General building maintenance service provider for 36 months — area 2, eastern cape

Closing: Monday, 09 November 2026 at 11:00.

Advertising date: Thursday, 15 October 2026.

Bid validity period: 84 calendar days.

Compulsory bid briefing, clarification or site inspection meeting: none scheduled — date, starting time, venue and virtual link are not applicable.

Addenda or errata: published in the original advertising media at least 10 working days before the closing date.

CIDB compliance correction: 21 working days after the closing date for bidders who applied to the CIDB on or before closing.

Departmental clarification requests: 7 calendar days to respond before the bid is disqualified.

No compulsory bid briefing, clarification or site inspection meeting is scheduled. Venue, date, starting time and virtual meeting link are not applicable.

SCM enquiries

• Contact: Unathi Mabusela
• Role: SCM official
• Telephone: 047-502 7049 (office hours)
• Email: [email protected]

Technical / project enquiries

• Contact: Mbulelo Mabusela
• Role: DPWI Project Manager
• Telephone: 047 502 7090 (office hours)
• Cell: 076 811 3678
• Email: [email protected]

Bid box / hand delivery

Department of Public Works & Infrastructure

5th Floor Reception

PRD II Building

Sutherland Street

Mthatha

5100

Postal address

The Director-General

Department of Public Works and Infrastructure

Private Bag X5007

Mthatha

5100

Document collection

NDPWI, 5th Floor Reception, PRD II Building, Sutherland Street, Mthatha, 5100 (working hours).

Submission method

• Hand delivery to the bid box or posting to the postal address below. Telegraphic, telephonic, telex, facsimile, electronic and late bids are not accepted.
• Closing: Monday, 09 November 2026 at 11:00.
• Bid box: 5th Floor Reception, PRD II Building, Sutherland Street, Mthatha, 5100.
• Postal: The Director-General, Department of Public Works and Infrastructure, Private Bag X5007, Mthatha, 5100.
• Documents must be completed in non-erasable ink on the official forms; forms may not be retyped.
• Correction fluid is prohibited; corrections must be crossed out and initialled by the person authorised to sign.

Returnable documents

• DPW-07 (Form of Offer and Acceptance): signed offer stating the total price including VAT and all applicable taxes.
• PA-11 (Bidder's Disclosure): discloses the bidder's interests and past supply chain management conduct.
• PA-15.1 / PA-15.2 / PA-15.3: board resolution, consortium or joint venture resolution, or special resolution authorising the signatory.
• PA-40 (Declaration of Designated Groups for Preferential Procurement).
• PA-16 (Preference Points Claim Form, Preferential Procurement Regulations 2022).
• DPW-09 (EC) (Particulars of Tenderer's Projects); an own form is allowed if it carries the same detail and is signed, dated and cross-referenced.
• DPW-21 (EC) (Record of Addenda to Tender Documents).
• DPW-16 (Tender Briefing Meeting Certificate), if applicable.
• Proof of CSD registration, with the supplier number entered on the form of offer.
• Fully priced Bill of Quantities / Pricing Schedule, including sectional summary and final summary pages.
• Valid Letter of Good Standing with COIDA.
• B-BBEE certificate or sworn affidavit; a consolidated certificate for trusts, consortia and joint ventures.

Disqualification risks

• More than one bid or an alternative offer for the same bid.
• Being party to an agreement with another entity bidding for the same bid.
• Evidence of communication with a competing bidder.
• Any Bill of Quantities or Pricing Schedule item left unpriced.
• Failure to state the percentage mark-up on provisional amounts.
• Failure to meet the key personnel requirements.
• Reference letters not on the departmental template.
• Failure to provide requested clarification within 7 calendar days of the request.

PA-15.1 / PA-15.2 / PA-15.3: resolution authorising the signatory to bind the bidder, consortium or joint venture.

PA-11: Bidder's Disclosure.

Proof of CSD registration, with the supplier number on the form of offer.

PA-40: Declaration of Designated Groups for Preferential Procurement.

DPW-09 (EC): Particulars of Tenderer's Projects, or an own form carrying the same detail, signed, dated and cross-referenced.

DPW-21 (EC): Record of Addenda to Tender Documents.

