Refurbishment and alterations of the eastern cape provincial office (ecpo) at gqeberha local office – occupational health and safety specification

The document is a bill of quantities for the refurbishment of the Legal Aid office at 1 Uitenhage Road, Gqeberha, to accommodate the Eastern Cape Provincial Office (ECPO). It includes Section 1: Preliminaries and General (Principal Building Agreement clauses, Preliminaries, Contract Data, Contract Drawings, Trade Names, Imported Materials, Security, Occupational Health and Safety, HIV/AIDS Awareness, Local Labour, Local SMMEs, Local Building Materials, Reporting, Community Liaison Officer) and Section 2: Building Works (Bills 1-12: Demolitions, Earthworks, Concrete, Masonry, Waterproofing, Carpentry, Ceilings/Partitions, Ironmongery, Metalwork, Plaster, Tiling, Plumbing/Drainage).

Closing date: 3 November 2026 at 11:00 (from tender record).

Briefing session: not stated in the document. Site inspection is required but no date or venue is given.

No contact information is provided in the document.

Returnable documents:

• Tender briefing meeting attendance certificate (where applicable), returned with the tender submission.
• Form of Offer and Acceptance (C1.1) replaces the JBCC Form of Tender.
• Priced bills of quantities / lump sum document, with rates and amounts filled in.

Submission method and address: not stated in the document.

Disqualification risks:

• Failure to complete and return the tender briefing meeting attendance certificate.
• Submitting a tender without having inspected the site (site inspection is required prior to tender submission).

Evaluation criteria are not stated in this document. The document is a bill of quantities and does not specify scoring, preference point system, or minimum qualifying scores.

Scope: Refurbishment and alterations to the Legal Aid office at 1 Uitenhage Road, Gqeberha, to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works.

Key quantities (from bills of quantities):

• Demolitions: half brick walls (29 m²), one brick walls (9 m²), timber doors (2), glazed aluminium curtain walls (3 units, sizes 18 021 x 4 000 mm, 5 270 x 4 000 mm, 2 620 x 4 000 mm), suspended ceiling tiles (266 m²), drywall partitioning (56 m), floor tiles (266 m²), wall tiles (13 m²), mirrors (3), water closet suites (2), wash hand basins (2), wall mounted fire hose reel (1).
• Earthworks: excavation in earth not exceeding 2 m deep (13 m³), carting away surplus (9 m³), earth filling with G5 material compacted to 95% Mod AASHTO density (6 m³), compaction to 93% Mod AASHTO density (11 m²), soil poisoning (11 m² under floors, 22 m² to trenches).
• Concrete: strip footings (3 m³), surface beds on waterproofing (2 m³), fabric reinforcement (13 m²).
• Masonry: half brick walls (7 m² foundations, 23 m² superstructure), one brick walls (21 m²), brick reinforcement (91 m, 27 m, 82 m), prestressed lintels (2.5 m).
• Waterproofing: damp proof course (2 m²), waterproofing to showers (13 m²), investigations for mould (1 item).
• Carpentry: internal doors (2), louvre units (2), venetian blinds (1).
• Ceilings: suspended ceiling (266 m²), openings for sprinkler heads (5), downlighters (6), light fittings (4), edge trim (12 m).
• Partitions: drywall partitioning (109 m), insulation (325 m²), doors (12 single, 1 double).
• Ironmongery: bathroom locksets (4), push plates (13), sign plates (4), door closers (2), toilet paper dispensers (3), towel rails (2), door stops (2).
• Metalwork: pressed steel door frames (2), aluminium window (1), aluminium curtain walls (3).

