Design services for airside service road refurbishment - chief dawid stuurman international airport (24-month project)

Compulsory briefing session and site inspection: 28 October 2026, 10:00–12:00 at Chief Dawid Stuurman International Airport, Aero Park Complex Building, Block B, First Floor, Training Boardroom, 01 Allister Miller Dr, Walmer, Gqeberha, 6067. Attendance is mandatory; non-attendance disqualifies the bid.

Enquiries (SCM and technical):

• Contact: Itumeleng Bosman
• Role: Buyer
• Email: [email protected]
• Telephone: +27 11 723 1400

Submission address (tender box):

Chief Dawid Stuurman International Airport

Aero Park Complex Building

Block A, First Floor, reception desk

01 Allister Miller Dr, Walmer, Gqeberha, 6067

ACSA head office (for reference):

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, 1632

Postal: PO Box 75480, Gardenview, Gauteng, 2047

Submission method: hand delivery to the tender box only. No electronic submissions.

Submission address: Chief Dawid Stuurman International Airport, Aero Park Complex Building, Block A, First Floor, reception desk, 01 Allister Miller Dr, Walmer, Gqeberha, 6067.

Closing date and time: 20 November 2026 at 12:00.

Documents must be submitted in printed format: one original and one copy, both legally binding.

Envelopes must show the bidder's return address, full bid description, bid number, and the Supply Chain Management department details.

Documents must be signed by an authorised representative (proof of authority required, e.g. company resolution).

Bid register must be completed on submission (name of tendering entity, name and contact details of person delivering).

Late bids will not be accepted.

Mandatory returnable forms (each must be completed, signed and submitted):

• SBD 1: Invitation to Bid (offer cover page with bidder details and signature)
• SBD 3.3: Priced offer (mandatory)
• SBD 4: Declaration of Interest and Politically Exposed Persons (discloses state employment connections and PEP/DPIP conflicts; false declaration disqualifies)
• SBD 6.1: Preference Points Claim (claims B-BBEE and specific-goal points under 80/20 system)
• Form of Offer (C1.1): fully completed and signed
• Certificate of Authority to Sign Tender (Appendix A)
• Certificate of Authority of Joint Ventures where applicable (Appendix B)
• Record of Addenda to Tender Documents (Appendix C)
• Proposed Amendments and Qualifications (Appendix D)
• Schedule of the Tenderer's Experience (Appendix E)
• Reference letter from the Client (Appendix F)
• CV and Experience of Key Personnel (Appendix G)
• Approach Paper or Method Statement (Appendix H)
• Work Plan and Program (Appendix I)
• Certified Proof of Qualifications (Appendix J)
• Proof of Professional Registration (Appendix K)
• Transformation Framework and Specification forms (Appendix L)
• Proposed Subcontractor (Appendix M)
• Letter of Good Standing with the Workers Compensation Commissioner (Appendix N)
• B-BBEE Certificate and Scorecard or B-BBEE QSE/EME Affidavit
• Verifiable medical certificate as proof of disability (for preference claims)
• Tax PIN number (or printed TCS certificate; each JV party must submit separately)
• Certificate of Incorporation showing ownership split
• Central Supplier Database (CSD) report
• VAT Questionnaire
• ACSA Terms and Conditions (Section 9)
• Confidentiality and Non-Disclosure Agreement (Section 10)
• Declaration of Forbidden Practices (Section 7)
• Terms and Conditions of RFP (Section 8)

Disqualification risks: any mandatory form omitted or unsigned; bid received after closing time; bid document altered; failure to attend compulsory briefing; tax matters not in order with SARS; security vetting non-compliance (ACSA is a National Key Point).

Evaluation follows four sequential stages. A bid must pass each stage to proceed.

Stage 1: Administrative compliance — all mandatory documents received.

Stage 2: Mandatory administration criteria — (a) fully completed and signed Form of Offer (C1.1); (b) attendance at compulsory site briefing. Tax compliance with SARS is also mandatory for award.

Stage 3: Functionality evaluation (technical) — minimum overall threshold 70/100. Bidders failing the minimum per criterion are also disqualified.

Functionality breakdown (total 100 points):

1. Company Experience (50 points): verifiable reference letters for completed similar projects within past 10 years (2016 to date), each with total project value ≥ R5 million or professional service value ≥ R500 000. Similar projects: construction/rehabilitation of asphalt, gravel and concrete roads, road reseals and treatment. Four or more projects = 50 points; three projects = 40 points; fewer than three = 0 points. Appointment letters, purchase orders and payment certificates are not accepted.
2. Principal Engineer Qualification and Experience (30 points):

2.1 Qualification (15 points): ECSA registration as Pr. Eng (Civil) = 15; Pr. Technologist (Civil) = 9; no relevant registration = 0. Foreign qualifications require SAQA certification.

