Assessment and moderation services for national certificate: IT end user computing (2026/27) – 97 learners

Returnable documents:

• MBD 4 (Declaration of Interest): discloses whether the bidder or any director, trustee, shareholder, manager, or principal shareholder is in the service of the state, or has any relationship with state employees involved in evaluating or adjudicating the bid. Full details of all directors, trustees, members, and shareholders must be provided. A false declaration may lead to disqualification.

No evaluation criteria beyond the mandatory MBD 4 declaration are stated. Bidders must complete and submit the MBD 4 form as part of the bid.

Bidders must not be persons in the service of the state. Bidders must declare any kinship or relationship with state employees involved in the bid evaluation or adjudication.

Returnable documents — all must be completed, signed and submitted with the quotation:

• MBD 7.2 (Contract Form – Rendering of Services, Part 1): the service provider's undertaking to render the services at the quoted prices, valid for the stated period from the closing date.
• Invitation to bid (bidder and contact details).
• Proof of tax compliance status.
• Pricing schedule(s).
• Filled task directive/proposal.
• Preference claim form for Preferential Procurement (B-BBEE points claim).
• Declaration of interest (SBD 4 equivalent).
• Declaration of bidder's past SCM practices (SBD 8 equivalent).
• Certificate of Independent Bid Determination (SBD 9 equivalent).
• Special Conditions of Contract.
• General Conditions of Contract.

Disqualification risks:

• Any required form omitted or unsigned.
• Quotations received after the closing time.
• Errors in prices or rates are at the bidder's own risk.

Evaluation will apply the Preferential Procurement Regulations preference point system. The bidder must complete the preference claim form to claim points. No specific scoring split or minimum qualifying score is stated in the document.

The tender is for the provision of assessment and moderation services for the National Certificate – Information Technology: End User Computing for the 2025/26 academic year. Specific scope, quantities, locations and service levels are not detailed in the available document.

Payment for services rendered will be made within 30 days after receipt of an invoice, per the contract form (Part 2). No bid security, bonds, guarantees or retention amounts are stated.

Required compliance evidence:

• Proof of tax compliance status.
• Preference claim form for Preferential Procurement (B-BBEE points claim).
• Declaration of interest (discloses any state employment or connection).
• Declaration of bidder's past SCM practices.
• Certificate of Independent Bid Determination (no collusion, no price disclosure).
• The bidder must be duly authorised to sign the contract.

The contract comprises the bidding documents (invitation, tax compliance proof, pricing schedules, task directive/proposal, preference claim form, declaration of interest, declaration of past SCM practices, certificate of independent bid determination, special conditions), the General Conditions of Contract, and any other specified documents. The bidder accepts responsibility for correct execution of all obligations and confirms prices cover all specified services. Mistakes in prices or rates are at the bidder's own risk.

Preference points are claimed via the preference claim form for Preferential Procurement. No further evaluation details are provided.

The successful bidder must complete and sign a written contract form (MBD7). Bid response documents may be deposited in the bid box at the street address provided. The bid is subject to the Preferential Procurement Policy Framework Act, the General Conditions of Contract (GCC), and any applicable special conditions. Bidders must be tax compliant and provide a SARS TCS PIN or CSD number. Foreign suppliers must complete the questionnaire in Part B:3. No bids will be considered from persons in the service of the state.

Bidding procedure enquiries and technical information contacts are to be provided on the MBD1 form; no specific contacts are stated in the document.

Submission address: bid box situated at the street address given in the invitation (address not specified in the extracted text).

Submission method: deposit bid response documents in the bid box at the street address provided in the invitation.

• Bids must be delivered by the stipulated time to the correct address; late bids will not be considered.
• Bids must be submitted on the official MBD1 form (not re-typed) or online.
• The successful bidder must complete and sign the written contract form (MBD7).
• Returnable forms: MBD1 (Invitation to Bid) with supplier details, tax compliance PIN or CSD number, and signature.

Evaluation is subject to the Preferential Procurement Policy Framework Act and its regulations.

• No bids will be considered from persons in the service of the state.
• Bidders must be tax compliant; a SARS TCS PIN or CSD number is required.
• Foreign suppliers must complete the questionnaire in Part B:3.

The tender is for the provision of assessment and moderation services for the National Certificate – Information Technology: End User Computing for the 2025/26 academic year.

• The successful bidder will be required to sign a written contract form (MBD7).

Tax compliance:

• Bidders must be tax compliant and provide a SARS Tax Compliance Status (TCS) PIN or a CSD number.
• A printed TCS certificate may be submitted with the bid.
• For consortia, joint ventures, or sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.
• Foreign suppliers must complete the pre-award questionnaire in Part B:3; if not resident, no branch, no permanent establishment, no source of income, and not liable for taxation in South Africa, a TCS PIN is not required.
• Failure to provide the required particulars may render the bid invalid.
• No bids will be considered from persons in the service of the state.

{"name":null,"email":null,"phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":null}

Returnable documents: MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) must be completed and submitted with the bid. The declaration covers restricted supplier status, tender defaulters, fraud/corruption convictions, municipal arrears, and terminated contracts. False declarations may lead to contract cancellation and further action.

