Servicing of fire extinguishers – ratlou local municipality (RFQ NW381/CORPS29-08/2026/2027)

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Returnable documents: MBD 4 (Declaration of Interest) must be completed and submitted with the bid. Bids from persons in the service of the state will not be accepted.

Bidders must complete and submit the MBD 4 Declaration of Interest form, disclosing any kinship or relationship with persons in the service of the state, and providing full details of directors, trustees, shareholders, and their state employment status. Bids from persons in the service of the state will not be accepted.

RATLOU LOCAL MUNICIPALITY (i) any municipal council;

The municipality seeks a service provider to service fire extinguishers at the main municipal office and facilities across Ratlou LM. Quotations must include travelling costs, determined from the main offices in Setlagole Village as starting point, and delivery charges. A separate quotation on company letterhead is required.

Closing date: 20 August 2026 at 11h00. Briefing session: N/A.

Enquiries: Mr Mogomotsi Mongale, email [email protected], phone 018 330 7000 / 066 487 0947.

Submit a formal written price quotation to the tender box at Ratlou Local Municipal Offices, Setlagole Village (accessible 24/7). Quotations must be on company letterhead. Include MBD 1, 4, 6.1, 8 and 9, obtainable from Office #45 at the Municipal Offices or the municipal website. Also submit: proof of CSD registration, certified B-BBEE certificate (original or certified, not older than 3 months), CIDB 1SF or higher, recent municipal services payment statement for the company and all directors, proof of company address (lease agreement or affidavit if operating from home), and proof of residence for all directors. No copies of certified copies accepted. Failure to comply may invalidate the offer.

Evaluation proceeds in phases: returnable documents, functionality, then price and preference points. 80/20 Preferential Points System applies (80 points price, 20 points specific goals). Functionality threshold: bidders must score at least 70% to be considered responsive. Functionality scoring: Confirmation letters of similar work (35 points): 4+ letters = 35, 3 = 30, 2 = 20, 1 = 10, none = 0. Purchase orders not accepted. Locality (15 points): within Ratlou LM = 15, within Ngaka Modiri Molema = 10, within North West = 5, outside province = 0. SAQCC registration of key personnel (Technician) (50 points): certified SAQCC Fire Certificate = 50, none = 0. Specific goals: B-BBEE Level 1-2 = 14 points (CSD report or original/certified B-BBEE certificate); 50%+ youth-owned = 3 points (CSD report); 50%+ women-owned = 3 points (CSD report).

Service fire extinguishers at the main municipal office and facilities across Ratlou LM. Quotation must include travelling costs, determined from Ratlou Local Municipality Main Offices in Setlagole Village as starting point. Prices must include delivery charges; goods delivered to facilities. Quantities by facility: Main Municipal Office: 9 x 2kg DCP, 39 x 2.5kg DCP, 6 x 4.5kg DCP, 19 x 5kg DCP, 4 x 9kg DCP, 4 x 2kg CO2, 4 x 5kg Safe File; Madibogo-Pan Library: 3 x 2.5kg DCP, 3 x 5kg DCP, 6 x 5kg Safe File; Setlagole Library: 2 x 2.5kg DCP, 2 x 5kg DCP; Mareetsane Library: 4 x 2.5kg DCP, 1 x 5kg DCP; Disaneng Library: 2 x 2.5kg DCP, 2 x 5kg DCP, 1 x 5kg Safe File; Makgobistadt Library: 3 x 2.5kg DCP, 3 x 5kg DCP, 1 x 5kg Safe File; Tshidilamolomo Library: 1 x 2kg DCP, 3 x 2.5kg DCP, 2 x 5kg DCP, 1 x 5kg Safe File; Setlagole Telecentre: 3 x 2.5kg DCP, 3 x 5kg DCP, 1 x 5kg Safe File; Kraaipan Skill Centre: 5 x 2.5kg DCP, 3 x 5kg DCP, 1 x 5kg Safe File; Tshidilamolomo Skill Centre: 5 x 2.5kg DCP, 5 x 5kg DCP, 1 x 2kg CO2, 1 x 5kg Safe File; Thusong Centre: 24 x 2.5kg DCP, 3 x 4.5kg DCP, 9 x 5kg DCP, 4 x 2kg CO2, 2 x 5kg Safe File. Totals: 5 x 2kg DCP, 9 x 2.5kg DCP, 87 x 4.5kg DCP, 11 x 5kg DCP, 39 x 9kg DCP, 26 x 2kg CO2, 16 x 5kg Safe File. Abbreviations: CO2 = Carbon Dioxide, DCP = Dry Chemical Powder.

Key personnel (Technician) must be registered with SAQCC; a certified copy of the SAQCC Fire Certificate is required for functionality points.

