Onsite and offsite machining, welding and line boring services at vanderkloof power station (5-Year term)

The document is Eskom's Supplier Quality Management specification (240-105658000/QM 58), which sets out the minimum quality requirements for all existing and potential Eskom suppliers. It defines the quality criteria for selection, evaluation and monitoring of suppliers, and requires suppliers to develop, implement, maintain and continually improve a quality management system (QMS) based on ISO 9001. The specification applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers, and forms part of all Eskom RFIs, RFQs, RFPs and contracts for procurement of products and services.

Closing date: 19 November 2026 at 10:00 (from tender record).

No briefing or site visit dates are stated in the provided document.

Returnable documents — all must be completed, signed and submitted with the bid:

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001): acknowledges and accepts Eskom's supplier quality requirements and the ISO 9001 standard.
• Category 3 quality returnables as listed in the List of Tender Returnables (240-12248652): objective evidence of a developed QMS complying with ISO 9001, including a quality manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity/corrective action procedure.
• Draft contract quality plan specific to the scope of work, addressing minimum requirements per ISO 10005.
• Example inspection and test plan (ITP) or quality control plan (QCP) from similar or previous work.
• Documented information for control of externally provided processes, products and services.
• Documented information for roles, responsibilities and authorities in relation to the QMS (e.g. organisation charts, job descriptions, work instructions).

Disqualification risks:

• Failure to complete and sign Form A.
• Omission of any required Category 3 quality returnable.
• Submission after the closing time.

Evaluation stages:

1. Pre-contract award quality requirements: bidders must complete and sign Form A and submit Category 3 quality returnables as listed in the List of Tender Returnables (240-12248652).
2. Capability and capacity assessment: Eskom may perform assessments on the main supplier and sub-suppliers prior to contract award.
3. Post-contract award: compliance with contract execution, supplier quality performance monitoring, quality audits, and standard conditions.

No specific scoring split, preference point system (80/20 or 90/10), or minimum qualifying score is stated in the provided document.

Scope: Onsite and offsite machining, welding and line boring services at Vanderkloof Hydroelectric Power Station for a period of 5 years.

Quality management system requirements:

• The supplier and sub-suppliers must develop, implement, maintain and continually improve a formal QMS conforming to the latest ISO 9001 standard (or applicable QMS standard).
• The QMS must include documented information such as a quality manual, quality plans, work procedures, work instructions, method statements and workflow documentation.
• Unless excluded by the selected quality category, the QMS must carry a valid ISO 9001 certificate from an accredited certification body.
• The supplier must inform Eskom of any proposed changes to the QMS or staff that affect the quality system before implementation.
• The main supplier must manage sub-supplier quality programmes, including verification of QMS, audits, surveillance, assessment of CQPs, review of QCPs, nonconformity and defect management, inspection and test plans, and risk management.

Contract Quality Plan (CQP):

• Where specified, all individual products, services and processes must have a documented, implemented, reviewed and maintained CQP and/or QCP (ITP).
• CQPs must comply with ISO 10005 and be submitted prior to the initial scope of work kick-off or pre-fabrication meeting, whichever is earlier.
• CQPs must address management of records, free access for inspection, final documentation submission, special processes (welding, NDT, heat treatment, coatings), personnel qualification, equipment storage and preservation, and communication channels.

Quality Control Plan (QCP)/Inspection and Test Plan (ITP):

• QCP/ITPs must be reviewed and accepted by Eskom before work commences, and must allow for insertion of Eskom-specific hold and witness points.
• QCP/ITPs must cover materials certification, fabrication, in-process inspections, final acceptance tests, packaging, pre-shipment, transportation, preservation, site acceptance tests, construction, erection, pre-commissioning and commissioning.
• Once signed, QCP/ITPs become addendums to the main contract.
• A quality kick-off meeting will be held at the start of the contract and, if required, at the start of each subsequent phase.
• Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency.
• Eskom may appoint resident quality inspectors at the supplier's facility; the supplier must provide workspace at no cost.

Special processes:

• Welding: welders must be qualified to specified codes; WPS, PQR and WQR must be submitted for review and acceptance before manufacture.
• Personnel performing special processes (e.g. NDE, welding, coating, heat treatment) must be suitably qualified and, where applicable, registered with statutory bodies.
• Personnel must be certified competent through internal competency control procedures or an external certification body (e.g. NDT) accredited per SETA requirements.

Preservation:

• The supplier must implement a documented preservation management programme covering valves, electrical motors, mechanical and rotating equipment, piping, instrumentation, flange faces, gaskets, coatings, insulation and other materials.
• Preservation requirements must be documented in purchase orders and work authorisations, and communicated to project logistics, construction management, quality, security and other functional areas.
• Eskom must have free and unrestricted access to all preservation records for inspection and audit.

Method statements:

• The supplier must develop and implement processes and procedures to monitor, verify and document the quality of the scope of work.
• A quality method statement based on ISO 9001 and specific to the scope of work may be required (Category 4 requirement; not applicable to Category 3).
• The supplier must plan for quality-related activities and interfaces within the project to meet Eskom requirements.
• The supplier must arrange coordination meetings with Eskom prior to placing orders for items or equipment.
• The supplier must establish processes for formal assessment of sub-supplier inspection and testing programmes.