DPW-07: fully completed Form of Offer and Acceptance.

PA-16: Preference Points Claim Form under the Preferential Procurement Regulations 2022.

Consolidated B-BBEE certificate for trusts, consortia and joint ventures, and a B-BBEE certificate or sworn affidavit for the relevant sector.

Valid Letter of Good Standing with COIDA.

Fully priced Bill of Quantities / Pricing Schedule with sectional and final summary pages.

Trade test certificates for all key personnel.

Two reference letters on the departmental template.

Evaluation method

• Method 2 (financial and preference offer) applies, under the 80/20 preference point system.
• Price carries 80 points; specific goals carry 20 points.

Responsiveness (pass or fail)

• Bidders must satisfy the eligibility criteria in the Tender Data.
• The bid must be received by the closing date and time, completed in non-erasable ink or electronically if issued in electronic format.
• Correction fluid is prohibited; corrections must be crossed out and initialled.
• A fully priced Bill of Quantities / Pricing Schedule and completed sectional and final summary pages must be submitted.
• DPW-21 (Record of Addenda) must be complied with.
• Reference letters must use the departmental template.
• Bids are evaluated against the objective criteria.

Risk assessment (pass or fail)

• Each criterion carries equal weight; an unacceptable risk on any one criterion makes the bid non-responsive.
• Technical risk 1: experience on comparable projects in the past 5 years, with at least two contactable references.
• Technical risk 2: contractual commitment and quality of performance on comparable projects over the past 10 years.
• Technical risk 3: suitably qualified and experienced human resources, shown by organogram, CVs, certified IDs and proof of professional registration.
• Technical risk 4: attendance of the compulsory bid clarification meeting, if applicable.
• Commercial risk: financial viability over the contract period — rates tendered, bank rating, financial capability, pending legal action, auditor's report on liquidity, and company or parent company guarantees.

Specific goals (20 points)

• 51%+ black-owned EME or QSE: 10 points.
• Located in the Eastern Cape: 2 points.
• 51%+ black women-owned EME or QSE: 4 points.
• 51%+ black people with disability-owned EME or QSE: 2 points.
• 51%+ black youth-owned EME or QSE: 2 points.

Objective criteria

• Similar 36-month general building maintenance bids are running for Areas 1 to 5 and may be awarded to more than one contractor.
• A bidder positioned to win more than one area will be asked to select a preferred bid; the Department may then negotiate with the next highest scorer.
• No counteroffer will exceed a bidder's original financial offer.
• The Department may withdraw or cancel any of the listed bids before or after closing.

Scope

• General building maintenance for the Department of Public Works and Infrastructure over 36 months in Area 2, Eastern Cape.
• Work is priced and executed through the Bill of Quantities / Pricing Schedule in the bid document.

Key personnel (mandatory)

• 1 bricklayer with a passed trade test.
• 3 plumbers with passed trade tests.
• 3 carpenters with passed trade tests.
• 1 painter with a passed trade test.
• Trade test certificates for each key person must accompany the bid; non-compliance disqualifies the bid.
• The same key staff may be nominated for more than one Department bid; if those staff are already committed to another awarded or recommended bid, the Department may require replacement staff with the minimum qualifications and CVs.

Experience

• Two reference letters for completed maintenance, repair or new installation projects, each with a contract value above R130,000.00.
• Reference letters must use the departmental template; letters in other formats are not considered.
• At least two contactable references are required. A referee who does not respond to the Department's enquiry is not counted, and the bidder gets one opportunity to supply alternative contact details.

Risk assessment information

• DPW-09 (EC) must be completed in full; failure renders the bid non-responsive.

Technical risk criterion 3 assesses suitably qualified and appropriately experienced human resources.

The bidder must show it can respond appropriately to the services, with a company organogram, CVs and certified IDs of all principals and employed staff, and proof of professional registration.

Current and future workload against capacity and capability is considered.

The bidder must demonstrate the professional and technical qualifications and competence needed for the scope of work.

Key personnel (mandatory): 1 bricklayer, 3 plumbers, 3 carpenters and 1 painter, each having passed a trade test. Trade test certificates must be submitted with the bid; non-compliance disqualifies.

