Provision of canteen services (3 years) – gauteng tender (re-issue)

Closing: 21 September 2026 at 12:00. Briefing session: 03 September 2026 at 11:00 at the Mintek Auditorium, 200 Malibongwe Drive, Praegville, Randburg. Attendance is compulsory unless the bidder attended the briefing for MTK12/2025. Closing date for tender/technical queries: 04 September 2026 at 15:00.

Briefing session: 03 September 2026 at 11:00 at Mintek Auditorium (200 Malibongwe Drive, Praegville, Randburg, 2194). Attendance is compulsory, but bidders who previously attended a briefing for MTK12/2025 are exempt.

All enquiries must be in writing via the submit query button on the online tender box or email [email protected]. No telephonic answers are given.

Submission is electronic only via the Online Tender Box on the Mintek website; no fax, email, telegram or hand delivery is accepted. Tenders must be received before the closing time; any tender arriving even one second late is rejected. Files must be split into three zips: compliance documents, tender submission with all supporting documents, and the financial offer. Name each file with the tender number and bidder name separated by a dash, and keep within the file size and type limits set on the portal. All pages must be initialled, the tender reference number and company name must appear on every page, and the cover letter must be on company letterhead. Returnable forms include MTF 01-06, SBD 4 (Bidder's Disclosure) and SBD 6.1 (Preference Points Claim). A signed price declaration is mandatory; an unsigned one invalidates the bid. A two-week sample menu must accompany the tender. Bidders must submit a signed JV/consortium agreement if applicable, and a document authorising the signatory to bind the bidder.

Bidders must submit: Zip File 1: Compliance documents; Zip File 2: Tender submission including all supporting documents; Zip File 3: Financial offer. Files must be saved with tender number and tenderer's name. Must include completed official tender forms, tenderer's details, document authorizing representative, Declaration by Tenderer, and all required documentation.

Evaluation proceeds through administrative compliance, mandatory pre-qualification, mandatory technical, functionality, price and specific goals. Only bidders scoring 70 or more points on functionality are considered further. Mintek is not bound to accept the lowest or any bid and may make partial awards.

The successful bidder will establish and run a canteen at Mintek's premises at 200 Malibongwe Drive, Strydom Park, Randburg, serving over 600 staff. Operating hours are 08:00-15:00, with the kitchen open 08:00-14:00 on weekdays excluding public holidays. Breakfast is served 08:00-10:30 and lunch 12:00-14:00. The bidder must supply 80 x 1L full-cream and 20 x 1L low-fat fresh pasteurised milk daily. Meals are split into 50% budget, 30% middle and 20% premium options. Lunch requires a minimum of nine dishes: three proteins, two starches, two vegetables and two salads. Meat must be at least A-grade. The bidder must maintain a two-day stock level for 600 people and provide a two-week sample menu with the tender and a one-week look-ahead menu during the contract. Special dietary needs (vegetarian, vegan, gluten-free, Halaal, Kosher, etc.) must be catered for on request. The bidder must hold a valid food serving licence. Minimum staff of 12: one Key Accounts Manager, one Catering Manager, one Chef, two Cooks, two Cashiers, two Waitrons, two Front Line and one General Assistant. The Catering Manager needs three years' experience, and the Chef needs three years' experience plus a formal culinary qualification. An organogram is required. The bidder must also provide catering for internal and ad-hoc functions. The canteen is not subsidised. Mintek provides facilities including refrigeration, stoves, a cold room and freezer room; the bidder pays for utilities, with average monthly costs of R3,030 for water, R3,000 (summer) and R3,500 (winter) for electricity, R2,000 for telephone and R3,000 for gas.

7.1 In cases where the estimated value of the envisaged changes in purchase does not

vary by more than 25% of the total value of the original contract, the Contractor may

be instructed to deliver the goods or render the services as such. In cases of

measurable quantities, the Contractor may be approached to reduce the unit price,

and such offers may be accepted provided that there is no escalation in price.

8. Delays in the supplier’s performance

8.1 Delivery of the goods and performance of services shall be made by the supplier in

accordance with the time schedule prescribed by the purchaser in the contract.