Preservation management:

• The supplier must deploy a documented programme for identification of all physical asset pre-operation preservation of quality requirements.
• Preservation requirements must be documented in purchase orders and work authorisations, and communicated to project logistics, construction management, quality, security and other functional areas.
• Eskom must have free and unrestricted access to all preservation records.

Personnel qualifications:

• Personnel performing special processes (e.g. NDE, welding, coating, heat treatment) must be suitably qualified and, where applicable, registered with statutory bodies.
• Personnel must be certified competent through internal competency control procedures or an external certification body (e.g. NDT) accredited per SETA requirements.
• All personnel who perform activities that affect quality must have their training needs identified and documented; training must be implemented and certificates must meet SETA requirements.
• Quality audit and performance review personnel must be trained, accredited and experienced.

No specific years of experience or reference project requirements are stated in the provided document.

Quality management system requirements:

• The supplier and sub-suppliers must develop, implement, maintain and continually improve a QMS based on ISO 9001.
• The QMS must include documented information such as a quality manual, quality plans, work procedures, work instructions, method statements and workflow documentation.
• Unless excluded by the selected quality category, a valid ISO 9001 certificate from an accredited certification body is required.
• The supplier must complete and sign Form A to acknowledge and accept Eskom's supplier quality requirements.

Quality categories:

• Four categories (1-4) define the minimum returnable documentation; only one category applies per procurement.
• Category 3 (applicable to this tender) requires objective evidence of a developed QMS, including a quality manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, and nonconformity/corrective action procedure.
• A draft contract quality plan specific to the scope of work, addressing ISO 10005, must be submitted.
• An example ITP/QCP from similar or previous work must be submitted.
• Documented information for control of externally provided processes, products and services must be submitted.
• Documented information for roles, responsibilities and authorities must be submitted.

Contract Quality Plan (CQP):

• CQPs must comply with ISO 10005 and be submitted prior to the initial scope of work kick-off or pre-fabrication meeting.
• CQPs must address management of records, free access for inspection, final documentation submission, special processes, personnel qualification, equipment storage and preservation, and communication channels.

Quality Control Plan (QCP)/Inspection and Test Plan (ITP):

• QCP/ITPs must be reviewed and accepted by Eskom before work commences.
• QCP/ITPs must cover all stages from materials verification through commissioning.
• Once signed, QCP/ITPs become addendums to the main contract.

Post-contract award:

• A quality kick-off meeting will be held at the start of the contract.
• Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency.
• Eskom may appoint resident quality inspectors; the supplier must provide workspace at no cost.
• Quality audits and performance reviews must be carried out by trained, accredited and experienced personnel.
• The supplier must submit a schedule of anticipated quality audits at the time of first post-contract award CQP submission.

Quality management system compliance:

• The supplier and sub-suppliers must have a QMS conforming to ISO 9001 (latest revision) or an applicable QMS standard.
• Unless excluded by the selected quality category, a valid ISO 9001 certificate from an accredited certification body is required.
• The supplier must submit objective evidence of a developed QMS, including documented information as per Category 3 requirements.

No specific B-BBEE, CSD, tax, CIDB or CIPC requirements are stated in the provided document.

The specification references the Safety, Health, Environment and Quality (SHEQ) Policy (32-727) as an informative reference. No specific OHS requirements, safety plans or HSE compliance details are stated in the provided document.

Standard conditions:

• Eskom has rights of access to supplier and sub-supplier facilities for quality-related activities.
• Eskom has rights to information, including access to all quality records.
• The supplier must implement a preservation management programme as described in the technical specifications.
• Eskom may conduct quality audits and related quality performance reviews.
• Nonconformities and nonconforming outputs identified by Eskom must be managed and corrected within contractual conditions.
• Special processes (e.g. welding, NDT) must comply with specified requirements.

No specific contract duration, termination or penalty clauses are stated in the provided document.

Evaluation is based on compliance with Eskom's supplier quality requirements. Bidders must complete and sign Form A and submit Category 3 quality returnables. Eskom may perform capability and capacity assessments prior to contract award. Post-contract award, the supplier must comply with contract execution, quality performance monitoring, quality audits and standard conditions. No specific scoring split or minimum qualifying score is stated in the provided document.

Closing date: 19 November 2026 at 10:00

No other dates are stated in the document.

Returnable documents:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPC affidavit, proof of ownership/shareholding (preferably CIPC) with breakdown, certified ID copies of shareholders, and proof of disability (where applicable) to claim preference points.
• Completed SDL&I Implementation Schedule, returned within 28 days after contract award.
• Quarterly SDL&I reports per the Data Collection Template.
• B-BBEE Improvement or Retention Plan, submitted within 30 days of contract signing.
• Tender response must separate local and imported components as per the Price Schedule.

Disqualification risks:

• Failure to meet the mandatory CIDB CSDG of 0.25% of the Acceptable Contract Amount renders the tender non-responsive.
• Failure to provide B-BBEE documentation does not disqualify, but the bidder scores only on price (90/80) and 0 points for specific goals.

