Hazardous identification risk assessment, evacuation warden, hazardous chemical handling and stacking & storage training for department of water and sanitation employees (wte 1019 ce)

Submission method

• Bid response documents must be deposited in the bid box at the street address given in the bid document.
• Bids must reach the stipulated address by the closing time; late bids are not accepted.
• Bids must be submitted on the official forms provided and may not be re-typed.

Returnable documents

• SBD 1 (Invitation to Bid): bidder, contact and supplier details, signed as the offer cover page.
• Proof of authority for the signatory, such as a company resolution.
• SARS Tax Compliance Status PIN, a printed TCS certificate, or a CSD number.

Contract

• The successful bidder must complete and sign the SBD 7 written contract form.

Disqualification risks

• Delivery after the stipulated time.
• Omission of, or failure to complete, any required particulars or forms.

Tax and registration

• Bidders must be compliant with their tax obligations.
• A SARS Tax Compliance Status PIN must be submitted so the organ of state can verify the taxpayer's profile and tax status.
• A printed TCS certificate may be submitted with the bid instead.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database, the CSD number must be provided.
• Consortia, joint ventures and subcontractors: each party must submit its own TCS certificate, PIN or CSD number.

Exclusion

• Bids will not be considered from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.

Framework

• The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations and the General Conditions of Contract, together with any special conditions of contract.

Returnable form

• SBD 4 (Bidder's Disclosure): must be completed and signed by the bidder, disclosing any state employment or interest held by the bidder, its directors, trustees, shareholders, members, partners or controlling persons, and confirming the bid was prepared independently.

Disqualification risk

• A bidder appearing on the Register for Tender Defaulters or the List of Restricted Suppliers is excluded from the bid process.
• A disclosure found to be untrue or incomplete disqualifies the bid.

SBD 4 (Bidder's Disclosure)

• Declares whether the bidder or any director, trustee, shareholder, member, partner or controlling person is employed by the state, is connected to anyone at the procuring institution, or holds an interest in another related enterprise.
• Certifies that the bid was arrived at independently, without consultation or arrangement with competitors on prices, specifications, quantities or market allocation, and that bid terms were not disclosed to competitors before bid opening or award.
• Bidders on the Register for Tender Defaulters or the List of Restricted Suppliers are disqualified.

Returnable document

• B-BBEE / EME-QSE reporting letter: every supplier must complete the company composition template and return it together with all quotation documents.
• The template must be completed and signed by the supplier's representative, with name and position recorded.

No evaluation criteria, scoring split, preference point system or minimum qualifying score are stated.

• The B-BBEE composition data collected in the reporting template is for reporting purposes only; it does not prejudice the supplier and is not applied as an evaluation tool.

Training to be delivered to Department of Water and Sanitation employees in:

• Hazardous identification and risk assessment.
• Evacuation warden duties.
• Hazardous chemical handling.
• Stacking and storage.

No quantities, venues, delegate numbers or delivery dates are stated.

B-BBEE reporting

• All suppliers must complete the company composition template disclosing B-BBEE level and SMME status (EME, QSE or Large/Generic).
• Ownership data required: percentage Black ownership, Black youth, Black women, Black people with disability, Black people in rural or underdeveloped areas or townships, cooperatives owned by Black people, and Black military veterans.
• No B-BBEE level threshold, CIDB grade, turnover requirement or local content percentage is stated.

Company composition reporting template, to be completed by all suppliers and returned with the quotation documents.

• Records the quotation or bid number, description of goods or services, supplier name, quotation or bid amount and B-BBEE level.
• Records ownership composition: total number of owners, shareholders or directors, and the percentage of Black ownership.
• Records the percentage of Black people who are youth, Black women, people with disability, people living in rural or underdeveloped areas or townships, and military veterans.
• Records whether the enterprise is a cooperative owned by Black people.
• Records SMME status: EME, QSE or Large/Generic.
• The information is collected for reporting purposes only and does not affect evaluation.

The B-BBEE composition information gathered in the reporting template is used for reporting only. It does not disadvantage the supplier in any way and is not treated as an evaluation criterion.