8.2 If at any time during performance of the contract, the supplier or its sub-Contractor(s)

encounters conditions impeding timely delivery of the goods and performance of

services, the supplier shall promptly notify the purchaser in writing of the fact of the

delay, its likely duration and its cause(s). As soon as practicable after receipt of the

supplier’s notice, the purchaser shall evaluate the situation and may at his discretion

extend the supplier’s time for performance, with or without the imposition of penalties,

of 83

Company Name: __________________________________ Initials: __________

Section b: mintek tender forms (mtf) for completion

B1 – financial offer forms

• MTF 01: Financial Offer and Price Declaration

• MTF 02: Price

• MTF 03: Validity of Tender Price

• MTF 04: Form of Offer and Acceptance

B2 – standard bidding documents

• MTF 05: Service Provider Declaration Form and Experience

• MTF 06: Bank Details Form

• SBD 4: Bidder’s Disclosure

• SBD 6.1: Preference Points Claim Form in terms of the Preferential Procurement

Regulations 2022

of 83

Company Name: __________________________________ Initials: __________

• Daily operation of kitchen and production.
• Preparation of high-quality meals within budget and in accordance to recipe.
• Minimum 3 years’ experience in similar role.
• Ongoing development and improvement of the menu.
• Formal relevant Culinary Qualification

*Bidders are required to submit an organogram.

23.4 Provision of Catering Services

• The service provider will be required to provide Catering Services for internal meetings and/or

third-party functions & ad-hoc functions within Mintek when required.

• Response Time: The Service Provider is to ensure that meals ordered are prepared and

delivered to the conference centre and/or respective venue(s) as stipulated by the client. The

response times shall be adhered to. Failure to adhere to the times stipulated may result in

non-payment or the reduction of the quoted price for the service.

• The catering function is to operate within the confines of the Mintek environment only.
• The service provider will not be allowed to remove prepared food from Mintek premises

without prior approval.

• Provide meals in a presentable manner to clients.
• Remove catering equipment and clean/tidy venue at the end of functions/meetings.

of 83

Company Name: __________________________________ Initials: __________

and format. Any additional particulars should be furnished on this document where

appropriate, or in a separate annexure.

1.11 Should the bidder desire to make any departures from, or modifications to this tender/

bid or to qualify its quotation in any way, the tender shall clearly set out its tender

departure/ modification as an Annexure or alternatively state the content in a

covering letter attached to the tender proposal referred to herein, failing which, the

tender shall be deemed to be unqualified unless it conforms exactly with the

requirements of this tender. Unless otherwise specified and stipulated in writing, any

part of the tenderer’s tender/bid which deviates from any terms and conditions stated

within the tender document, shall be of no force or effect.

1.12 This tender document, together with associated forms and annexures, may NOT be

retyped or re-drafted, but photocopies or reprints may be prepared and used.

1.13 Bidders should check the numbers of the pages and satisfy themselves that none

are missing or duplicated. No liability shall be accepted in regard to claims arising

from the fact that pages are missing or duplicated.

1.14 The tender price shall be open for acceptance for a period of at least 90 calendar

days after the closing date of the tender. It should be noted that Tenderers may

offer a shorter validity period, but their bid may in that event, be disregarded for such

a reason. Tenderers shall clearly state whether or not prices will remain firm for the

duration of the contract. Only firm prices will be accepted. Non-firm prices (including

prices subject to rates of exchange of variations) will not be considered. In cases

where different delivery points influence the pricing, a separate pricing schedule must

be submitted for each delivery point.

1.15 Failure to have the Price declaration of this tender document signed by a duly

authorized person will constitute non-commitment by the bidder of the tender price,

and the bid will be invalidated.

1.16 All prices shall be quoted in South African currency and be VAT inclusive.

1.17 Mintek reserves the right to only accept part of the submitted bid by a supplier.

1.18 Mintek reserves the right to withdraw this tender.

of 83

Company Name: __________________________________ Initials: __________

e. If the entity submitting a Tender is a Joint Venture or a Consortium or Partnership,

each party to that formation must submit all the above information. A JV /consortium

agreement must be submitted signed by all members of the JV.

f. The Tenderer must be in good standing to do business with the public sector in

terms of Regulation 38 of the Supply Chain Management Regulations (Government

Gazette May 2005).

g. Complies with the requirements of the Specification.

h. Adheres to Pricing Instructions.

i. Complies in full and observes the requirements of the Notice to Tenderers (if

applicable).

j. In addition to the terms and conditions stipulated in this document, for the Tender to

be considered responsive, the tenderer must submit the following tender information:

• A fully completed and signed tender form;

• The tenderer’s details;

• The necessary document authorising the Representative to sign and submit the

Tender on the Tenderer’s behalf;

• The Declaration by Tenderer.

6.1 The Tenderer shall supply all the price information required in the price schedule,

failure to do so shall invalidate the Tender.

6.2 No claim for price escalation will be considered unless it is specifically stated that this

Prices must be in South African Rand and VAT inclusive. The tender price must remain valid for 90 days. Only firm prices are accepted; no price escalation is considered unless stated. The price declaration must be signed by an authorised person. Payment is made within 30 days of statement. Bidders must be VAT registered if the contract value exceeds R1 million.

Bidders must be registered on the National Treasury's Central Supplier Database (CSD) and provide their CSD number. A valid tax compliance status (TCS) or SARS PIN must be submitted with the tender. Joint ventures must be registered on CSD and each party must submit separate tax compliance. Bidders must be in good standing under Regulation 38 of the SCM Regulations.

