Panel of contractors for general building maintenance & ecd centres – eastern cape tender

Closing date: 10 November 2026 at 11:00 AM

Briefing session: none held

Application forms available from 09 October 2026 at 08:00 AM

Enquiries deadline: before 10 November 2026 (within office hours)

SCM enquiries (written only):

• Contact: Ms Asanda Pokwana
• Email: [email protected]

Technical enquiries:

• Contact: Ms Z. Mzazela
• Email: [email protected]

Employer's agent:

• Contact: Zimasa Mzazela
• Email: [email protected]

Submission address:

Eastern Cape Department of Education

Steve Tshwete Complex, Zone 6

Zwelitsha, 5608

Submission method: sealed envelope, clearly marked with the company name and tender reference number SCMU6-26/27-0006, deposited at the Eastern Cape Department of Education Head Office, Steve Tshwete Complex, Zone 6, Zwelitsha, 5608. Only an original copy is required. Late, telegraphic, telephonic, telefax, facsimile, or email submissions will not be considered. Bids are not opened in public; unsuccessful bidders are notified via publication on relevant platforms. The department is not responsible for wrong delivery, including by courier. All applications must be on official forms (not re-typed).

Returnable documents (all must be completed and signed):

• Front page completed in full.
• Original document format.
• Annexure A – Record of Addenda: lists any addenda received.
• Annexure B – Certificate of Authority for Signatory: proves the signatory's authority (board resolution or letter on company letterhead).
• Annexure C – Declaration of Validity: declares information true and authorises verification.
• Annexure D – Compulsory Enterprise Questionnaire: provides enterprise particulars and confirms no conflict of interest or tender defaulting.
• Annexure E – SBD 4 (Declaration of Interest): discloses any employment by an organ of state or relationship with the procuring institution; false disclosure disqualifies.
• Evaluation Schedule 1 – Relevant Project Experience with supporting documents.
• Evaluation Schedule 2 – Client References.
• Evaluation Schedule 3 – Locality.
• Evaluation Schedule 4 – Expertise of Key Personnel (Contracts Manager) with supporting documents.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Documents with correction fluid.
• Director bidding with more than one company (both companies disqualified).
• Late or incorrectly delivered submissions.

Evaluation is in two phases:

Phase 1 – Compliance and responsiveness: eligibility criteria, completeness of forms, CIDB status, CSD registration, tax compliance, no tender defaulting, no joint ventures, no correction fluid, correct signatures.

Phase 2 – Functionality: minimum qualifying score of 70 out of 100 points. Scoring:

• Relevant project experience (Schedule 1): max 40 points. Three or more similar projects completed in the last 3 years at the value of the contractor's CIDB grading = 40; two projects = 20; one project = 10; non-submission or irrelevant evidence = 0. Each project requires an appointment letter and matching completion certificate, both signed, dated and stamped by the client; documents older than 3 years are not considered.
• Client references (Schedule 2): max 20 points. Three or more references rated Satisfactory, Good or Excellent = 20; two = 10; one = 5; non-submission = 0. Ratings on a scale of 1–5 (5=Excellent, 4=Good, 3=Satisfactory, 2=Fair, 1=Poor).
• Company location (Schedule 3): max 20 points. Eastern Cape based = 20; outside Eastern Cape = 0; verified through CSD.
• Expertise of key personnel – Contracts Manager (Schedule 4): max 20 points. Degree in built environment with minimum 3 years post-qualification experience = 20; National Diploma = 15; National certification = 10; non-submission or no qualification = 0. Requires CV, originally certified copies of qualifications and ID.

Only bidders scoring at least 70 points proceed to the database. The department will categorise admitted contractors by CIDB grade (2GB to 9GB).

The department seeks to establish a panel of prequalified contractors for general building works, covering maintenance, repairs, alterations, upgrades and new ECD centres, including emergency procurement, for education facilities in the Eastern Cape Province. The panel will run for three years. Prequalification does not guarantee any work; contractors will be invited per project as needs arise. A comprehensive scope of work will be provided per project. General building works as defined by CIDB include development, extension, installation, renewal, renovation, alteration, or dismantling of permanent shelters and ancillary works.

