Supply and delivery of signage and cones — ingquza hill local municipality (IHLM/66/2026-27/COMM)

Closing

• 23 October 2026 at 12:00.

Advert date

• 15 October 2026.

Briefing / site visit

• No compulsory briefing or site visit is scheduled; site meetings are indicated on the advert only where attendance is compulsory.

Tender validity

• 90 days from the closing date.

No compulsory briefing or site visit is scheduled for this bid; site meetings are indicated on the advert only where attendance is compulsory.

Technical enquiries

• Contact: S. Dakwa
• Department: Community Services
• Telephone: 039 252 0131
• Email: [email protected]

Bidding procedure enquiries

• Contact: A Ntongana
• Department: Supply Chain Management
• Telephone: 039 252 0131
• Email: [email protected]

Submission address

135 Main Street

Flagstaff

4810

(Municipal Reception / tender box)

Submission method

• Hand delivery only: sealed envelope deposited in the tender box at 135 Main Street, Flagstaff, 4810 (Municipal Reception).
• Closing: 23 October 2026 at 12:00.
• The envelope must be endorsed with bid number IHLM/66/2026-27/COMM and the description (supply and delivery of signage and cones).
• Late, couriered, faxed or emailed bids will not be accepted under any circumstances.
• Bids must be submitted on the municipality's original documentation; retyped documents are not accepted.
• The bid document must not be taken apart, have pages omitted or extra pages inserted; every page must be initialled.

Returnable documents (failure to submit renders the bid non-responsive)

• Valid full CSD registration proof.
• Completed and signed MBD 1 to MBD 9 declarations.
• Completed and signed Annexure C (local content declaration).
• Valid SARS Tax Compliance Status PIN printout.
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• MBD 7.1 contract form: signed by the successful bidder when the contract is concluded.

Other notes

• Tender documents are downloadable from www.ihlm.gov.za (Procurement: Open Tender) and the eTender Portal.
• The municipality may extend the tender period by notice in the press and on its website.

Returnable with the bid: valid full CSD registration proof; completed and signed MBD 1 to 9 declarations; completed and signed Annexure C; valid SARS TCS PIN printout; and a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof. Bids must be submitted on the municipality's official forms and may not be retyped.

Preference point system: 80/20

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals allocation

• Owned by black people who are youth (18-35 years): 6 points.
• Owned by black people who are women: 6 points.
• Owned by black people living with disability: 2 points.
• Owned by black people: 6 points.

Verification documents for goal claims

• Youth, women and black ownership: CSD registration report and ID copy of the registered owner or director.
• Disability: letter from a medical practitioner.

Notes

• No minimum qualifying score for functionality is stated.
• Points not claimed with supporting proof at submission are treated as not claimed.
• The municipality may require bidders to substantiate preference claims before or after adjudication.

Scope

• Supply and delivery of signage and cones for Ingquza Hill Local Municipality, including installation of beach safety signs.

Grass cutting signs — quantity 6

• Size: 900 mm x 600 mm x 1500 mm.
• Material: steel, for durability.
• Colour: yellow background with the wording "Caution!!! Grass cutting in progress" in bold black lettering.
• Triangular style, sturdy build, portable, assembled at the work area to warn motorists and pedestrians.

Beach safety signs — quantity 5

• Size: 450 mm x 300 mm.
• White background with a red graphic and bold black lettering.
• Supplied with two poles for installation.
• Installed by the service provider at four beaches: Mbotyi, Msikaba, Port Groverner and Mkhambathi.
• Wording on each board: NO FIREARMS, NO KNIVES, NO DRUGS, NO ALCOHOL, and "VIOLATORS WILL BE PROSECUTED" in bold red.

Cones — quantity 30

• Size: 1000 mm.
• Reflective tape and a base.
• High-gloss dayglo orange, highly visible day and night.
• Heavy base that does not topple; durable and easy to wash.

The service provider installs the beach safety signs at four beaches: Mbotyi, Msikaba, Port Groverner and Mkhambathi.

Grass cutting signs: 900 mm x 600 mm x 1500 mm, steel, yellow background with bold black lettering "Caution!!! Grass cutting in progress", triangular, portable — quantity 6. Beach safety signs: 450 mm x 300 mm, white background, two poles, red graphic with bold black lettering, wording NO FIREARMS, NO KNIVES, NO DRUGS, NO ALCOHOL and "VIOLATORS WILL BE PROSECUTED" in bold red — quantity 5. Cones: 1000 mm, reflective tape, base, dayglo orange, heavy base — quantity 30. Prices must include VAT and all other charges.