Bidders must complete and submit MBD 8 – Declaration of Bidder's Past Supply Chain Management Practices. The declaration requires disclosure of any restrictions, convictions, arrears, or terminated contracts. False declarations may lead to contract cancellation and further action.

MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) must be completed and submitted. It requires declarations on restricted supplier status, tender defaulters, fraud/corruption convictions, municipal arrears, and terminated contracts. False declarations may lead to contract cancellation and further action.

The municipality requires assessment and moderation services for the National Certificate – Information Technology: End User Computing for the 2026/27 academic year, covering 97 learners. The work comprises an assessment programme and a moderation programme, each of 134 credits.

Closing date: 23 October 2026 at 11:00.

Briefing session: none (N/A).

Enquiries:

• Contact: Mr Lesley Muji
• Email: [email protected]
• Telephone: 018 330 7000 / 071 382 0622

Municipality:

• Ratlou Local Municipality
• Telephone: 018 330 7000
• Fax: 018 330 7047
• Address: Private Bag X209, Madibogo, 2772
• Website: www.ratlou.gov.za

Submission address:

Ratlou Local Municipal Offices

Setlagole Village

Tender Box (generally opened 24 hours and 7 days per week)

Submission method: physical tender box.

Submission address: Ratlou Local Municipal Offices, Setlagole Village, Tender Box (generally opened 24 hours and 7 days per week).

Closing time: 23 October 2026 at 11:00.

Returnable forms (all must be completed, signed and submitted with the quotation):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points under the 80/20 system.
• MBD 7.2 (Contract Form): contract for rendering of services.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion and independent pricing.

Forms obtainable from Office #45 at the Municipal Offices or the municipal website.

Disqualification risks:

• Failure to comply with any condition may invalidate the offer.
• Certified copies older than three months from the advertisement date are not accepted.
• Copies of certified copies are not accepted.

Evaluation phases: returnable documents, functionality, then price and preferential points.

Minimum qualifying score: 70/100 on functionality; below 70 is non-responsive and not evaluated further.

Functionality scoring (out of 100):

• Confirmation letters of similar work on previous client's letterhead: 5 or more = 40, 4 = 30, 3 = 20, 2 = 10, 1 = 5, 0 = 0.
• Registration with statutory bodies: registered with MICT SETA = 40, not registered = 0.
• Locality of bidder: within Ratlou = 20, within Ngaka Modiri Molema = 15, within North West Province = 10, outside the province = 5.

Preference points (80/20 system):

• Price: 80 points.
• Specific goals: 20 points.

Specific goal points:

• B-BBEE Level 1: 14 points (verified by original/certified copy of B-BBEE certificate).
• 50% or more owned youth business: 3 points (verified by CSD report).
• 50% or more owned women business: 3 points (verified by CSD report).

Provision of assessment and moderation services for the National Certificate – Information Technology: End User Computing for the 2026/27 academic year, for 97 learners.

Scope:

• Assessment Programme: 134 credits.
• Moderation Programme: 134 credits.

Price validity: quoted prices must remain valid for 60 days from the date of the offer.

VAT: prices must be inclusive of VAT if the bidder is VAT-registered.

Pricing threshold: the quotation must fall within R30 000 and R300 000 including VAT.

Mandatory registrations and evidence:

• Tax compliance status verified on the Central Supplier Database (CSD).
• Proof of business registration on the CSD.
• Certified copy or original B-BBEE certificate.
• Recent statement proving payment of South African municipal services (rates, taxes, water, etc.) for the company and all directors.
• Recognisable proof of company address or lease agreement, obtainable from the local municipality, tribal office or landlord.
• Proof of residence of all directors as they appear on the company registration certificate, obtainable from the local municipality or tribal authority.

Certification rules:

• Certified copies must not be older than three months from the date of advertisement.
• Copies of certified copies are not accepted.

Specific goals under the 80/20 system:

• B-BBEE Level 1: 14 points, verified by original or certified copy of B-BBEE certificate.
• 50% or more owned youth business: 3 points, verified by CSD report.
• 50% or more owned women business: 3 points, verified by CSD report.

Bidders must submit the required proof with the quotation to claim these points; failure to do so means points are not claimed.

No tender-specific contractual terms beyond the standard conditions are stated. The MBD 6.1 declaration warns that fraudulent claims for specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from state business for up to 10 years, or criminal prosecution.

Prices quoted must be valid for 60 days from the date of offer.

Prices must be inclusive of VAT if the bidder is registered.

The quotation must be submitted with MBD 1, 4, 6.1, 7.2, 8 and 9, obtainable from Office #45 at the Municipal Offices or the municipal website.

The price quotation must fall within R30 000 and R300 000 including VAT.

Failure to comply with these conditions may invalidate the offer.

Functionality is scored out of 100 and bidders must score at least 70 to proceed. Scoring: confirmation letters of similar work (5+ = 40, 4 = 30, 3 = 20, 2 = 10, 1 = 5, 0 = 0); MICT SETA registration (registered = 40, not registered = 0); locality (within Ratlou = 20, within Ngaka Modiri Molema = 15, within North West = 10, outside province = 5).