Experience: two reference letters for completed maintenance, repair or new installation projects, each above R130,000.00 in contract value, on the departmental reference letter template. Letters not on the template are not considered.

At least two contactable references are required and must respond to the Department's enquiries. A non-responsive referee is disregarded, with one opportunity to supply alternative contact details.

DPW-09 (EC) must be completed with details of current and previous projects; failure renders the bid non-responsive.

The Employer may contact references not listed by the bidder.

The same key staff may be nominated for more than one Department bid; if those staff are committed elsewhere, replacement staff with the minimum qualifications and CVs may be required.

Quality and performance are assessed under technical risk criterion 2, covering comparable projects over the past 10 years.

Aspects assessed: progress on current projects against programme or contractual period; completion of previous projects within contractual periods and extensions, and penalties imposed; time management and programming, timely ordering of materials and appointment of subcontractors; payment to suppliers and cash flow; quality of workmanship, extent of reworks and timely remedial work; suitably qualified and experienced personnel and staff turnover, particularly site manager and foreman; handling of labour disputes; subcontractor turnover, liaison and payment problems; contract administration including compliance with laws, insurance, security, timely documentation and response to written instructions; health and safety compliance and incidents; plant and equipment availability; delays and claims; and assistance in finalising the final account.

Failure to provide contactable references renders the bid non-responsive.

Bidders must fully price the Bill of Quantities / Pricing Schedule; any unpriced item disqualifies the bid.

The percentage mark-up on provisional amounts must be indicated; failure eliminates the bid.

Fully priced sectional summary and final summary pages must be submitted with the bid.

The offer total is stated inclusive of VAT and all applicable taxes.

Bid document price: R300.00, non-refundable, cash only on collection; free download from www.etenders.gov.za.

Pricing

• The Bill of Quantities / Pricing Schedule must be fully priced; any unpriced item disqualifies the bid.
• The percentage mark-up on provisional amounts must be stated; failure eliminates the bid.
• Fully priced sectional summary and final summary pages must be submitted.
• Prices are inclusive of VAT and all applicable taxes.
• The award may be subject to price negotiation; the negotiated price becomes firm and final.

Bid document price

• R300.00, non-refundable, cash only on collection. Documents may also be downloaded free from www.etenders.gov.za.

Security (one option to be selected)

• Cash deposit of 2.5% of the contract sum (excluding VAT), or
• Variable guarantee of 2.5% of the contract sum (excluding VAT) (DPW-10.5: FM), or
• Retention of 2.5% of the contract sum (excluding VAT), or
• 1.25% cash deposit plus 1.25% retention of the contract sum (excluding VAT).
• Guarantees must be issued by a registered short-term insurer or a registered bank on the prescribed pro-forma; altered wording is not accepted.

Financial viability

• Assessed over the contract period: rates tendered, bank rating, access to financial resources, pending legal action, auditor's report on liquidity, and company or parent company guarantees and financial statements.

Registration and eligibility

• CIDB contractor grading: 3GB or 3GB* or higher. Emerging enterprises: PE or higher.
• Bidders must be registered with the CIDB, or capable of registration within 21 working days of the closing date, in the specified class of works and grading.
• Bidders who applied to the CIDB on or before the closing date for correction of non-compliance, an upgrade or a new designation may be evaluated as capable of registration.
• CIDB non-compliance means an inactive, expired, suspended, deregistered or wrong-designation status.
• Proof of registration on National Treasury's Central Supplier Database (CSD), with the supplier number entered on the form of offer.
• Valid Letter of Good Standing with COIDA.

B-bbee

• A SANAS-accredited B-BBEE certificate or a sworn affidavit is required to claim preference points.
• Trusts, consortia and joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited provider.
• The certificate or affidavit must be for the relevant sector.
• EMEs may submit the B-BBEE exempted affidavit issued under the amended Construction Sector Code.

Other

• Bidders may be required to provide fingerprints from SAPS and a completed security clearance application with supporting documentation.
• Bidders must comply with the Special Conditions of Bid (SCB-01).
• All Contract Participation Goal targets (local manufacturers of material, local building material suppliers, local labour skills development, enterprise development, contract skills development, DPWI National Youth Service and labour-intensive works) are not applicable.