General requirements:

• Contractor must inspect the site and acquaint themselves with all aspects of the works prior to tender submission; no claims for unforeseen difficulties that could have been foreseen by thorough investigation.
• Carry out works with minimal mess, noise, and disturbance to adjoining premises; protect existing fixtures, fittings, and furniture.
• Disconnected pipes must be stopped off or removed; new connections made with proper fittings.
• Take all dimensions affecting existing buildings; contractor is solely responsible for accuracy of dimensions used in manufacture of new items.
• Old materials not to be reused except where specified; rubbish must be regularly removed from site.
• Earth filling to use G5 quality material compacted to 95% Mod AASHTO density.
• Concrete test cubes per SABS 1200 G clause 7, tested by independent firm approved by architect.
• Waterproofing to roofs/basements under ten-year guarantee.
• Ceiling tiles: OWAcoustic Futura Premium mineral wool, NRC 0.75, installed per manufacturer's instructions.
• Drywall: BPB Gypsum GypRoc Standard with ½ hour fire rating, joints taped and jointed per manufacturer's specifications.

Site inspection requirement: Contractors must inspect the site and acquaint themselves with all aspects of the works prior to tender submission; no claims for unforeseen difficulties that could have been foreseen by thorough investigation. General execution requirements: carry out works with minimal mess/noise/disturbance, protect existing fixtures, stop off disconnected pipes, make good finishes, take accurate dimensions, remove old materials and rubbish regularly.

Concrete test cubes: costs of making, storing, testing per SABS 1200 G clause 7, including cube moulds, testing costs, and reports to architect; testing by independent firm approved by architect. Waterproofing: ten-year guarantee required for roof/basement waterproofing. Ceiling tiles: OWAcoustic Futura Premium biologically absorbable mineral wool, NRC 0.75, installed per manufacturer's instructions. Drywall: BPB Gypsum GypRoc Standard with ½ hour fire rating, joints taped and jointed per manufacturer's specifications.

Pricing items: Section 1 Preliminaries items 1-154 (fixed, value-related, time-related); Section 2 Building Works Bills 1-12 with quantities and rates for demolition, earthworks, concrete, masonry, waterproofing, carpentry, ceilings/partitions, ironmongery, metalwork, plaster, tiling, plumbing/drainage.

Pricing format: Bills of quantities with rates and amounts to be filled in. Section 1 Preliminaries items 1-154 (fixed, value-related, time-related); Section 2 Building Works Bills 1-12 with quantities and rates.

Payment terms:

• Interim payment (clause 31): Sub-clause 31.9 amended to change payment term from 7 to 30 calendar days; sub-clause 31.12 deletes requirement for employer to give tax invoice.
• Final account and final payment (clause 34): Sub-clause 34.13 deletes wording about employer giving tax invoice.
• Payment certificate cash flow (B10.4) is a priced item.

Insurance:

• Works insurances (clause 10) and liability insurances (clause 11) are required, with effecting insurance (clause 12).

Security: Security (clause 14) is a priced item.

Other financial items:

• Statutory taxes, duties and levies (B10.1) are a priced item.
• Payment of preliminaries (B10.2) Alternative A is a priced item.
• Adjustment of preliminaries (B10.3): clauses B10.3.1 and B10.3.2 amended to require adjustment when submitting priced bills of quantities / lump sum document, instead of within 15 working days of taking possession of site.
• Monthly contractor's report must be submitted with payment certificate; payment is subject to timely and accurate submission.

B-BBEE: Minimum Level 3 (stated in currentAnalysis, but not confirmed in document text).

Occupational Health and Safety:

• Full-time construction health and safety officer, SACPCMP registered, must be provided.
• Compliance with Occupational Health and Safety Act, Construction Regulations, and Covid-19 regulations.
• Provision of PPE: reflective vests, hard hats, protective footwear, earplugs, dust masks, gloves, high visibility overalls to SARTSM Chapter 13 Level 3, SANS approved ear defenders, face masks/shields/gloves (Covid-19), hand sanitiser (min 70% alcohol), covered refuse bins, digital infrared thermometers (min two per site entrance), perspex screens (min 600 x 500 mm), signage.
• Medical surveillance: baseline, periodic, and exit examinations; Covid-19 screenings.
• Induction training including Covid-19 training.
• First aid boxes to GSR requirements.
• Noise monitoring, audiograms, and establishment of noise zones.
• Submission of health and safety file.

HIV/AIDS Awareness:

• Awareness campaign, workshops, posters/booklets/videos, access to condoms, monitoring.