Evaluation is based on the 90/10 or 80/20 preference point system. A maximum of 10 points (90/10) or 20 points (80/20) is awarded for specific goals (B-BBEE status level). Points for price and specific goals are added and rounded to two decimal places. The contract is awarded to the tenderer scoring the highest total points, subject to the Preferential Procurement Policy Framework Act.

B-BBEE points table:

• Level 1: 10 (90/10) / 20 (80/20)
• Level 2: 9 / 18
• Level 3: 6 / 14
• Level 4: 5 / 12
• Level 5: 4 / 8
• Level 6: 3 / 6
• Level 7: 2 / 4
• Level 8: 1 / 2
• Non-compliant: 0 / 0

Objective criteria (CIDB Skills Development) is a condition for contract award. If not met, the second-ranked tenderer may be recommended for award.

Scope of work: Provision of welding, machining and associated services (onsite and offsite machining, welding and line boring) at Vanderkloof Hydroelectric Power Station.

Duration: 60 months (5 years).

CIDB Skills Development:

• Mandatory Construction Skills Development Goal (CSDG) of 0.25% of the Acceptable Contract Amount.
• Example training initiative: National Diploma/Experiential training for a Mechanical Engineer (24 months entry level).
• The actual skills/trade type may be negotiated, but the 0.25% expenditure is a condition for contract award.

Pricing format: Tender response must be separated into local and imported components as per the Price Schedule included with the tender documents. Local procurement content is total spending minus the imported component.

SDL&I penalty and security:

• Penalty of 1.5% of Contract Value for failure to meet SDL&I obligations.
• Eskom will retain 1.5% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon full fulfilment.

B-bbee:

• Valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPC affidavit is a condition for contract award.
• Revenue up to R10 million (EME): sworn affidavit may be submitted.
• Revenue up to R50 million (QSE): must comply with all elements of the QSE scorecard relevant to the sector, unless at least 51% black-owned, in which case a sworn affidavit is required.
• Revenue above R50 million: valid B-BBEE certificate required.

B-BBEE improvement milestones (non-negotiable):

• Level 1: maintain.
• Levels 2-3: improve or maintain.
• Level 4: achieve Level 3 by end of first year, then improve one level each subsequent year.
• Levels 5-8 or non-compliant: achieve Level 4 by end of first year, then improve one level each subsequent year.

CIDB:

• Mandatory CSDG of 0.25% of Acceptable Contract Amount; failure renders tender non-responsive.

Local procurement:

• Eskom target: 100% local procurement content.
• Procurement from designated groups (black-owned): target 5.0% of local procurement content.

Sworn affidavit validity:

• Must include deponent's name as per ID, identity number, designation (director/owner/member), enterprise name and address, percentage of black ownership/female/designated group, total revenue and basis (audited/management), financial year end, B-BBEE status level, empowering supplier status.
• Deponent and Commissioner of Oaths must sign on the same date.
• Commissioner of Oaths cannot be an employee or ex officio of the enterprise.

Jobs: Tenderers must submit proposals for the type and number of jobs created and retained in South Africa as a direct result of the contract.

SDL&I penalty and performance security:

• Penalty of 1.5% of Contract Value for failure to meet SDL&I obligations.
• Eskom retains 1.5% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon full fulfilment.

Reporting and Monitoring: Suppliers must submit quarterly reports per Data Collection Template. Eskom reviews within 30 days and notifies in writing if obligations not met. Suppliers must implement corrective measures before next report, failing which retention clauses are invoked. An SDL&I Implementation Schedule must be completed and returned within 28 days after contract award, used for monitoring and reporting.

Objective criteria: CIDB Skills Development is a mandatory requirement. Tenderer must commit to a Construction Skills Development Goal (CSDG) of 0.25% of the Acceptable Contract Amount. Failure to meet this mandatory % renders the tender non-responsive. Example training initiative: National Diploma/Experiential training for Mechanical Engineer (24 months entry level).

Section 1: Specific Goals - A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the tender. The points scored for the specific goal must be added to the points scored for price and the total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the Preferential Procurement Policy Framework Act, the contract must be awarded to the tenderer scoring the highest points. B-BBEE Status Level points table (90/10 and 80/20 systems). Documents required to claim preference points: valid B-BBEE certificate (SANAS accredited) or sworn affidavit/CIPC affidavit, proof of ownership/shareholding with breakdown, certified ID copies of shareholders, proof of disability where applicable. Tenderer failing to provide documentation for the allocation of preference points will not be disqualified, but may only score points out of 90/80 for price and scores 0 points out of 10/20 for specific goals.

Eskom Holdings SOC Ltd invites tenders for onsite and offsite machining, welding and line boring services at Vanderkloof Hydroelectric Power Station for a period of five (5) years.

Closing date: 19 November 2026 at 10h00

Clarification meeting (non-compulsory):

• Date: Monday 09 November 2026
• Time: 10h00 – 12h00
• Platform: Microsoft Teams
• Link: https://teams.microsoft.com/meet/3495445049758457?p=p9ZOjANdA2lNXN7KxY
• Meeting ID: 349 544 504 975 845 7
• Passcode: Jb6dL6uR
• Attendance must be confirmed with the Eskom Representative, stating name, position and contact details of each attendee.