Mandatory eligibility:

• CIDB grading: 2GB or higher, with an active (verified) CIDB registration certificate. Suspended or expired status disqualifies. Only one CIDB grading may be indicated.
• CSD registration: must be registered on the National Treasury Central Supplier Database; CSD number (MAAA) must appear on the cover page.
• Tax compliance: must submit a SARS Tax Compliance Status PIN or a printed TCS certificate; alternatively a CSD number if no PIN. Each party in a consortium/JV must submit separately (though JVs are not allowed here).
• CIPC registration: entity must be registered with the South African Registrar of Companies (CIPRO).
• Not listed on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act, 2004).
• No persons in the service of the state as directors or members.
• No joint venture applications allowed.
• A director may bid with only one company.
• All forms must be signed in black permanent ink by an authorised person.

There will be no briefing session held. Submissions must be in sealed envelopes clearly marked with the tender reference number and deposited at the specified address. Late submissions will not be accepted. Telegraphic, telephonic, telefax, facsimile, e-mail and late expressions of interest will not be considered. The received bids will not be opened in public. Unsuccessful tenderers will be informed through publication on relevant platforms. The database will be managed in accordance with CIDB Regulations and the Eastern Cape Department of Education's Supply Chain Management Policy. Contractors admitted to the database will be registered on a qualifying list for construction services in the Eastern Cape Province for a period of three years. Shortlisted contractors will be invited as and when required and must be ready to respond urgently. The department will not be responsible for wrong delivery of documents. All applications must be submitted on official forms (not to be re-typed).

Eligibility criteria: Applicants must fully complete the application form. The tenderer or any director/shareholder must not be listed on the Register of Tender Defaulters. SBD 4 forms must be completed and signed. Only contractors with an active CIDB (verified through CIDB) status will be considered; suspended or expired CIDB status will not be accepted. Documents with correction fluid will be rendered non-responsive. A director can only use one company to bid; failure to do so will disqualify both companies. The tender document must be signed by an authorised person in black permanent ink. The entity must be registered with the South African Registrar of Companies (CIPRO). No joint venture applications will be allowed. Only tenderers registered in a CIDB designation Grading 2GB or higher are eligible. Contractors may indicate only one CIDB grading. Contractors must be registered on the National Treasury Central Supplier Database and the CSD number must be documented on the cover page. Tenderers must comply with tax obligations and submit a SARS PIN or CSD number. No bids will be considered from persons in the service of the state or companies with directors who are persons in the service of the state.

The bid will be evaluated in two phases: Phase 1: Compliance and responsiveness to bid rules and conditions; Phase 2: Functionality. Only applicants who score a minimum of 70 points for functionality will be evaluated further. Functionality evaluation criteria: Relevant project experience (Schedule 1) - maximum 40 points; Client references (Schedule 2) - maximum 20 points; Company location (Schedule 4) - maximum 20 points; Expertise of key personnel (Contracts Manager) (Schedule 3) - maximum 20 points. Total maximum score for quality is 100 points. For project experience: Three or more similar projects completed over the last 3 years to the value of the contractor's CIDB grading = 40 points; two similar projects = 20 points; one similar project = 10 points; non-submission or irrelevant evidence = 0 points. Appointment letters and completion certificates must be submitted for each project; they must be signed, dated and stamped by the client. Projects completed should be within the current CIDB grading or higher. For client references: Three or more references with rating Satisfactory, Good or Excellent = 20 points; two references = 10 points; one reference = 5 points; non-submission = 0 points. Client representative rates performance on a scale of 1-5. For company location: Eastern Cape based = 20 points; outside Eastern Cape = 0 points; non-submission = 0 points. For expertise of key personnel: Degree in built environment with minimum 3 years post-qualification experience = 20 points; National Diploma = 15 points; National certification = 10 points; non-submission or no qualification = 0 points. Points allocated for possession of relevant documents including CV, originally certified copies of qualifications and identity document. Any changes in personnel during the three-year term must be replaced with equivalent qualifications and experience.