Local content:

• Local labour (C12) is a priced item.
• Use of local building materials (C14) is a priced item.
• Use of local SMMEs (C13) is marked N/A.

Community liaison officer:

• Contractor must employ and remunerate a community liaison officer during construction period, including all associated costs (toilet facilities, office space, supervision, stationery, safety clothing).

Reporting:

• Mandatory monthly contractor's report submitted with payment certificate; payment subject to timely and accurate submission.

Other compliance:

• Compliance with laws and regulations (clause 7).
• No specific CIDB grading, CSD registration, tax clearance, or CIPC registration stated in this document.

Occupational Health and Safety Act requirements: Principal contractor's initial and time-related obligations under Health and Safety Act, Construction Regulations and Covid-19 regulations; Provision of PPE (reflective vests, hard hats, protective footwear, earplugs, dust masks, gloves, high visibility overalls to SARTSM Chapter 13 Level 3, SANS approved ear defenders, face masks/shields/gloves for Covid-19, hand sanitiser, covered refuse bins, digital infrared thermometers, perspex screens, signage); Full-time construction health and safety officer (SACPCMP registered); Medical certificates and surveillance (baseline, periodic, exit); Covid-19 screenings; Induction training; First aid boxes to GSR requirements; Noise monitoring and audiograms; Submission of health and safety file.

Environmental disturbance (B11.6) clause in preliminaries.

Principal Building Agreement clauses: Definitions, Offer acceptance, Documents, Design responsibility, Employer's agents, Contractor's site representative, Compliance with laws, Works risk, Indemnities, Works insurances, Liability insurances, Effecting insurance, Security, Execution, Access, Contract instructions, Setting out, Assignment, Nominated/Selected subcontractors, Employer's direct contractors, Domestic subcontractors, Completion, Practical/Works/Final completion, Latent defects, Sectional completion, Revision of completion date, Penalty for non-completion, Payment (interim, adjustments, recovery, final account), Cancellation (employer/contractor default, loss/damage, cessation), Dispute settlement.

Amendments:

• Sub-clause 15.1 replaces 'Principal Agent' with 'Employer'.
• Sub-clause 21.1.2-21.1.4 and 21.2-21.6 replaced with appointment per Scope of Work.
• Sub-clause 30.1 references clause 36.0.
• Sub-clause 31.9 changes payment term to 30 calendar days and deletes tax invoice sentence.
• Sub-clause 34.13 deletes tax invoice wording.
• Clause 2.6 replaces 'JBCC Form of Tender' with 'Form of Offer and Acceptance (C1.1)'.
• Clauses B10.3.1/B10.3.2 change timing of preliminaries adjustment to submission of priced bills.

No evaluation criteria are stated in this document. The only technical requirement mentioned is that earth filling must use G5 quality material compacted to 95% Mod AASHTO density.

Provision of refurbishment, renovations, or building maintenance services for office buildings.

Returnable documents: Annexure D (Response Format for Section 5) must be completed and submitted with the bid. The bidder must provide the information in the required format, either in the provided table or in a substantially similar format. The bidder must write clearly or type the information. No other submission details are provided in this document.

Bidders must have relevant experience as a main contractor in refurbishment, renovation, or building maintenance of office/commercial buildings. A minimum of three corporate client references is required, accompanied by reference letters. References from other contractors are not accepted. The first three referees will be evaluated and contacted as part of the evaluation and due diligence process.

Scope: Provision of construction services for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office. The work involves refurbishment, renovations, or building maintenance of office buildings.

The bidder must provide details of current and relevant experience in refurbishment, renovation, or building maintenance of office buildings, with a minimum of three corporate client references accompanied by reference letters. References must be for projects undertaken by the bidder as main contractor. The first three referees will be evaluated and contacted. Also provide details of key personnel for the proposed project team, including roles, relevant project experience, and number of years.

The bidder must provide a minimum of three corporate client references, accompanied by reference letters, demonstrating experience in refurbishment, renovation, or building maintenance of office/commercial buildings. References must be for projects undertaken by the bidder as main contractor.

The first three referees listed by the bidder will be evaluated and contacted as part of the evaluation and due diligence process.