1.1 Bids must be submitted with all official Bid Forms that are contained within this tender

document and duly completed.

1.2 Bids must be delivered at the platform that is indicated in the tender document, and

must be delivered timeously, as late bid submissions will NOT be accepted for

consideration.

1.3 Late submissions will not be accepted under any circumstances. The tender shall

be closed at exactly 12:00 Noon and tenders arriving only a second after 12:00 or

any time thereafter will not be accepted under any circumstance. Tenderers are

therefore strongly advised to ensure that their tenders when uploaded allow enough

time for any unforeseen events that may delay the delivery of the tender.

1.4 This Bid is subject to the Preferential Procurement Policy Framework Act and the

Preferential Procurement Regulations of 2022, the General Conditions of Contract

(GCC) as listed in this document and, if applicable, any other special conditions of

contract as specified.

1.5 The successful bidder will be reduced to a contract by signing the acceptance of

offer.

1.6 It is an absolute condition that the taxes of the bidder must be in order.

1.7 A tax compliance status must be submitted with the tender proposal on or before the

closing date and time of the tender.

1.8 Each party to a consortium/ sub-contractors must submit a separate tax compliance

status. Application forms for the renewal of/ or application for a tax compliance status

is available at any Receiver’s Office (SARS).

1.9 All the documents reflected to this RFP must be completed and returned with this

tender proposal. Failure to submit completed documents with the tender proposal

may invalidate the tender proposal.

1.10 Tender forms contained within the tender document requesting information have

been drawn up so that certain essential information is furnished in a specific manner

of 83

Company Name: __________________________________ Initials: __________

1.19 Mintek reserves the right not to award or cancel this bid at any time and shall not be

bound to accept the lowest or any bid.

1.20 Unless specifically provided for in the tender document, no tenders will be considered

if submitted or transmitted by telegram, telex, facsimile, e-mail or similar apparatus.

1.21 It should be noted that Mintek reserves the right to accept or reject any tender

proposal without being obliged to give any reasons in this respect.

1.22 The bidder’s company letterhead must be used for the proposal’s cover letter and

reflect the company name, address and contact details.

1.23 The correct Tender reference number (See the front page of this RFP for the tender

number) must be quoted and the bidding company’s name must appear on all pages

of the proposal.

1.24 All pages of the proposal must be initialled by the responsible person.

1.25 Only those tenderers who score a minimum score of 70 points and above in respect

of the functionality criteria will be considered.

1.26 The functionality criteria is contained towards the end of this document.

1.27 The persons named in the Schedule of Key Persons of tenderers who satisfy the

minimum quality criteria may be invited to an interview if there need arises.

1.28 Responsiveness criteria of submissions

20.1 All successful Tenderers, Tendering on items where labour and/or equipment are

included, shall enter into an agreement with Mintek, indemnifying Mintek from the

provisions of the Occupational Health and Safety Act (.

20.2 The Contractor is to ensure compliance with the provisions of the Occupational

Health and Safety Act () & all relevant regulations, inclusive of all its

employees & other Contractors on the site. The Tenderer shall provide a suitable

health and safety plan appropriate for the contract tendered for.

20.3 The Contractor shall comply with all laws relating to wages and conditions generally

governing the employment of labour.

21. Workmen’s compensation

• The successful company must be able to produce a valid food serving license for the

canteen. Mintek reserves the right to audit at any time.

• The preferred service provider must be prepared to cater for all dietary preferences,

religions, culture etc. Daily Halaal or Kosher meals will not be required, it will only be

required by special request. Mintek kitchen will not be certified for Halaal or Kosher meals.

• The preferred service provider must prepare daily meals as follows: budget, middle and

premium options. Healthy as well as fast selections must also be available.

• The preferred service provider is estimated to cater for:

a) 50% budget meals

b) 30% middle meals

c) 20% premium meals

23.2 Daily meal portion control

23.2.1 Portion control: Breakfast

• Cereal: Cooked meal porridge (maize or/and Oats) and other suggestions.
• Cooked breakfast at least but not limited to:
• Egg: fried and boiled – (on demand cooked options preferred i.e. scrambled

egg, omelette etc.)

• Bacon and Sausages

of 83

Company Name: __________________________________ Initials: __________

NOTE: Total breakfast meal to provide about 380Kcal

23.2.2 Portion control: Lunch

• A daily preparation of a minimum of nine (9) dishes:

a) 3 protein, 2 starch & 2 vegetable options.

b) 2 salad options (minimum).

c) The service provider can increase the options at their discretion.

• The service provider is required to provide quality meat; red and white meat must be at

least A grade.