Clarification queries deadline: 5 working days before the tender submission deadline.

A non-compulsory clarification meeting will be held on Monday 09 November 2026, 10h00–12h00 via Microsoft Teams. Link: https://teams.microsoft.com/meet/3495445049758457?p=p9ZOjANdA2lNXN7KxY, Meeting ID: 349 544 504 975 845 7, Passcode: Jb6dL6uR. Tenderers must confirm attendance with the Eskom Representative, stating name, position and contact details of each attendee.

Eskom Representative (all queries and clarifications):

• Name: Siyabulela Kekana
• Role: Eskom Representative
• Email: [email protected]
• Telephone: 021 941 5762

Procurement Manager (signatory on ITT):

• Name: Ms. Zodidi Mavume
• Role: Procurement Manager

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic only, via the Eskom E-Tendering site (Eskom Tender Bulletin). No hard copies accepted.

Upload requirements:

• Documents must be uploaded under the folders: Technical, Commercial, Financial, Other.
• All documents in PDF format; price list in PDF and a copy in Excel format.
• No zip/condensed files.
• Maximum upload size per document: 500 MB; total submission restricted to 4 GB.
• If resubmitting, the latest version is accepted; previous submissions become null and void.
• Ensure the submission status is marked as complete.

Returnable forms (all must be completed, signed where required, and submitted by closing time):

• Annexure A (Authorisation Form): certifies the signatory is authorised to bind the bidder; attach certified copy of resolution/power of attorney.
• Annexure B (Acknowledgement Form): acknowledges receipt and acceptance of tender conditions.
• Annexure C (Tenderer's Particulars): bidder identification and contact details.
• Annexure D (Integrity Pact Declaration): commits to ethical conduct and no collusion.
• Annexure E (CPA for Local Goods/Services): declaration for local content.
• Annexure G1-G4 (SBD 6.2 and supporting schedules): local production and content declarations.
• Annexure H (SBD 1 Invitation to Bid): cover page with bidder details and signature.
• Annexure J (SBD 4 Bidders Disclosure): discloses any interest or connection with state employees.
• Annexure I (SBD 6.1 Preference Points Claim): claims preference points under PPPFA; if not submitted, scores zero for specific goals but is not disqualified.
• Annexure K (Tax Evaluation Questionnaire): determines if the entity is a personal service provider for PAYE.
• Annexure L (E-tendering Help Manual acknowledgement): confirms understanding of e-tendering process.

Non-disqualifiable returnables (if incomplete, Eskom will request submission within 5 working days; otherwise disqualified):

• Tax clearance certificate or SARS e-filing PIN (if not verifiable via CSD).
• Employment Equity compliance proof (for designated employers).
• CIDB proof of grading (within 21 working days from closing).
• NEC3 Term Service Contract (Annexure O) completed, including pricing schedule.
• Additional documents (ECSA/SACPCMP registrations, CVs, permits, licences) as applicable.

Returnables required prior to contract award:

• Proof of CSD registration.
• OHS returnables (Annexure S1-3).
• Quality returnables (Annexure R).
• Environmental requirements per NEC3 TSC.
• Due diligence/financial statements (latest approved annual financial statements, not draft).

Disqualification risks:

• Missing or unsigned disqualifiable returnables.
• Late submission.
• Submitting more than one tender (except where e-tendering size limits apply).
• Tender signed by non-authorised person.
• Conflict of interest.
• Subcontracting 100% of the scope.
• Being on any restriction list (Eskom, National Treasury, Tender Defaulters).

Evaluation stages:

1. Basic compliance: meet eligibility criteria, submit complete tender (commercial, financial, technical), and submit mandatory returnables.
2. Functionality (pass/fail): minimum threshold 80%.

• Proof of Qualified WPS and WPQR: 60%
• Proof of Line Boring Services Capabilities: 35%
• Quality Control Plan: 2.5%
• Deviations: 2.5%
• Tenderers scoring below 80% are not evaluated further.

3. Price (80 points): evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value basis. Unconditional discounts considered; conditional discounts applied at payment.
4. Specific Goals (20 points) under PPPFA 80/20 system. Failure to submit evidence results in 0 points for that goal, but not disqualification.
5. Ranking: price + specific goals scores added, ranked highest to lowest.

Contractual requirements (e.g., CSD registration) are assessed after ranking, not as evaluation criteria.

Scope: Onsite and offsite machining, welding and line boring services at Vanderkloof Hydroelectric Power Station.

Contract period: 5 years.

Contract type: NEC3 Term Service Contract (TSC) – Annexure O.

Technical requirements:

• Proof of Qualified Welding Procedure Specification (WPS) and Welding Procedure Qualification Record (WPQR).
• Proof of line boring services capabilities.
• Quality Control Plan.

Standards and specifications:

• Quality management specification 240-105658000 (previously QM58).
• ISO 9001 requirements (Category 3 from 240-10565800).
• ASME IX and/or BS EN 15614-7 requirements.
• Other Eskom standards and specifications.

Detailed technical specification in Annexure N; technical evaluation criteria in Annexure P.