Mechanical works specification covering air-conditioning system repairs, new installations, testing, quality control, and commissioning.

Scope: Mechanical works covering air-conditioning system repairs, new installations, testing, quality control, and commissioning.

Air-conditioning units:

• Ground floor: assess, repair and maintain units A1&A2 (2 x 12000 BTU), A3 (1 x 18000 BTU), A4-A6, A13, A17-A20, K4 (9 x 9000 BTU), A7 (1 x 24000 BTU); service A8, A10, A16, A21 (4 x 9000 BTU); install new units A11, A12, A14, A34, A32, B3, A9, A15 (8 x 9000 BTU); install new 2-split ceiling mounted B2 (1 x 30000 BTU); install new 3-split type A22, A23, A33, A26-A31, A24, I1, K3, A5 (5 x 36000 BTU); replace and install ceiling mounted B1 (1 x 18000 BTU); replace and install ceiling mounted K1 in waiting area (1 x 30000 BTU).
• First floor: service and install new outdoor units for A1-A3, A12, A11 (5 x 9000 BTU), A4, A10, A5 (3 x 12000 BTU), A6-A9, A13 (5 x 9000 BTU); install new kitchen area unit B1 (1 x 36000 BTU); install 2-split ceiling mounted open space unit B2 (1 x 48000 BTU); install cassette ceiling mounted B3-B5 (3 x 24000 BTU); install cassette ceiling mounted I1 (1 x 30000 BTU).

Extraction fans:

• Ground floor: new installation in kitchen and toilets D11, D3, D4, E1, D2, D1, D9, D6, D5, E2 (10 units, 11 Watt).
• First floor: installation in kitchen and toilet areas D1-D3, D5-D7, D10 (7 units).
• Minimum power rating for extraction fans: 15 Watts, Db 29.

Air-conditioning functional requirements:

• Auto-restart after power failure, timer control, remote control, manual override, sleep mode, dehumidification.
• Operate in ambient temperatures up to 45°C.
• Auto-defrosting feature.
• Easy access and filter removal for maintenance.
• Piping length to suit building storage points.
• Temperature regulation to desired set point.
• Wireless remote or panel-mounted control supplied.
• Refrigerant: R410A.
• Free cooling mode optional.
• Outdoor unit heat exchanger fins with anti-corrosion acrylic resin coating.
• Memory of operation settings (cooling, dry, heating, automatic, fan only) restored after power failure.
• Display malfunction codes on digital display or remote.

Product identification and marking:

• Permanent marking of manufacture date or next service date and manufacturer's logo/name.
• Manufacturer's data plates or plastic labels on indoor and outdoor units.

Smoke detection and fire system (SANS 10400, SANS 10139):

• Installation per approved municipal drawings and SANS 10400.
• Signs: clear, legible, international symbol, lettering at least 50 mm high.
• Escape route signage complies with SANS 10400.
• Hydrants: fire hose 24 m or 30 m, couplings, 16 mm nozzle per SANS 11282; hydrant spacing not more than 90 m in specified complexes.
• Smoke detection system: primary control panels, optical smoke detectors, heat detectors, optical smoke/heat detectors with integrated sounders, manual call points, electronic sounders, repeat panels, interface units with built-in short-circuit isolators.
• Loop cabling and accessories per SANS 10139.
• Contractor to train client's staff on system use and operation.
• Smoke alarm components installed to conduit outlet boxes; automatic detectors mounted above ceiling.

Smoke detector system materials:

• Photoluminescent signs in aluminium frame (min 290 mm height) with hangers/mounting accessories: 50.
• Supply smoke detectors and install panels with fire resistance PH 120: 1 lot.
• Smoke cabling (200 m) with fire resistance PH120: 200 m.
• Smoke detectors: 90.
• Addressable fire control panel: 1.
• Manual call points: 1 lot.
• Fire hydrant: 1.
• Sound beacons 80 dB to 120 dB: 12.
• Supply of 110 mm pipe: 80 m.