Preference points for specific goals apply to transactions above R1 million and up to R50 million, out of 20 points:

• 51%+ black-owned EME or QSE: 10 points. Evidence: SANAS-accredited B-BBEE certificate or sworn affidavit.
• Located in the Eastern Cape: 2 points. Evidence: municipal rates statement, account or statement, permission to occupy from a local chief, or lease agreement, all in the bidder's name.
• 51%+ black women-owned EME or QSE: 4 points. Evidence: SANAS-accredited B-BBEE certificate or sworn affidavit.
• 51%+ black people with disability-owned EME or QSE: 2 points. Evidence: B-BBEE certificate or affidavit plus a medical certificate, SASSA registration or NCPPDSA registration confirming permanent disability.
• 51%+ black youth-owned EME or QSE: 2 points. Evidence: ID copy plus B-BBEE certificate or sworn affidavit.

Trusts, consortia and joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited provider, for the relevant sector.

Health and safety compliance is assessed under technical risk criterion 2: adherence to regulations, and the number of transgressions and serious incidents.

A valid Letter of Good Standing with COIDA must be submitted with the bid.

Contract period: 36 months.

Security: one of a 2.5% cash deposit, 2.5% variable guarantee (DPW-10.5: FM), 2.5% retention, or 1.25% cash deposit plus 1.25% retention, each calculated on the contract sum excluding VAT.

Guarantees must be issued by a registered short-term insurer or bank on the prescribed pro-forma; altered wording is not accepted.

The successful bidder must elect a domicilium citandi et executandi in South Africa for service of legal notices.

The agreement takes effect on hand delivery, or within two working days of the Employer handing it to a courier for door-to-door delivery, provided the tracking number is sent to the bidder within 24 hours.

The bidder must notify the Employer in writing within seven working days of submission if it cannot accept the schedule of deviations; otherwise the agreement is binding.

Within two weeks of receiving the completed agreement, the successful bidder must contact the Employer's agent to arrange delivery of bonds, guarantees, proof of insurance and other required documentation; failure to do so is a repudiation of the agreement.

The award may be subject to price negotiation, and the negotiated price is firm and final.

Bids are evaluated under the Special Conditions of Bid (SCB-01).

Contract Participation Goals are set out in PG-01.2 (EC): Scope of Work and PG-02.2 (EC): Pricing Assumptions, with the feasibility study forming part of the specification.

All Contract Participation Goal targets are not applicable: local manufacturers of material, local building material suppliers, local labour skills development, enterprise development, contract skills development, DPWI National Youth Service training and development, and labour-intensive works.

CIDB grading: 3GB or 3GB* or higher; emerging enterprises PE or higher; registration or capability of registration within 21 working days of closing.

Key staff: 1 bricklayer, 3 plumbers, 3 carpenters and 1 painter, all trade tested, with certificates submitted.

Experience: two reference letters for completed maintenance, repair or new installation projects each above R130,000.00, on the departmental template.

Bill of Quantities / Pricing Schedule must be fully priced, with mark-up on provisional amounts stated.

Valid Letter of Good Standing with COIDA.

Proof of CSD registration.

DPW-09 (EC) completed in full.

Preference point system: 80/20, Method 2 (financial and preference offer).

Risk assessment: each criterion carries equal weight, and an unacceptable risk on any one criterion makes the bid non-responsive.

Technical risk criteria: (1) experience on comparable projects in the past 5 years; (2) contractual commitment and quality of performance on comparable projects over the past 10 years; (3) suitably qualified and experienced human resources; (4) attendance of the compulsory bid clarification meeting, if applicable.

Commercial risk: financial viability over the construction period — rates tendered, bank rating, financial capability and capacity, pending legal action, auditor's report on liquidity, and company or parent company guarantees and financial statements.

Objective criteria: similar 36-month general building maintenance bids for Areas 1 to 5 may be awarded to more than one contractor; a bidder in line to win more than one area selects a preferred bid, and the Department may negotiate with the next highest scorer without exceeding the bidder's original offer.