Quality requirements:

• Comply with quality management specification 240-105658000 (previously QM58).
• ISO 9001 requirements as per Category 3 from 240-10565800.
• Maintain compliance with ISO standards, ASME IX and/or BS EN 15614-7, Eskom quality specifications, and contractual quality obligations.
• Submit Quality Control Plan (part of functionality criteria).
• Detailed requirements in Annexure R (Quality Tender Returnables).

Pricing must be completed and submitted using the Pricing Schedule provided in the NEC3 Term Service Contract (Annexure O).

• Pricing on company letterheads is not permitted.
• Price list must be submitted in PDF and a copy in Excel format.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value basis.
• Prices scored out of 80 points.

Pricing format:

• All pricing must be completed and submitted using the Pricing Schedule provided in the NEC3 Term Service Contract (Annexure O).
• Pricing on company letterheads is not permitted.
• Price list must be submitted in PDF and a copy in Excel format.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Performance security: Not applicable.

Due diligence/financial analysis:

• Latest approved annual financial statements of the tendering company (not parent or holding company) required prior to award.
• Must include: background, signed director's report, signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows, notes to financial statements.
• For unincorporated JV or SPV, each partner must submit its own financial statements.
• For South African entities not audited: signed public interest score, ITA34C for current and previous years.

Mandatory eligibility:

• CSD registration (proof required prior to award).
• Valid tax clearance (or SARS e-filing PIN for verification) – unless foreign supplier with no SA footprint.
• CIDB contractor grading: 6ME or higher for Mechanical Engineering Works.
• JV: every member registered with CIDB; lead partner 5ME or higher; combined grading 6ME or higher.
• Tenderers must be registered or capable of being registered within 21 working days from closing date.
• Not restricted by Eskom, National Treasury, or on Tender Defaulters list.
• No conflict of interest.
• Not subcontracting 100% of scope.

B-bbee:

• Proof of B-BBEE status level required (certificate, sworn affidavit, or other prescribed proof).
• Specific goals scored out of 20 points under PPPFA.

Employment Equity:

• Designated employers must provide proof of compliance with Employment Equity Act, including submission of EE report to Department of Labour.

OHS (Annexure S1-3):

• Acknowledgement of Eskom's OHS legal requirements.
• Occupational Health and Safety Plan addressing project risks.
• Detailed costing for OHS (not lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency CVs and qualifications.

Quality (Annexure R):

• Compliance with quality management specification 240-105658000, ISO 9001, ASME IX/BS EN 15614-7.

Environmental (per NEC3 TSC):

• Waste management: dispose of all waste off-site at permitted facilities; submit waste records.
• Method statement for waste streams, storage, disposal, contingency plans.
• Safety Data Sheet for all chemical/hazardous materials.

Local content:

• SBD 6.2 and Annexures G2-G4 required if designated materials included.

Contract Skills Development Goals (CSDG):

• 6ME at 0.25% – see Annexure Q.

OHS requirements (Annexure S1-3):

• Acknowledgement of Eskom's OHS legal and other requirements (signed).
• Occupational Health and Safety Plan addressing project/scope OHS risks.
• Detailed costing for OHS (broken down, not lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency CVs and qualifications/certificates.

Environmental requirements (per NEC3 TSC draft contract – Annexure O):

• Waste management: dispose of all waste off-site at permitted waste disposal/recycling facilities; submit waste records to Eskom.
• Method statement on waste management must identify waste streams (recyclable, general, hazardous), temporary storage and disposal options, and contingency plans for environmental incidents.
• Safety Data Sheet required for all chemical or hazardous/potentially hazardous materials brought onto site.
• Environmental controls for fauna and flora must be satisfied.

Contract conditions: NEC3 Term Service Contract (TSC) – Annexure O.

Mandatory contractual requirement: Proof of CSD registration.

Additional contractual requirements (may apply): valid B-BBEE, SHEQ requirements, financial viability (submission of financial statements).

Failure to meet contractual requirements by stipulated deadlines may render the tenderer non-responsive and ineligible for award.

Payment terms: 30 days for contracts below R50m incl. VAT; 60 days for contracts above R50m incl. VAT.

Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

CIDB Contract Skills Development Goals (CSDG) applicable – 6ME at 0.25% – see Annexure Q. Recommended supplier must submit SDL&I documentation after award.

Eskom payment terms: within 30 days for contracts below R50 million incl. VAT; within 60 days for contracts above R50 million.

Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.

Main contractors are discouraged from subcontracting with subsidiaries; must declare if doing so.

CIDB Contract Skills Development Goals (CSDG) applicable – 6ME at 0.25% – see Annexure Q.

Recommended supplier must submit SDL&I documentation after award.

Eligibility criteria:

• Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies.
• Ineligible if: nationality of a country on international sanctions list; submitting more than one tender (except where e-tendering size limits apply); JV/consortium agreement does not state joint and several liability; conflict of interest; tender signed by non-authorised person; restricted by National Treasury; on Tender Defaulters list; restricted by Eskom; sub-contracting 100% of scope.

CIDB requirements:

• CIDB grading of 6ME or higher for Mechanical Engineering Works.
• JV members must each be registered with CIDB; lead partner must have 5ME or higher; combined grading must be 6ME or higher.
• Tenderers must be registered with CIDB or capable of being so within 21 working days from closing date.