2.2 Experience (15 points): >5 years post-registration in similar projects = 15; 3–5 years = 9; <3 years = 0.

3. Civil Engineering Technician Qualification and Experience (20 points):

3.1 Qualification (10 points): NQF level 7 or higher = 10; NQF level 6 = 6; below NQF 6 = 0.

3.2 Experience (10 points): >5 years post-qualification in similar projects = 10; 3–5 years = 6; <3 years = 0.

Stage 4: Price and Preference — 80/20 preference point system (applicable for bids ≤ R50 million). Price points: Ps = 80 × (1 − (Pt − Pmin) / Pmin). Maximum 80 points for price.

Specific goals (20 points): B-BBEE Status Level 1 = 5; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1; Black youth majority-owned = 5; Black women majority-owned = 5; Majority owned by people with disabilities = 5; Non-compliant = 0. Proof required: original or certified copy of valid sworn affidavit or B-BBEE certificate from SANAS-accredited agency; JVs must submit a consolidated B-BBEE certificate.

Scope: Design services for the refurbishment of airside service roads at Chief Dawid Stuurman International Airport for a 24-month period.

Road extent: approximately 17.5 km long, 5 m wide; 15 km asphalt paved, 2.5 km gravel.

Current condition: paved section aged with potholes, base layer failures, wearing course damage; no surface drainage causing water retention and muddy terrain.

Deliverables:

• Refurbishment of approximately 15 km asphalt paved service road.
• Upgrade of 2.5 km gravel service road to asphalt pavement.
• Vegetation control: 1 m ground sterilisation on each road shoulder for pavement restoration.
• Provision of drainage upgrades.
• Installation of road signs.
• The consultant will be fully responsible for meeting all requirements stated in the scope of work.

Key personnel required (evaluated under functionality):

• Principal Engineer: ECSA Pr. Eng (Civil) or Pr. Technologist (Civil); CV with responsibilities and years of relevant experience; certified qualifications; SAQA certification for foreign qualifications.
• Civil Engineering Technician: minimum NQF level 6; CV with responsibilities and years of relevant experience; certified qualifications; SAQA certification for foreign qualifications.

Company experience required: verifiable reference letters for similar projects (construction/rehabilitation of asphalt, gravel and concrete roads, road reseals and treatment) completed within the past 10 years, each with total project value ≥ R5 million or professional service value ≥ R500 000. References must include client letterhead, scope, value, completion date, contact person name and contact details.

Pricing format: priced offer on SBD 3.3 (mandatory) and NEC3 PSC Part C2 (mandatory).

Price evaluation: 80/20 preference point system for bids with rand value ≤ R50 million. Price points calculated using formula Ps = 80 × (1 − (Pt − Pmin) / Pmin).

Bid validity: 120 business/working days; prices must remain firm and valid during this period.

Tax compliance: each bidder (and each JV party) must submit a valid SARS Tax Compliance Status PIN or printed TCS certificate; CSD number accepted where no PIN available.

No bid security, performance bond, guarantee, retention or insurance amounts are specified in the document.

Payment terms: not specified in the document.

Eligibility and mandatory compliance:

• Central Supplier Database (CSD) registration: CSD report must be submitted.
• Tax compliance: valid SARS Tax Compliance Status PIN or printed TCS certificate (each JV party separately); CSD number accepted if no PIN.
• B-BBEE: to claim preference points, submit original or certified copy of valid sworn affidavit (EME/QSE) or B-BBEE certificate from SANAS-accredited agency; JVs must submit consolidated B-BBEE certificate. Specific-goal points also require proof of black youth majority ownership, black women majority ownership, or majority ownership by people with disabilities (medical certificate for disability claims).
• Professional registration: Principal Engineer must hold ECSA registration as Pr. Eng (Civil) or Pr. Technologist (Civil); Civil Engineering Technician must hold minimum NQF level 6 qualification. Foreign qualifications require SAQA certification.
• Company experience: minimum three completed similar projects (construction/rehabilitation of asphalt, gravel and concrete roads, road reseals and treatment) within past 10 years, each with total project value ≥ R5 million or professional service value ≥ R500 000, with verifiable reference letters.
• Compulsory briefing attendance: mandatory; non-attendance disqualifies.
• Security vetting: ACSA is a National Key Point; bidders may be subjected to security vetting and ACSA will not contract with a bidder that does not comply.
• Declaration of Forbidden Practices: bidder must declare no convictions for corruption, fraud, B-BBEE fronting, anti-competitive practices, or blacklisting by an organ of state.
• Declaration of Interest and Politically Exposed Persons: must disclose any relationship with ACSA employees or PEP/DPIP conflicts.
• Confidentiality and Non-Disclosure Agreement: must be signed and submitted.
• Certificate of Incorporation showing ownership split must be submitted.
• VAT Questionnaire must be completed.
• Letter of Good Standing with the Workers Compensation Commissioner (Appendix N).
• Proposed Subcontractor details (Appendix M) if applicable.