capable of being so registered before evaluation, plus a valid CIDB/CRS number.
• Compensation Fund: a Letter of Good Standing with the Workmen's Compensation Fund; a newly constituted joint venture must supply a separate letter for each member.

Joint ventures

• Every member must be CIDB-registered.
• The lead partner must hold a grading designation not lower than one level below the required class and possess the required recognition status.
• The combined grading designation must equal or exceed the requirement for 6 CE work.
• A certified copy of the signed joint venture agreement must be submitted.

Exclusion and declarations

• Bidders or their directors/shareholders on the Register of Tender Defaulters or Transnet's restricted tenderer list will not be accepted.
• The Compulsory Enterprise Questionnaire (T2.2-17) must be fully completed and any conflict of interest disclosed.
• T2.2-20 requires disclosure of any finding of guilt for a serious breach of law, including under the Competition Act, in the past five years.

B-BBEE evidence for preference points

• B-BBEE certificate, sworn affidavit or CIPC B-BBEE certificate; a consolidated scorecard is accepted for a joint venture.
• The same evidence supports claims for the 51% Black owned and 30% Black Women owned goals.