Functionality requirements:

• Proof of Qualified WPS and WPQR: 60%
• Proof of Line Boring Services Capabilities: 35%
• Quality Control Plan: 2.5%
• Deviations: 2.5%
• Threshold: 80% (must score at least 80% to pass functionality; below 80% not evaluated further).

Price evaluation:

• Inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value basis.
• Prices scored out of 80 points.

Specific goals:

• Scored out of 20 points under PPPFA 80/20 system.
• Failure to submit evidence results in 0 points for that goal, but not disqualification.

Ranking: price + specific goals scores added, ranked highest to lowest.

Contractual requirements (e.g., CSD registration) assessed after ranking, not as evaluation criteria.

The service is onsite machining, welding, line-boring and associated services at Vanderkloof Power Station for a period of five years, when instructed by Task Order in accordance with the Service Information and Annexure A: Technical Specification. The Affected Property is Vanderkloof Power Station at coordinates 29°59'37.29"S 24°43'48.27"E.

Service Manager:

• Name: Rowan Francis
• Address: 15 Pasita Street, Rosenpark, Durbanville, 7550
• Email: [email protected]
• Telephone: TBC

Eskom Holdings SOC Ltd:

• Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg
• VAT number: 4740101508

Returnable documents:

• C1.1 Form of Offer and Acceptance: signed offer with the offered total of the Prices (exclusive and inclusive of VAT) and the tenderer's CIDB registration number.
• C1.2b Contract Data Part Two: completed with key people, fee percentages, and the tendered total of the Prices.
• Schedule of Deviations (if any): attached to the Form of Offer and Acceptance.
• The tenderer must provide securities, bonds, guarantees, proof of insurance, and any other documentation within two weeks of receiving a completed copy of the agreement.
• The tenderer must submit a first plan for acceptance within two weeks of the Contract Date.
• The tenderer must submit a Task Order programme within two working days of receiving a Task Order.
• The tenderer must submit a tax invoice within one week of receiving a payment certificate.
• The tenderer must submit an updated B-BBEE verification certificate within thirty days of notifying a change in B-BBEE status.
• The tenderer must submit a recovery plan or revised Task Order programme within the period stated in a communication from the Service Manager.
• The tenderer must submit mandatory pre-start documents by the required date stated in the Service Information or relevant Task Order.
• The tenderer must submit the complete Task Order databook, handover records, dimensional records, inspection records, and other close-out documentation by the date required.
• The tenderer must submit forecasts of the final total of the Prices at intervals no longer than one month while Task Orders are active, and three months when no Task Order is active.
• The tenderer must submit a B-BBEE improvement or retention plan within 30 days of contract signature (if applicable).

The tender is evaluated under the NEC3 TSC3 contract with main Option A (priced contract with price list).

• The tenderer must complete the Contract Data Part Two (C1.2b) including key people, fee percentages, and the tendered total of the Prices.
• The tenderer must submit a Form of Offer and Acceptance (C1.1) with the offered total of the Prices exclusive of VAT.
• The tenderer must include a Schedule of Deviations if any.
• The tenderer must be registered on the CIDB (tenderer's CIDB registration number is required on the Form of Offer and Acceptance).
• The tenderer must comply with B-BBEE requirements and notify Eskom of any change in B-BBEE status within 7 days.
• The tenderer must not have had a business rescue order granted against it (per Z10).
• The tenderer must not take any prohibited action (corrupt, fraudulent, collusive, coercive, obstructive) as defined in Z11.
• The tenderer must provide insurance certificates when requested.
• The tenderer must comply with the law of the Republic of South Africa and the language of the contract is English.
• Schedule K: Tender evaluation note - commercial evaluation method stated in the Tender Data or Returnable Schedules. Any commercial evaluation basket, rate weighting or evaluation quantity used for tender evaluation is not a forecast, not a guarantee of work, and does not constitute a commitment to instruct any quantity.

Scope of work:

• Onsite and offsite machining, welding, line-boring and associated services at Vanderkloof Power Station.
• Work is instructed by Task Order in accordance with the Service Information and Annexure A: Technical Specification.
• The Affected Property is Vanderkloof Power Station at coordinates 29°59'37.29"S 24°43'48.27"E.
• Service period: five years (60 months) from the starting date.
• The Service Information is in Part C3: Scope of Work, C3.1 Employer's Service Information; Annexure A: Technical Specification; and the drawings, specifications, standards, procedures and other documents expressly identified in C3.1 or Annexure A.
• The Risk Register includes: outage date changes, outage access constraints, outage interface constraints, discovery of additional defects or concealed defects, availability and coordination of the Employer's appointed NDT service provider, and interfaces with Others working on the Affected Property during outage periods.
• The Contractor must submit a first plan for acceptance within two weeks of the Contract Date.
• The Contractor must submit a Task Order programme within two working days of receiving a Task Order.
• The Contractor must prepare forecasts of the final total of the Prices at intervals no longer than one month while Task Orders are active, and three months when no Task Order is active.

Task-specific method statement preparation and submission is a priced documentation/record item (per submission).

Contractor must provide key people data including names, jobs, responsibilities, qualifications, and experience, with CVs, in the Contract Data Part 2.

