Replacement of automated sliding doors at o.R. Tambo international airport – CIDB 6me or higher

The contract is for the replacement of automated sliding doors at O.R. Tambo International Airport, for a period of 24 months. The contract is between Airports Company South Africa SOC Limited and the Contractor (to be inserted at award stage). The contract documents comprise Part C1 Agreements & Contract Data, Part C2 Pricing Data, Part C3 Scope of Work, and Part C4 Site Information.

The document names no specific contact persons or emails for this tender. The employer's address is Airports Company South Africa, O R Tambo International Airport, ACSA Admin. Building, 3rd Floor North Wing Offices, Kempton Park, 1627. The Project Manager and Supervisor are both listed as TBA. For insurance claims, the document lists [email protected] and [email protected].

Returnable documents: the completed NEC3 Form of Offer and Acceptance (C1.1), the Contract Data Part 2 (C1.2b) with all required data inserted, and the priced Bill of Quantities. The offer must state the total price exclusive of VAT, VAT at 15%, and the total inclusive amount. Any deviations from the tender documents must be listed in the Schedule of Deviations. The bidder must sign the offer and have it witnessed. After acceptance, the Contractor must within two weeks contact the employer's agent to arrange delivery of bonds, guarantees, proof of insurance and other required documentation; failure to do so constitutes repudiation. Unless the bidder notifies the employer in writing within five working days of receiving the completed agreement of any reason they cannot accept its contents, the agreement becomes binding.

The document does not state the evaluation criteria, scoring split, or minimum qualifying thresholds. The only related items are: the Contractor must submit a quality plan for acceptance within 2 weeks of the Contract Date, and 'Quality of work not up to the required standard' is listed as an additional Employer's risk.

The works comprise the replacement of automated sliding doors at O.R. Tambo International Airport. The contract is for 24 months. Sectional completion applies: work will be done on one sliding door at a time, with commissioning and testing done per sliding door, each taking one week. The site is O.R. Tambo International Airport, ACSA Admin. Building, 3rd Floor North Wing Offices, Kempton Park. The Works Information is in Part 3: Scope of Work and all documents and drawings to which it refers. The Site Information is in Part 4. The Contractor must provide the works in accordance with the Works Information and warrant that the results are fit for their intended purpose. The Contractor must submit a first programme within 2 weeks of the Contract Date, and revised programmes at intervals no longer than 2 weeks. The Employer is not willing to take over the works before the Completion Date.

The Contractor must provide details of key persons, including the Site/Project Manager and at least one other key person. For each key person, the Contractor must provide name, job, responsibilities, qualifications, and experience. CVs and further key persons data must be appended to the Tender Schedule. The Contractor must also provide the direct fee percentage and subcontracted fee percentage, and the working areas.

The Contractor must implement and maintain a quality management system with the requirements stated in the Works Information. Within 2 weeks of the Contract Date, the Contractor must provide the Project Manager with a quality plan for acceptance; a reason for not accepting is that it does not allow the Contractor to Provide the Works. Any changes to the quality plan must be submitted for acceptance. The Project Manager may instruct the Contractor to correct a failure to comply with the quality plan; this instruction is not a compensation event.

The contract is a priced contract with bill of quantities. The method of measurement is the 6th edition of the Standard System of Measuring Building Works, amended as stated in Part C2.1 Pricing Assumptions. The bill of quantities is in Part C2. The tendered total of the Prices must be stated in figures and words, excluding VAT. The Contractor must provide the direct fee percentage and subcontracted fee percentage, and data for the Shorter Schedule of Cost Components, including the percentage for people overheads and the published list of Equipment.

The contract is a priced contract with bill of quantities (main Option B). The method of measurement is the 6th edition of the Standard System of Measuring Building Works, amended as stated in Part C2.1 Pricing Assumptions. The tendered total of the Prices must be stated in figures and words, excluding VAT. The assessment interval is between the 20th day of each successive month. Payments are made within five (5) weeks after receipt of a valid tax invoice. The currency is South African Rand. The interest rate is the prime lending rate of Nedbank Bank, and the exchange rate published by the South African Reserve Bank for amounts due in other currencies. A performance bond of 5% of the contract value is required, in the form set out in Annexure B, unconditional and on-demand, provided by an accepted bank or insurer. The retention percentage is 0%. Delay damages for late completion of the whole of the works are 0.05% of the contract value per day, up to a maximum of 10% of the contract value. Sectional delay damages: R10 000 per day for project handover, R8 000 per day for commissioning and testing. The Contractor must also source aviation liability insurance cover with an indemnity limit of not less than R100 000, and submit proof of insurance to ACSA before work starts and annually for the duration of the project.

The document does not state CSD registration, tax clearance, B-BBEE, CIDB, or CIPC requirements. The Contractor must comply with the Compensation for Occupational Injuries and Diseases Act No. 130 of 1993 for employee insurance. The Contractor must provide proof of payment obligations to subcontractors within 5 days of request by the Project Manager. The Contractor must implement and maintain a quality management system as stated in the Works Information, and submit a quality plan for acceptance within 2 weeks of the Contract Date. The Contractor must not cede, delegate or assign rights without written consent. The Contractor must comply with all laws relating to bribery, corruption and money laundering, including the Prevention and Combating of Corrupt Activities Act. The Contractor must keep equipment free of liens and waive all liens. The Contractor must treat all information as confidential and obtain prior written consent before taking images of the works. The Contractor must give the Employer an irrevocable, transferable, non-exclusive, royalty-free licence to use and copy all IP related to the works.

The document does not contain a dedicated health and safety section. The only related items are: the Contractor must comply with the Compensation for Occupational Injuries and Diseases Act No. 130 of 1993 for insurance in respect of death or bodily injury to employees, and the Contractor's common law liability for people falling outside the scope of the Act. The Contractor must also report all threats and unlawful conduct to the South African Police Service as part of the Force Majeure definition.

The Contractor must complete Part Two - Data provided by the Contractor, reading the NEC3 Engineering and Construction Contract (April 2013) and its Guidance Notes. The Contractor must provide its name, address, tel and fax numbers, direct fee percentage, subcontracted fee percentage, working areas, key persons (Site/Project Manager and other), and CVs appended to the Tender Schedule. The Contractor must also provide the completion date for the whole of the works, matters to be included in the Risk Register (manufacturing delays, delivery delays, commissioning challenges and delays, more to be included later), the Works Information for the Contractor's design, the programme, the bill of quantities, and the tendered total of the Prices excluding VAT. For the Shorter Schedule of Cost Components, the Contractor must provide the percentage for people overheads and the published list of Equipment.

The document does not state evaluation criteria. The only related items are: the Contractor must submit a quality plan for acceptance within 2 weeks of the Contract Date, and 'Quality of work not up to the required standard' is listed as an additional Employer's risk.