Pricing format

• Firm prices only; non-firm prices and prices subject to exchange rate variation will not be considered.
• Prices must include VAT (15%), customs or excise duty and any other applicable tax, levy or duty.
• All delivery costs, transport, overheads and other expenses must be included in the bid price for delivery to the prescribed destination.
• Prices tendered are final and binding.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.

Validity

• The offer must remain valid, irrevocable and open for acceptance for 90 days from the closing date.
• Withdrawal within the validity period may make the bidder liable for the municipality's additional costs of re-awarding or re-inviting the tender, recoverable by set-off against money due or against any guarantee or deposit held.

Mandatory eligibility

• Valid full CSD registration proof.
• Valid SARS Tax Compliance Status PIN printout, or a CSD number where no TCS is available.
• Completed and signed MBD 1 to MBD 9 declarations.
• Completed and signed Annexure C (local content declaration).
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.
• Local content of 100% where applicable.

Exclusions

• Bids will not be considered from persons in the service of the state.
• Bids will not be considered from bidders or their directors/shareholders listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• Bids will not be considered from bidders who have abused the municipality's supply chain management system, or who failed to perform on a previous contract after written notice.

Standard forms (complete, sign and submit)

• MBD 1: invitation to bid and bidder details.
• MBD 2: tax clearance certificate requirements.
• MBD 3.1 / 3.3: firm price pricing schedules.
• MBD 4: declaration of interest.
• MBD 6.1: preference points claim for specific goals.
• MBD 6.2: declaration certificate for local production and content.
• MBD 6.4: local content of products claim.
• MBD 7.1: contract form for purchase of goods/works.
• MBD 8: declaration of the bidder's past supply chain management practices.
• MBD 9: certificate of independent bid determination.

Disqualification risks

• Any mandatory document omitted or left unsigned.
• Failure to submit the local content declaration certificate and Annex C.
• Late, couriered, faxed or emailed bids.
• Bids not submitted on the municipality's original documentation.

Specific goal points: black youth ownership (18-35 years) 6 points; black women ownership 6 points; ownership by black people living with disability 2 points; black ownership 6 points. Claims must be supported by a CSD registration report and an ID copy of the registered owner or director; disability claims require a letter from a medical practitioner.

Grass cutting signs: portable, assembled at the work area to warn motorists and pedestrians. Beach safety signs: 450 mm x 300 mm, white background, red graphic with bold black lettering, supplied with two poles and installed by the service provider at Mbotyi, Msikaba, Port Groverner and Mkhambathi; wording on each board covers NO FIREARMS, NO KNIVES, NO DRUGS, NO ALCOHOL and "VIOLATORS WILL BE PROSECUTED" in bold red. Cones: 1000 mm, reflective tape, base, high-gloss dayglo orange, highly visible day and night, heavy non-toppling base, durable and easy to wash.

The municipality is under no obligation to accept any proposal and may reject the whole or any part of it; the lowest bid will not necessarily be accepted. Bids will not be considered from persons in the service of the state, from bidders or their directors/shareholders on the Register of Tender Defaulters, from bidders who have abused the SCM system, or from bidders who failed to perform on a previous contract after written notice. The municipality's supply chain policy applies. The tender offer must remain valid for 90 days; withdrawal within that period may make the bidder liable for the municipality's additional costs.

Bids must be deposited in the tender box at 135 Main Street, Flagstaff, 4810 by 12:00 on 23 October 2026. Late, couriered, faxed or emailed bids will not be accepted. Bids must be in a sealed envelope endorsed with the bid number and description. The bid document must not be reproduced, taken apart or altered, and every page must be initialled. The municipality may extend the tender period by notice in the press and on its website.

Mandatory documents: valid full CSD registration proof; completed and signed MBD 1 to 9 declarations; 100% local content where applicable; completed and signed Annexure C; valid SARS TCS PIN printout; and a signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof. The tender offer must remain valid for 90 days after the closing date.

80/20 preference point system: price 80 points and specific goals 20 points, out of 100. The 80/20 system applies to requirements valued up to R50 million including all applicable taxes.