Supply, delivery and fitment of 8 rear tracking tyres (315/80 r22.5)

Closing: 22 October 2026 at 12:00.

No other dates (briefing, site visit) specified.

Procedure enquiries:

• Contact: Chief Financial Officer
• Telephone: (053) 928 2200
• Fax: (053) 927 6181

Technical enquiries:

• Contact: W Louw
• Telephone: 053 928 2305 / 2264
• Fax: (053) 927 2390

Submission address:

• Bid box: 19A Market Street, VRYBURG, 8601
• Postal: PO Box 35, VRYBURG, 8600

Submission: Physical only.

• Deposit in bid box at 19A Market Street, VRYBURG, 8601, or post to PO Box 35, VRYBURG, 8600.
• Envelope must be sealed and marked with quotation number and description.
• No email, fax, or telegram.
• Late quotations disqualified.
• Bid box available Mon–Fri 07:30–16:15.

Mandatory returnable documents (each must be completed and signed):

• MBD 1 (Invitation to Quotation): bidder details and offer.
• MBD 2 (Tax Clearance): original tax clearance certificate and pin.
• MBD 3.1 (Pricing Schedule – Firm Prices): unit prices, VAT inclusive.
• MBD 4 (Declaration of Interest): disclose state connections.
• MBD 5 (Declaration for Procurement >R10m): if applicable.
• MBD 6.1 (Preference Points Claim): B-BBEE and specific goals.
• MBD 6.2 (Local Content Declaration).
• MBD 7.1 (Contract Form / Offer).
• MBD 8 (Past SCM Practices).
• MBD 9 (Independent Bid Determination).
• Quotation Declaration (section 3).
• Board/Consortium Resolution (section 4/5).
• Previous Work Experience (section 9).
• Quotation checklist.
• Certified company and VAT registration.
• Certified ID (sole proprietors).
• Industry registration (if applicable).
• Original receipt for document fee.
• B-BBEE certificate or sworn affidavit (EME).
• Tax clearance certificate and pin (original).
• Full CSD report (≤14 days old).

Disqualification:

• Any missing or unsigned form.
• Late submission.
• Submission by email/fax.
• Corrections with correction fluid.
• Not in black ink.
• Envelope not sealed or not marked.

Returnable documents checklist:

• MBD 1, 2, 3.1, 4, 5 (if applicable), 6.1, 6.2, 7.1, 8, 9.
• Quotation Declaration (section 3).
• Board/Consortium Resolution (section 4/5).
• Previous Work Experience (section 9).
• Quotation checklist.
• Certified company and VAT registration.
• Certified ID (sole proprietors).
• Industry registration (if applicable).
• Original receipt for document fee.
• B-BBEE certificate or sworn affidavit.
• Tax clearance certificate and pin.
• Full CSD report (≤14 days).

Preference point system: 80/20 (Price 80, Specific Goals 20).

• Price scoring: Ps = 80 × (Pmin / Pt).
• Specific goals (max 20 points):
• B-BBEE Level 1: 4 pts, Level 2: 3 pts, Level 3: 1 pt, Level 4+: 0 pts.
• Black ownership: 4 pts.
• Local residence in Naledi Municipality: 4 pts.
• Women: 4 pts.
• People with disabilities: 4 pts.
• Youth (18–35): 4 pts.
• No minimum qualifying score stated.
• CSD registration and full report required for evaluation.
• Tax clearance and B-BBEE certificate mandatory for award.
• Municipality not obliged to accept lowest bid.

Scope: Supply, delivery and fitment of 8 rear tracking tyres.

• Tyre specification: 315/80 R22.5.
• Quantity: 8 tyres.
• Includes fitment.
• Delivery location: not specified in document.

Bidders must list previous work experience of a similar nature successfully executed in the last 5 years. Provide project value, dates, client/employer, project description, and contact person details. The municipality may verify references.

Pricing schedule (MBD 3.1):

• Only firm prices accepted.
• Prices must be VAT inclusive.
• Item 1: 8 Rear Tracking Tyres 315/80 R22.5, including fitment.
• Total quotation price carried forward to cover page.
• Delivery costs included.
• Offer valid for 60 days.

Pricing format: Firm prices only, VAT inclusive.

• Pricing schedule (MBD 3.1): unit prices for tyres and fitment.
• Delivery costs must be included in the price.
• Offer validity: 60 days from closing date.
• No bid security, bonds, guarantees, or retention mentioned.
• No financial capacity threshold stated.

Mandatory registrations and documents:

• CSD registration: full CSD report not older than 14 days from closing.
• Tax clearance: original Tax Clearance Certificate and Tax Compliance Status pin.
• B-BBEE: original or certified B-BBEE status level verification certificate, or sworn affidavit for EMEs (revenue ≤ R10 million).
• Company registration: certified copy.
• VAT registration: certified copy.
• Sole proprietors: certified ID.
• Industry registration: if applicable.
• No persons in service of the state may bid.
• Declaration of Interest (MBD 4) must disclose any state connections.

B-BBEE requirements:

• B-BBEE status level verification certificate (original or certified copy) required to claim preference points.
• EMEs (annual revenue ≤ R10 million) may submit a sworn affidavit instead.
• Certificate must be issued by a SANAS-accredited verification agency, an accounting officer (CCA), or a registered auditor.
• Points claimed based on B-BBEE level: Level 1 = 4 pts, Level 2 = 3 pts, Level 3 = 1 pt, Level 4+ = 0 pts.
• Fraudulent claims may lead to disqualification, contract cancellation, restriction from state business, or prosecution.

Contractual terms:

• Offer valid for 60 days from closing date.
• Withdrawal within validity period: bidder may be liable for additional costs incurred by municipality.
• Acceptance: communicated by registered mail; deemed effective on date of posting.
• Governing law: South Africa.
• Domicilium: bidder must provide a physical address in South Africa for legal notices.
• Bidder bears risk of pricing errors.
• Full responsibility for contract fulfilment.
• Consortium/JV: joint and several liability.
• Copyright/patent rights in documents and processes vest in the municipality.
• Contract subject to municipality's Supply Chain Management Policy and GCC (July 2010).

Special conditions of quotation:

• Document must be kept intact; if taken apart, quotation may be rejected.
• All schedules/forms must be completed and signed.
• Completed in black ink.
• Prices VAT inclusive.
• Corrections: cross out in ink and initial; no correction fluid.
• Municipality may accept whole or part of quotation.
• Lowest quotation not necessarily accepted.
• Copyright/patent rights vest in municipality.
• No email/fax submissions.
• Late quotations not considered.
• Submission in sealed envelope at 19A Market Street, Vryburg.

Tax clearance requirements (MBD 2):

• Original Tax Clearance Certificate and Tax Compliance Status pin must be submitted.
• Certified copies not accepted.
• CSD registration report not older than 14 days required.
• For consortia/JV/subcontractors, each party must submit separate tax clearance.
• Foreign suppliers must also comply.
• Failure to submit valid tax clearance invalidates the quotation.

Specific goals points are awarded as per MBD 6.1:

• B-BBEE Level 1: 4 pts, Level 2: 3 pts, Level 3: 1 pt, Level 4+: 0 pts.
• Black ownership: 4 pts.
• Local residence in Naledi Municipality: 4 pts (proof: rates statement ≤3 months or tribal letter).
• Women: 4 pts (ID document).
• People with disabilities: 4 pts (medical report).
• Youth (18–35): 4 pts (ID document).
• Total specific goals points: 20.
• Points claimed must be substantiated; fraudulent claims may lead to disqualification, contract cancellation, restriction from state business up to 10 years, or criminal prosecution.