Carport structural requirements:

• Design per ECSA guidelines, material mainly S355.
• Design signed by professional engineer registered with ECSA.
• Drawings subject to review before material purchase.
• FEA (finite element analysis) report required.
• Method statement and quality inspection to be supplied.
• Activities: site clearance, electrical wiring, repair pavement layers, road marking, concrete and steel works for covered parking (minor excavation for column bases, concrete work for bases, installation of steel columns and plinth, roof sheeting).
• Hot-dip galvanized with minimum DFT of 100 microns.
• Inspection before proceeding to next stage.
• Manufacturing drawings per SANS 10111, supplied for approval before installation and delivery.

Testing and commissioning:

• Operating and commissioning tests after installation.
• Equipment demonstrated to operate per specification.
• Fire alarm system programmed per Fire Department requirements.
• Tests in presence of client or authorised representative.

Provide method statement for installation work.

• Core drilling on wall and slab concrete permitted if structure not compromised; holes filled with cement and painted.
• Restore plumbing, plastering, paintwork, and other builder's work after installation.
• Replace or repair any ceiling or partitioning work affected.

Quality management system required to meet design and manufacturing specifications.

• ISO 9001:2018 certification applicable.
• Manufacturer's representative to conduct quality inspection and testing before installer completes setup.
• Certificate of Compliance for electrical work to be provided.
• Operating and commissioning tests after installation, in presence of client or authorised representative.
• Carport inspection before proceeding to next stage.
• Conformance validated during scheduled design reviews; detailed design and test reports submitted for approval.

Pricing: Allow R202,500.00 for copper piping and installation socket kit, gas.

Compliance with Occupational Health and Safety Act 1993.

• Certification of Compliance for Refrigeration and Air Conditioning (Department of Labour) completed and signed after each installation.
• Certificate of Compliance for electrical work provided to site.
• Compliance with SHEQ (Safety, Health, Environmental, Quality) requirements.
• ISO 9001:2018 quality management system certification applicable.
• Compliance with SANS 10142-1 (wiring of premises), SANS 10400-O (lighting and ventilation), SANS 10147 (refrigerating systems), National Building Regulations and Standards Act 1997.
• Safety files kept on site and up to date for audit.

Comply with SHEQ (Safety, Health, Environmental, Quality) requirements.

• All services and equipment on site comply with Occupational Health and Safety Act 1993.
• Safety files kept on site and up to date for audit.
• Certification of Compliance for Refrigeration and Air Conditioning (Department of Labour) completed and signed after each installation.

Air-conditioning functional requirements: auto-restart, timer, remote control, manual override, sleep mode, dehumidification, operation up to 45°C, auto-defrosting, easy filter access, piping length flexibility, temperature regulation, wireless remote or panel control, R410A refrigerant, optional free cooling, anti-corrosion coated fins, memory of settings, malfunction codes.

• Product marking: permanent date of manufacture or next service, manufacturer's logo/name.
• Data plates on indoor and outdoor units.
• Extraction fans: ceiling-mounted, min 15 Watts, Db 29.
• Recommended brands: Daikin, Carrier, LG, Samsung or equivalent.
• Smoke detection system per SANS 10400 and SANS 10139.
• Carport: design per ECSA, S355 material, professional engineer sign-off, FEA report, hot-dip galvanized min 100 microns DFT, manufacturing drawings per SANS 10111.

The tender is for construction services for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office. The document includes local content annexures (C, D, E) that must be completed, with designated products listed for local content calculation.

Returnable documents: the tender document must be completed and signed, with the signature from Annex B. Bidders must submit the completed Annex C, D, and E local content schedules, including declarations of imported content and foreign currency payments. All calculations must use the specified tender exchange rate. No other submission format, number of copies, or packaging requirements are stated.

Bidders must comply with local content requirements as per Annex C, D, and E, including declaring imported content and foreign currency payments. The tender exchange rate specified must be used for all calculations. No other evaluation criteria (e.g., price/functionality split, minimum qualifying score) are stated in the provided document.