Quoted prices must be inclusive of VAT (if registered) and valid for 45 days. The quotation must be within R30 000 and R300 000 including VAT. Travelling costs must be included, calculated from Ratlou LM Main Offices in Setlagole Village.

Quoted price must be valid for 45 days from date of offer. Prices must be inclusive of VAT (if registered). Quotation expected within a threshold of R30 000 and R300 000 including VAT. Travelling costs must be included and are calculated from Ratlou LM Main Offices in Setlagole Village.

CSD registration: tax compliance status and business registration verified on CSD. B-BBEE: certified copy of B-BBEE certificate (original or certified, not older than 3 months). CIDB: 1SF or higher. Municipal services: recent statement proving payment of rates, taxes, water, etc. for company and all directors. Company address: recognisable proof or signed lease agreement; if director operates from home, original affidavit signed by Commissioner of Oaths. Proof of residence for all directors as per company registration certificate. Returnable forms: MBD 1 (Invitation to Bid), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination).

Specific goals under the 80/20 system: B-BBEE Level 1-2 = 14 points (verified via CSD report or original/certified B-BBEE certificate); 50% or more youth-owned business = 3 points (CSD report); 50% or more women-owned business = 3 points (CSD report).

Service fire extinguishers at the main municipal office and facilities across Ratlou LM. Quotation must include travelling costs and delivery charges. Quantities per facility are specified in the specification table. A separate quotation on company letterhead is required.

Functionality scoring: Confirmation letters of similar work (35 points): 4+ letters = 35, 3 = 30, 2 = 20, 1 = 10, none = 0. Purchase orders not accepted. Locality (15 points): within Ratlou LM = 15, within Ngaka Modiri Molema = 10, within North West = 5, outside province = 0. SAQCC registration of key personnel (Technician) (50 points): certified SAQCC Fire Certificate = 50, none = 0. Bidders scoring below 70% on functionality are non-responsive and not evaluated further.

Returnable documents: invitation to bid, proof of tax compliance status, pricing schedule(s), filled-in task directive/proposal, preference claim form, declaration of interest, declaration of bidder's past SCM practices, certificate of independent bid determination, special conditions of contract, and general conditions of contract. All must be completed and signed.

Preference points may be claimed under the Preferential Procurement Regulations. No specific scoring split or minimum thresholds are stated in the provided document.

The contract form includes a table for pricing, applicable taxes, completion date, and preference points claimed. Payment will be made within 30 days after receipt of an invoice.

Bidders must provide proof of tax compliance status. The contract form requires a declaration of interest, declaration of bidder's past SCM practices, and certificate of independent bid determination.

The contract form lists the bidding documents that form part of the agreement, including invitation to bid, proof of tax compliance, pricing schedules, task directive/proposal, preference claim form, declaration of interest, declaration of bidder's past SCM practices, certificate of independent bid determination, special conditions of contract, and general conditions of contract. The bidder confirms the correctness of the bid and that prices cover all obligations. The bidder accepts responsibility for proper execution of the contract and declares no collusive practices.

Department: Supply Chain Management. No named contact, email, phone, or address provided in the document.

Returnable documents: MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) must be completed, signed, and submitted with the bid. The declaration covers restrictions, convictions, arrears, and contract terminations; false declarations may lead to action.

Bidders must complete and submit the MBD 8 declaration form, declaring any past supply chain management practices, including any restrictions, convictions, or arrears with the municipality.

Supply chain

Management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in

ensuring that when goods

MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): bidders must declare if they or any directors are listed on the National Treasury's Database of Restricted Suppliers, the Register for Tender Defaulters, have been convicted of fraud or corruption in the past five years, owe municipal rates or taxes in arrears for more than three months, or had a contract terminated for failure to perform in the past five years.

Ratlou Local Municipality, Private Bag X209, Madibogo 2772. Tel: (018) 330 7000/14. Fax: (018) 330 7047. Contact department: Supply Chain Management.

Returnable documents: MBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid. The certificate declares that the bid was prepared independently, without collusion or consultation with competitors, and that the signatory is authorized to bind the bidder. A false or incomplete certificate will disqualify the bid.

Bidders must not have abused the municipality's supply chain management system or committed any improper conduct. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance certificate, as required by municipal supply chain regulations.

Supply Regulation 38 (1) prescribes that a supply chain management policy must

provide measures for the combating of abuse of the supply chain management system, and must

enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse;

b. reject the bid of any bidder if that bidder or any of its directors has abu

MBD 9 (Certificate of Independent Bid Determination) must be completed and submitted with the bid. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax clearance certificate.

The municipality may reject a bid if the bidder or any of its directors has abused the supply chain management system or committed improper conduct. The municipality may cancel a contract if the bidder committed corrupt or fraudulent acts during bidding or execution.