Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Corner nelson mandela drive & owen street, bhunga building - Mthatha - Mthatha - 5099
Organization Type
GOVERNMENT
Published
14 Sept 2026
OCDS Reference
ocds-9t57fa-170227
Nelson mandela museum (nmm) seeks a service provider for comprehensive cleaning and hygiene services across its three sites in mthatha and qunu, eastern cape, covering offices, ablutions, public areas, and related consumables. The contract runs for 36 months with a 5% cpi-linked annual price adjustment, and the successful bidder must meet strict staff, insurance, and compliance requirements. The most consequential consideration is that bids are evaluated in two stages—mandatory responsiveness followed by functionality (minimum 70 points out of 100)—and the award may not go to the lowest price if the evaluation methodology dictates otherwise.
Mandatory returnables: Submit SBD 1, SBD 4, SBD 8.1, SBD 9, signed GCC, and all other National Treasury forms; any incomplete or unsigned returnable disqualifies the bid.
Tax and default status: Provide a valid Tax Clearance Certificate; bidders on the National Treasury Register of Defaulters or Restricted Suppliers list, or with tax affairs not in order, are disqualified.
Functionality threshold: Achieve a minimum of 70 out of 100 points on functionality (price/quality 80/20 split); bids below this are non-responsive.
Staffing and language: Deploy minimum staff per site (e.g., 1 supervisor for Qunu sites, 1 person for Information Centre) Monday–Sunday, with relievers; all staff must communicate, read, and write in English.
Insurance and compliance: Maintain Public Liability Insurance with minimum cover of R5 million (or as specified) at own cost for the entire contract; provide proof of statutory compliance (e.g., UIF, COIDA, SDL) as requested.
Equipment and chemicals: Use only SABS-approved equipment and bio-degradable (eco-friendly) chemicals; provide all consumables, detergents, and equipment at own cost.
Clarification and verification: NMM may seek clarification but cannot allow material bid changes after closing; NMM reserves the right to verify supplier and shareholder status on defaulters/restricted lists before award.
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Date & Time
Wednesday, 14 October 2026 - 12:00
Venue
Bhunga Building at 10:00 am and Qunu Youth & Heritage Centre at 12:00
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Request for Quotation
Corner nelson mandela drive & owen street, bhunga building - Mthatha - Mthatha - 5099
Tenders in this industry often require registration with these bodies.
Recommended Certifications
Having these can improve your winning chances: SAIDSA Accreditation, ISO 18788 (Security Operations Management)
AI Document Analysis Stages
Important Dates
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)14 Sept
2026
Tender Published
Tender was published
14 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Cleaning ToRs_Final Rev-Merged.pdf
Provision of comprehensive cleaning, hygiene and pest control services for three Nelson Mandela Museum sites — the Bhunga Building in Mthatha, the Youth and Heritage Centre in Qunu, and the Information Centre in Qunu — for a period of three years (36 months). The service provider must supply all consumables, equipment, PPE and staff, and meet detailed daily, weekly, quarterly and ad hoc cleaning schedules across offices, bathrooms, kitchens, exhibition halls, dormitories, sports hall, restaurant and public areas.
To download these documents and access AI-powered analysis, visit the main tender page.
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Closing date: 14 October 2026 at 12:00
Compulsory briefing session: 21 September 2026 at 10:00
Contact Information
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)Submission address:
Nelson Mandela Museum
Corner Owen Street and Nelson Mandela Drive
Mthatha, 5099
Bid documents available at:
No named contact person, email, or telephone number is provided in the document.
Submission Guidelines
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)Submission method: physical delivery only. Completed bid documents must be deposited at the Nelson Mandela Museum, Corner Owen Street and Nelson Mandela Drive, Mthatha, 5099, by 14 October 2026 at 12:00. Upon submission, bidders must sign the register at the security room. The museum is open 08:00 to 16:30.
Returnable documents (all must be completed in full and submitted with the proposal; incomplete submissions will not be considered):
Disqualification risks:
Evaluation Criteria
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)Evaluation stages:
NMM does not undertake to appoint the lowest-priced bidder where the evaluation methodology produces a different lawful outcome. Any deviation from the normal ranking must be supported by the applicable legal/policy framework and documented reasons. NMM may seek clarification of information already submitted, but clarification shall not permit a bidder to materially alter, improve, replace or complete its bid after the closing date.
Technical Specifications
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)Scope: Provision of comprehensive cleaning, hygiene and pest control services at three sites for a period of 3 years (36 months).
Sites:
Services required:
Detailed cleaning schedules specify daily, weekly, fortnightly, quarterly frequencies for offices, open/common areas, bathrooms, kitchens, dormitories, dining halls, exhibition halls, laundry, media centre, parking, and other areas at each site.
Staff complement required:
Equipment minimum quantities per site (e.g., 2 low-noise industrial vacuum cleaners at Bhunga and Youth & Heritage Centre, 1 industrial scrubbing machine with buffing accessories, mops, buckets with wringers, etc.). All equipment must be commercial/industrial grade and verified by physical inspection.
Consumables/detergents must be of SABS acceptable quality standard.
Defective equipment must be replaced or repaired within 12 hours of being reported.
Staff requirements:
Induction: The bidder must attend an induction meeting before commencement, bringing details (name, address, ID number) of all staff to be deployed.
Financial Requirements
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)Pricing instruction:
Insurance requirements:
Bid validity: 120 days from date of submission.
Compliance Requirements
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)Mandatory compliance:
B-BBEE: Preference points claimed under the 80/20 system. Bidders must submit a valid B-BBEE certificate or sworn affidavit as applicable (details not specified in the document).
OHS: Compliance with the Occupational Health and Safety Act; submit an OHS plan appropriate to the scope and site risks before commencement.
Staff vetting: Personnel must be vetted and have no criminal records; NMM reserves the right to verify before work commencement.
No CIDB grading requirement is stated (this is a cleaning services tender, not construction).
Section
Source: Cleaning ToRs_Final Rev-Merged.pdf (RFP)Submission address:
Nelson Mandela Museum
Corner Owen Street and Nelson Mandela Drive
Mthatha, 5099
Bid documents available at:
No named contact person, email, or telephone number is provided in the document.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 54 of 1972
Relevant to food safety, catering, canteens, food handling and nutrition-programme procurement.
Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services. Relevant because this tender appears to involve cleaning, hygiene, pest control, sanitation, or facilities services.
Act 56 of 2001
Relevant where security providers, guards, access control or private security services are required.
Relevant because this tender appears to involve guarding, access control, CCTV, surveillance, or private security services.
Address
8115 Vilakazi St, Orlando West, Soweto, 1804, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
23 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
047-501-9504[email protected]www.mandelahouse.com8115 Vilakazi St, Orlando West, Soweto, 1804, South Africa
Key Personnel
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In 2026, Western Cape’s security procurement landscape remains one of the most active in South Africa, with 176 live security tenders signaling strong demand for compliant service providers. For security contractors, PSIRA compliance is non-negotiable—failing to verify company and guard registrations before submission can lead to immediate disqualification. With government buyers prioritizing regulatory adherence, suppliers must adopt a proactive approach to ensure all certifications are current, accurate, and aligned with tender requirements.
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Explore Our BlogMedian Estimate
R 1 912 596
Range
Based on 17 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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