The tender involves construction services for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office. The document includes a list of designated products for local content calculation, covering plumbing and drainage, electrical works, cement, reinforcement, suspended ceilings, sanitary fittings, uPVC pipes, copper pipes, cables, cable trays, and LED light fittings. No quantities or specific locations are stated in the provided document.

Bidders must comply with local content requirements as per Annex C, D, and E, including declaring imported content and foreign currency payments. The tender exchange rate specified must be used for all calculations. No other compliance requirements (e.g., CSD registration, tax clearance, CIDB grading) are stated in the provided document.

Compulsory online briefing session (Microsoft Teams): 13 October 2026, 10:00–12:00. Link: https://msteams.link/K3ME. Attendance register via Microsoft Forms must be completed during the session; failure to do so disqualifies the bid.

Clarification (query) closure date: 19 October 2026 at 13:00.

Employer responses to clarification requests: from 23 October 2026.

Addenda issued until 10 working days before closing.

Tender closing date: 03 November 2026 at 11:00.

Tender offer validity: 90 days from closing date.

Bid enquiries (SCM):

• Contact: Mabje Jefferson Nkadimeng
• Email: [email protected]
• Telephone: 011 877 2000

Technical enquiries:

• Contact: Nomalanga Nxumalo
• Email: [email protected]
• Telephone: 011 877 2000

Technical enquiries (additional):

• Contact: Nyako Tshukudu
• Email: [email protected]
• Telephone: 011 877 2000

Employer's Agent: Mabje Nkadimeng

Email: [email protected]

Submission address (tender box):

Legal Aid House

29 De Beer Street

Braamfontein, 2017

Site address (for inspection):

1 Uitenhage Street, Gqeberha

Submission method: physical delivery to the tender box at Legal Aid House, 29 De Beer Street, Braamfontein, 2017. The bid box is open Monday to Friday, 08h00–17h00. Bids must be delivered before the closing time; late bids will not be accepted.

Format: Submit an original and an electronic copy on a USB flash drive, each sealed as a separate package marked "ORIGINAL" and "COPY". Each package must show the employer's address and identification details, and the tenderer's name and contact address. All documents must be completed legibly in non-erasable ink, in block letters and black ink. Do not re-type official forms. All signatories must initial any alterations. Alternative bids will not be considered.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at Legal Aid SA.
• SBD 6.1 (Preference Points Claim): claims preference points under the PPPFA 80/20 system.
• SBD 7 (Contract Form): to be completed and signed by the successful bidder.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: proof of authority for the signatory.
• Completed Annexure A (client reference letters and key personnel details), Annexure B (local content), Annexure C (Bill of Quantities), Annexure D (mechanical and electrical specifications), Annexure E (health and safety specifications).
• Proof of CIDB registration (5GB or higher).
• COIDA Letter of Good Standing.
• Public liability insurance of R 5,000,000.
• Signed Joint Venture Agreement (if applicable).
• SARS TCS PIN or CSD number.
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• CIPC documents and CSD copy (to claim HDI preference points).

Disqualification risks:

• Late submission, regardless of reason.
• Failure to attend the compulsory online briefing and complete the Microsoft Forms attendance register during the session.
• Non-compliance with any mandatory requirement (CIDB grading, COIDA, insurance, briefing attendance).
• Submission on re-typed forms or without the required original and electronic copy.
• Failure to provide all requested information completely and in the required form (may be regarded as non-responsive).

Evaluation is a 3-phase process:

Phase 1 – Elimination (Test of Responsiveness):

• Valid CIDB grading of 5GB or higher (maintained for project duration). For joint ventures, the consolidated CIDB grading must be 5GB or higher.
• Valid COIDA Letter of Good Standing for construction/renovation/refurbishment/building maintenance.
• Public liability insurance of R 5,000,000.
• Signed Joint Venture Agreement (if applicable).
• Attendance at the compulsory online briefing and completion of the Microsoft Forms attendance register.
• Bids that do not fully comply are disqualified and not considered further.