Quality control requirements include: normal quality control associated with performing activities is included in Composite Activity rates; a quality control representative (labour, person-hour) is a priced item; a Quality Control Plan / inspection and test control submission is a priced documentation/record item; failure to submit mandatory pre-start documents or close-out documentation (including databook, handover records, dimensional records, inspection records) attracts low service damages.

Pricing Data (Part C2) includes a Price List with schedules: Schedule A (labour rates), Schedule B (welding activities), Schedule C (machining and line-boring), Schedule D (heat treatment), Schedule E (transport), Schedule F (travel and accommodation), Schedule G (plant, materials, consumables), Schedule H (documentation), Schedule I (planning and administration), Schedule J (actual cost categories), and Schedule K (tender evaluation note). The Price List is in Part C2.2. The tendered total of the Prices is to be provided by the Contractor.

Pricing format:

• Priced contract with price list (Main Option A).
• The Price List is in Part C2.2 and contains the rates, percentages and pricing categories used for tendering, Task Order pricing and assessment of amounts due.
• The tenderer inserts a rate or percentage against each applicable Price List item.
• The tenderer does not amend, delete, combine, substitute or add Price List items unless instructed by the Employer.
• No Employer quantities or durations are stated in the Price List at tender stage.
• The tendered total of the Prices is to be provided by the Contractor.

Price adjustment:

• Option X1: Price adjustment for inflation. Base date for indices is one month prior to enquiry closing.
• Proportions: 0.45 labour (SEIFSA), 0.25 transport & diesel (L2A), 0.15 machinery & equipment (PPI), 0.15 non-adjustable (fixed).

Payment terms:

• Assessment interval: 25th day of each successive month.
• Currency: South African Rand.
• Payment within 30 days after receipt of a valid tax invoice.
• Interest at the publicly quoted prime rate of interest (Standard Bank of South Africa Limited) for amounts due in Rands.
• The Contractor must provide a tax invoice within one week of receiving a payment certificate.
• The Employer's VAT number 4740101508 must be included on each invoice.

Bonds and guarantees:

• The tenderer must provide securities, bonds, guarantees, proof of insurance and other documentation within two weeks of receiving a completed copy of the agreement.

Insurance:

• The Contractor provides insurances stated in Insurance Table A (loss of or damage to Employer's property, Plant and Materials, Equipment; liability for loss of or damage to property; bodily injury or death of persons; liability for death of or bodily injury to employees).
• The Employer provides insurances stated in Insurance Table B (Assets All Risk, Contract Works, Environmental Liability, General and Public Liability, Transportation (Marine), Motor Fleet and Mobile Plant, Terrorism, Cyber Liability, Nuclear Material Damage and Business Interruption, Nuclear Material Damage Terrorism).

Limitation of liability:

• Contractor's liability for indirect or consequential loss is limited to R0.0 (zero Rand).
• Contractor's total liability for all matters is limited to the total of the Prices, except for additional excluded matters (defects due to design, manufacture/fabrication outside the Affected Property, loss of or damage to property other than Employer's property, death or injury to persons, infringement of intellectual property rights).
• End of liability date: 12 months after the end of the service period.

Low service damages (Option X17):

• Failure to mobilise: 2% of affected Task Order value per day, limited to 10%.
• Failure to submit mandatory pre-start documents: 0.5% per day, limited to 5%.
• Failure to submit close-out documentation: 0.5% per day, limited to 5%.
• Failure to submit recovery plan or revised programme: 1% per day, limited to 5%.
• Rework due to poor workmanship: 2.5% of Task Order per day, limited to 10%.
• No adequate Authorised Supervisors after 1 month: 1% per day, limited to 10%.
• Service delays not finishing as per agreed programme: 1.5% per day, limited to 10%.

CIDB:

• The tenderer's CIDB registration number is required on the Form of Offer and Acceptance.

B-bbee:

• The Contractor must comply with B-BBEE requirements.
• The Contractor must notify the Employer within seven days of any change in B-BBEE status.
• The Contractor must submit an updated verification certificate and supporting documentation within thirty days of the notification.
• If the Contractor's B-BBEE status decreases, the Employer may re-negotiate or terminate the contract.
• Failure to notify a change in B-BBEE status may constitute a reason for termination.

Business rescue:

• The Contractor must not have had a business rescue order granted against it (per Z10).

Ethics:

• The Contractor must not take any prohibited action (corrupt, fraudulent, collusive, coercive, obstructive) as defined in Z11.

Health, safety and environment:

• The Contractor must take all reasonable precautions to maintain health and safety.
• The Employer may appoint the Contractor as Principal Contractor under the Construction Regulations 2014.
• The Contractor warrants that the total of the Prices includes sufficient amount for compliance with the Construction Regulations and all applicable health & safety laws.
• The Contractor must comply with all applicable environmental laws and regulations.
• Asbestos management provisions (Z14) apply, including compliance with the Employer's Asbestos Standard 32-303 and the Asbestos Regulations.

Intellectual property:

• All Foreground Intellectual Property vests with the Employer.
• The Contractor must provide Foreground IP manufacturing documents, designs, processes and/or specifications to the Employer before/on the completion date.