• Protein options must cover white and red meat on a daily basis.

of 83

Company Name: __________________________________ Initials: __________

free, dairy-free, wheat-free, non-spicy, diabetic, Halaal, Kosher, etc.

23.3 Canteen Staff Complement (minimum):

• 1 x Key Accounts Manager
• 1 x Catering Manager
• 1 x Chef
• 2 x Cooks
• 2 x Cashiers
• 2 x Waitrons
• 2 x Front line
• 1 x General Assistant

of 83

Company Name: __________________________________ Initials: __________

• Managerial Skills

• Customer Service Skills.

• Computer Literate.

• Minimum 3 years’ experience in similar role.

• Menu costing and invoicing for functions.

• Resolution of food related issues.

• Excellent communication skills.

• Knowledge of Health, Safety and Hygiene Standards.

• This cost to cater will be agreed upon between the Service Provider and the respective client

and Mintek management hosting the function/meeting.

• Mintek reserves the right to obtain catering for special functions and meetings from other local

suppliers.

23.5 Preparation and standards

• Meals/ snacks/ beverages served should be of high quality and prepared in a clean and

hygienic manner in accordance with all health and safety regulations.

• The Service Provider will be responsible for general cleanliness of the food preparation and

serving area.

• The Service Provider will be responsible for pest control and general cleanliness of the food

preparation and serving area.

• The Service Provider is to remove all waste (wet, dry and used oil) on a daily basis. Waste

must be appropriately packaged for disposal with the use of proper refuse bags.

• The service provider is expected to comply with ISO 9002 standard. Ad-hoc audits of

compliance will be done.

23.6 Off-site preparation facility

to ensure compliance with the Occupational Health and Safety Act.

23.7 Facilities provision

Mintek will provide the following facilities for the service provider’s use:

• Telephone and email connection
• Water points
• Geyser
• Refrigeration
• Microwave ovens
• Wash hand basin
• Dishwasher
• Industrial stoves

of 83

Company Name: __________________________________ Initials: __________

• Extraction systems
• Storage facility for equipment and stock
• Natural Gas (Cost of use to supplier)
• Deep cleaning once a month
• Cold room and freezer room

23.8 Water, Electricity and Telephone Facilities

• The cost of utility consumption by the Service Provider will be for the service provider’s

account.

• Mintek will provide a telephone point in the canteen area. All costs associated with rental,

calls, etc. will be for the account of the Service Provider.

• The Service Provider will be billed on a monthly basis to this effect.
• Average monthly costs: Water = R3 030.00; Electricity (Summer) = R3 000.00; Electricity

(Winter) = R3 500.00; Telephone Charges = R2 000.00 & Gas = R3 000.00.

23.9 Storage

• The Service Provider shall maintain a stock of consumables in storage, at own risk, and

provided that all local council by laws and the Occupational Health and Safety Act are adhered

to.

• Mintek shall not be responsible or liable for any loss or damage to the Service Provider’s stock

of consumables and equipment stored on Mintek’s premises.

• Mintek will not accept responsibility for loss or damage to excess stock in fridges and freezers

in the event of power failure or other.

• Stocktaking must be executed outside normal trading hours.

23.10 Occupational Health & Safety

Service provider must provide suitable environmentally friendly disposable containers for serving food and beverages.

The contract is governed by South African law and written in English. The supplier must maintain public liability insurance and insure its own equipment. The supplier indemnifies Mintek against claims from use of the premises. The supplier must comply with the OHS Act and provide a health and safety plan. The supplier must be registered under the Compensation for Occupational Injuries and Diseases Act. Mintek may terminate for default, insolvency or corrupt practices. Disputes go to mediation then court. The supplier cannot assign the contract without written consent. Mintek may vary the contract by up to 25% without price escalation. Delays attract a penalty at the prime interest rate per day. Mintek may terminate and procure services elsewhere if the supplier fails to perform.

Bidders must be registered on the National Treasury's Central Supplier Database (CSD) and provide CSD registration number. Tax compliance required. Joint ventures must be registered on CSD. Bidders must submit tax compliance status (TCS) or CSD number. Bidders must be VAT registered if contract value exceeds R1 million. Bidders must comply with all tender submission requirements including completing official forms, submitting all required documents, and meeting responsiveness criteria.

2. Evaluation of bids............................................................ 11

1.25 Only those tenderers who score a minimum score of 70 points and above in respect

of the functionality criteria will be considered.

1.26 The functionality criteria is contained towards the end of this document.

minimum quality criteria may be invited to an interview if there need arises.

2. Evaluation of bids

B1 – financial offer forms

MTF 01: Financial Offer and Price Declaration

SBD 6.1: Preference Points Claim Form in terms of the Preferential Procurement

mandatory prequalification, mandatory technical, functionality, price and specific