Phase 2 – Technical/Functionality Evaluation (out of 100 points, minimum qualifying score: 70/100):

• 5.1 Experience (40 points): Proof of minimum experience in the last 7 years in refurbishment/renovation/building maintenance of office/commercial buildings, supported by contactable client references (Annexure A Table (a) and reference letters on official letterhead). Three references = 40 points, two = 30, one = 20, zero = 0.
• 5.2 Key personnel (30 points):
• Contracts Manager (10 points): minimum 10 years' experience as Contracts Manager, with a National Diploma or higher in Architecture, Quantity Surveying, Construction Management or Civil Engineering (certified copies required).
• Site Agent (10 points): 5+ years' experience as Site Agent on refurbishment projects, with a certified qualification in Construction (National Diploma/Degree/Honours).
• Foreman (5 points): 5+ years' experience as Site Foreman on refurbishment projects, with a certified Trade Certificate or higher.
• OHS Officer (5 points): 3+ years' experience as a construction health and safety officer, registered with SACPCMP.
• CVs without attached qualifications = 0 points for that item.
• 5.3 Project understanding and methodology (30 points):
• Stakeholder engagement and communication strategy = 2.5 points
• Plan for managing staff movement with minimal disruption = 2.5 points
• Quality Plan = 5 points
• Risk Management Plan = 5 points
• Construction Approach = 5 points
• Implementation of safety, health, and environmental protocols = 5 points
• Timelines (construction start/completion, staff movement phases) = 5 points

Bidders scoring less than 70/100 on functionality are disqualified and not evaluated further.

Phase 3 – Price and Preference Points (out of 100 points):

• Price: 80 points
• HDI (Historically Disadvantaged Individuals) ownership: 20 points
• 51% or more black ownership = 10 points
• 51% or more women ownership = 5 points
• 51% or more youth ownership = 3 points
• 51% or more persons with disability ownership = 2 points
• Less than 51% in any category = 0 points

To claim HDI points, bidders must submit SBD 6.1, CIPC documents, B-BBEE certificate or sworn affidavit, and CSD copy.

Due diligence will be conducted before final appointment, including verification of certifications, previous performance, financial standing, and referee site visits.

Scope: Provision of construction services for the refurbishment and alterations to accommodate the Eastern Cape Provincial Office (ECPO), including associated improvement works at the Gqeberha Local Office.

Key requirements:

• Refurbishment and alterations of the office building.
• Associated improvement works.
• Work to be carried out at the Gqeberha Local Office premises (1 Uitenhage Street, Gqeberha).
• The contractor must manage staff workstation movements within the Legal Aid SA building during construction.
• Detailed programme required: critical path activities, milestones, anticipated start and completion dates, and staff movement phases.
• Compliance with mechanical and electrical specifications (Annexure D) and health and safety specifications (Annexure E).
• Bill of Quantities (Annexure C) to be completed, signed and returned.
• Local content requirements per Annexure B.

Site inspection: Not compulsory, but bidders are advised to inspect the site and surroundings before submitting. The tenderer must be represented by a suitably qualified and experienced person.

Pricing format: Fixed prices. No contract price adjustments for foreign fluctuations or any other reason; all rates and prices remain fixed, final and binding for the full contract duration.

Pricing must be completed in the Pricing/Activity Schedules (C2.2) and Bill of Quantities (Annexure C).

Public liability insurance: R 5,000,000 required (employers and public liability) to cover injury to staff, third parties, and sub-contractors, and property damage.

Insurance: The employer's insurance (if any) may not cover the full risk; bidders should seek qualified advice.

Securities, bonds, guarantees, and policies: To be submitted for the employer's acceptance before contract formation, if requested.

No bid security or retention percentage is stated in the document.

CIDB: Valid contractor grading of 5GB or higher. For joint ventures, the consolidated grading must be 5GB or higher. Proof of registration or application must be submitted; status verified 21 working days after closing.

COIDA: Valid Letter of Good Standing for construction/renovation/refurbishment/building maintenance, for the bidder and all proposed sub-contractors.

Tax compliance: SARS TCS PIN or CSD number required. Each party in a joint venture must submit a separate TCS/CSD. Bidders must not be persons in the service of the state, nor have directors/members who are.

B-BBEE: A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to qualify for preference points.