Confidentiality:

• The Contractor must not disclose any information arising from or in connection with the contract.
• Taking images of the Affected Property requires prior written consent of the Service Manager.

Joint ventures:

• If the Contractor is a joint venture, consortium or unincorporated grouping, all parties are jointly and severally liable.
• The Contractor must notify the Service Manager within two weeks of the Contract Date of the key person with authority to bind the Contractor.
• The Contractor must not alter the composition of the joint venture without written consent.

Cession, delegation and assignment:

• The Contractor must not cede, delegate or assign any rights or obligations without written consent.

Tax:

• The Contractor must comply with the Value Added Tax Act and include the Employer's VAT number 4740101508 on each invoice.

Law and language:

• The law of the contract is the law of the Republic of South Africa.
• The language of the contract is English.

Z6: Contractor must take all reasonable precautions for health and safety, may be appointed as Principal Contractor under Construction Regulations 2014, warrants prices include sufficient amount for compliance, and must comply with all health & safety laws and regulations. Z14: Asbestos management provisions including definitions (AAIA, ACM, AL, OEL, etc.), employer ensures ambient air conforms to asbestos standards, contractor may stop work if asbestos identified, removal/disposal by registered asbestos contractor at employer's expense. Priced items include health, safety and environmental representative (labour, person-hour) and task-specific health and safety submission (documentation/record, per Task Order).

Z6.2: Contractor must comply with all applicable environmental laws and regulations and ensure subcontractors and employees do likewise. Priced item: task-specific environmental submission including SDS, chemical controls, spill prevention and waste handling arrangements (documentation/record, per Task Order).

The contract is an NEC3 Term Service Contract (TSC3) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary Options X1 (price adjustment for inflation), X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (Task Order), and additional conditions Z1 to Z14. Key terms include: law of contract is South African law; language is English; period for reply is one week; starting date is the Contract Date; service period is five years (60 months); payment assessment interval is the 25th of each month; currency is South African Rand; payment within 30 days of valid tax invoice; interest at prime rate; additional Employer's risks include discovery of concealed defects; adjudicator from ICE-SA panel; arbitration in Cape Town under Association of Arbitrators rules; price adjustment factors (45% labour SEIFSA, 25% transport/diesel, 15% machinery/PPI, 15% fixed); low service damages table with percentages and limits; limitation of liability (zero for indirect/consequential loss, liability limited to total Prices, end of liability 12 months after service period); Task Order programme submission within 2 working days; additional conditions cover cession, joint ventures, B-BBEE status changes, confidentiality, waiver, health/safety/environment, tax invoices, compensation events, employer's limitation of liability, termination for business rescue, ethics, insurance, intellectual property, and asbestos management.

Service Manager: Rowan Francis, 15 Pasita Street, Rosenpark, Durbanville, 7550, email [email protected].

Closing date: 19 November 2026 at 10:00

PAYE Questionnaire pack applies from 1 March 2026 to 28 February 2027

Contact: Eskom Group Tax

Email: [email protected]

Department: Eskom Group Tax Department, Megawatt Park

Returnable documents:

• Completed PAYE Questionnaire pack, including the signed summary sheet and all applicable signed affidavits (Appendices 1–9).
• The pack must be returned to Eskom Group Tax.

Submission method: email

Submission email: [email protected]

Closing time: 10:00 on 19 November 2026

Return the completed PAYE Questionnaire pack, including the signed summary sheet and signed affidavits (Appendices 1–9) as applicable, to Eskom Group Tax at [email protected].

The PAYE Questionnaire determines the contractor's tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor) based on answers to questions about residence, number of employees, connected persons, income concentration, place of work, and control. Based on the answers, the contractor must sign the applicable affidavits and declarations; failure to sign may result in PAYE being withheld from payments. No other eligibility criteria (e.g., CSD registration, B-BBEE, CIDB grading) are stated in the document.

This document is a PAYE Questionnaire for service contracts with Eskom Group of Companies. It is used to determine whether a contractor (Individual, Close Corporation, Company, or Trust) should be classified as an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for tax purposes. The pack applies only to contractors supplying services to Eskom Holdings SOC Ltd and its subsidiaries.

If the contractor provides Eskom with a valid IRP30 certificate, no employees' tax will be withheld from payments, and an IT3(a) certificate with code 3617 will be issued. If no valid IRP30 certificate is provided, employees' tax will be withheld at individual tax rates until a valid certificate is provided, and an IRP5 certificate with code 3617 will be issued.

Contractors must complete and sign the PAYE Questionnaire and all applicable affidavits/declarations (Appendices 1–9). Failure to sign required affidavits may result in PAYE being withheld from payments. The contractor must be a resident of South Africa or sign Appendix 9 if a non-resident. The pack is based on tax legislation for the 2026/2027 tax year.

Contractors supplying services to Eskom must complete a PAYE Questionnaire to determine their tax classification. The pack applies from 1 March 2026 to 28 February 2027 and is subject to changes in tax legislation. Contractors must truthfully answer all questions and sign required affidavits/declarations. The completed pack must be returned to Eskom Group Tax at [email protected].

For queries regarding the PAYE Questionnaire, contact Eskom Group Tax at [email protected].