HDI ownership: To claim preference points, bidders must provide proof of 51% or more ownership by black persons, women, youth, or persons with disability (SBD 6.1, CIPC documents, B-BBEE certificate/affidavit, CSD copy).

Joint ventures: Every member must be registered with the CIDB; the lead partner must have a grading of 5GB or higher (or not lower than one level below, with required recognition status); a signed Joint Venture Agreement must be submitted.

Professional registrations: OHS Officer must be registered with SACPCMP.

Local content: Annexure B (local content) must be completed.

This document is the Occupational Health and Safety Specification for Construction Works Contracts for Legal Aid South Africa. It establishes the framework for the contractor to comply with the Occupational Health and Safety Act, 1993 and the Construction Regulations, 2003, and sets out how the Employer's Health and Safety Agent will interact with the contractor.

The contractor must be registered and in good standing with the Compensation Fund or a licensed compensation insurer.

The contractor must comply with the Occupational Health and Safety Act, 1993 and the Construction Regulations, 2003.

The contractor must appoint a competent construction supervisor and other competent persons as required.

The contractor must submit a health and safety plan and a fall protection plan for approval before commencing work.

The contractor must notify the Provincial Director of Labour before construction work commences if the work meets specified criteria.

The contractor must provide proof of registration of any electrical contractor and registered person responsible for electrical installations, where applicable.

This document is the Occupational Health and Safety Specification for Construction Works Contracts for Legal Aid South Africa.

It sets out the framework for the contractor to comply with the Occupational Health and Safety Act, 1993 and the Construction Regulations, 2003.

The contractor must create and maintain a safe and healthy work environment and execute the works in compliance with the Act and regulations.

The contractor must respond to Improvement, Contravention, and Prohibition Notices issued by the Employer's Health and Safety Agent.

The contractor must notify the Provincial Director of Labour in writing before commencing construction work that involves:

• Demolition of a structure exceeding 3m in height.
• Use of explosives.
• Dismantling of fixed plant at a height greater than 3m.
• Work exceeding 30 days or involving more than 300 person-days, including excavation deeper than 1m or working at a height greater than 3m.

The contractor must provide proof of good standing with the Compensation Fund or a licensed compensation insurer before commencing work.

The contractor must submit an emergency procedure for acceptance, covering fire, spills, accidents, and hazardous substance exposure.

The contractor must maintain a health and safety file on site containing all required documents, and hand it over to the Employer's Health and Safety Agent upon completion.

The contractor must convene health and safety committee meetings at least monthly when more than two health and safety representatives are appointed.

The contractor must record, investigate, and report all incidents as required.

The contractor must appoint health and safety representatives (one per 50 employees when more than 20 are on site), a full-time construction supervisor, and competent persons for specific activities.

The contractor must perform a preliminary hazard identification and risk assessment before any construction activity, and implement a health and safety plan and fall protection plan.

The contractor must ensure employees and visitors receive health and safety induction and appropriate PPE.

The contractor must manage subcontractors' health and safety, including written contracts, health and safety plans, and monthly audits.

The contractor must provide first aid boxes and trained first aiders, and facilities such as showers, sanitation, changing rooms, and sheltered eating areas.

The contractor must maintain a health and safety file containing all required documents, including proof of registration and good standing with the Compensation Fund, risk assessments, training records, incident reports, and inspection records. The file must be available for inspection and handed over to the Employer's Health and Safety Agent upon completion.

The contractor must inform, instruct, and train employees on hazards and safe procedures before work commences, and keep records of training.

Employees must undergo health and safety induction before entering the site, and visitors must receive instruction and PPE.

Signage must be provided for health and safety requirements.

No person under the influence of intoxicating liquor or drugs may enter the workplace.

The contractor must ensure subcontractors have written contracts, are competent, and comply with health and safety.

Subcontractors must provide health and safety information, have health and safety plans, and undergo audits.

The contractor must stop subcontractors from unsafe work.

First aid boxes must be provided and first aiders appointed where required.

Facilities for workers include showers, sanitation, changing rooms, and sheltered eating areas, and living accommodation where necessary.