Supply and delivery of drinking bottled water to pendoring operations

Closing date: 29 October 2026

Closing time: 15:00

Clarification deadline: 12:00 on 29 October 2026

Technical and bidding procedure enquiries

• Contact: Cookie Naidoo
• Email: [email protected]
• Telephone: 035-9053255
• Facsimile: N/A

Complaints

• Email: [email protected]

Submission method: Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/)

• Register or sign in on the portal, log intent to bid, then upload bid documents. Uploads are limited to 30 MB per file, multiple uploads per bid are allowed.
• Pricing must be completed electronically on the eSupplier portal; no paper pricing schedules are accepted.
• Bids must be submitted at least one day before the closing date; do not wait until the last hour. Transnet is not liable for bidder technical problems.
• Late submissions are not accepted.
• Each company must register and submit using its own profile. Submitting through another company's profile disqualifies the bidder. A Joint Venture may submit through any one of its partner profiles.
• A detailed bidder guide is available at transnetetenders.azurewebsites.net.

Returnable documents — all must be completed, signed and returned with the bid:

• SBD 1 Part A (Invitation to Bid) and supplier information.
• SBD 4 (Declaration of Interest) as part of the RFQ Declaration.
• Quotation Form (Section 4) with the electronic price schedule.
• Section 5 Certificate of Acquaintance and Breach of Law (acknowledges familiarity with all RFQ conditions).
• Section 6 Specific Goals Points Claim Form (B-BBEE claim).
• Proof of B-BBEE status (certificate or sworn affidavit).
• Proof of specific goal claims (e.g., black youth owned, women owned).

Disqualification risks:

• Any mandatory returnable document missing or not signed.
• Bids lodged on time but with incomplete or invalid returnable documents.
• Bids submitted on behalf of another company.
• Deviations from the pricing schedule.
• Material deviations from standard terms and conditions.
• Collusive behaviour with other bidders.
• Submitting a bid that references other tenders or proposals.
• Failing to disclose interests as required.

Evaluation process has three stages:

• Stage 1 – Administrative and substantive responsiveness: whether the bid was lodged on time, all returnable documents were completed and valid, the bid is duly signed, contains a priced offer, and materially complies with the scope.
• Stage 2 – Technical/functionality: a minimum technical threshold must be met or exceeded to proceed. Technical scores are rounded to two decimal places.
• Stage 3 – Price and preference points.

Scoring (80/20 system):

• Price: 80 points.
• B-BBEE status level: up to 15 points (Level 1) or 10 points (Level 2).
• Specific goals: up to 5 points for +50% Black Youth Owned Entities.
• Non-compliant or B-BBEE Level 3-8: 0 points.

Total points for price and specific goals must not exceed 100.

Price formula (80/20): Ps = 80 x (1 - (Pt - Pmin)/Pmin), where Ps = price points, Pt = price of bid under consideration, Pmin = price of lowest acceptable bid.

Price negotiations may follow if the highest-scoring bid's price is not market-related.

Validity period: 60 business days from closing date (excluding first day, including last).

Supply and delivery of drinking bottled water to Pendoring Operations.

• Delivery basis: “delivered nominated destination”, including VAT.
• Delivery location: Pendoring Inland Terminals (North West).
• Quantity and unit details: refer to the electronic schedule in the eSupplier portal.
• Delivery lead time: to be quoted by bidder in the price schedule.
• Scope of work: per attached specification on TDPS.

Pricing is on a “delivered nominated destination” basis, including VAT.

• The price schedule is electronic; bids must refer to the electronic schedule.
• All prices must be in South African Rand, inclusive of VAT.
• Disbursements not priced will not be accepted.
• Strict adherence to the provided price schedule format is required; deviation may disqualify.
• Unconditional discounts are considered only in final evaluation.
• Transnet may negotiate market-related prices with the top three bidders sequentially; if no agreement with the third, the RFQ is cancelled.

Pricing must be submitted electronically on the eSupplier portal.

• All prices in South African Rand, inclusive of VAT.
• Price schedule: refer to electronic schedule; a single line item is listed.
• Pricing format: strictly per the provided schedule; deviations may disqualify the bid.
• Unconditional discounts are only considered at final evaluation stage.
• Any disbursement not specifically priced will not be accepted.
• Transnet may negotiate prices if the top-scoring bid is not market-related.
• No bid security, guarantee, or retention specified.

CSD registration: required unless a SARS Tax Compliance Status PIN is provided.

• Tax compliance: submit SARS TCS PIN or a printed TCS certificate. For JV/consortium/subcontractors, each party must submit its own TCS PIN/CSD number.
• Bids from persons in the service of the state, or companies/close corporations with such directors/members, are not considered.
• Bidders must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• B-BBEE: valid certificate (SANAS-accredited agency) or sworn affidavit (for EMEs/QSEs) or CIPC certificate as acceptable evidence to claim preference points.
• Specific goals: additional evidence such as certified ID copies for black youth owned entities, doctor's note for PWD-owned, municipal/ESKOM bill for rural enterprises, sub-contracting agreements for qualifying sub-contracting, CIPC certificate for enterprises in specific regions.
• Employment Equity Act compliance required, including Section 53.
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET) for the successful bidder and its personnel.

Transnet may request information on Environmental, Social and Governance (ESG) standing; this information is not used for evaluation or disqualification.

• Successful bidder must implement security measures required for safe contract performance.
• Bidders must comply with all applicable national and local laws and regulations.

Transnet may request ESG information at any stage of procurement for record and analysis only.

The successful bidder must keep all returnable documents valid for the duration of the contract; failure to renew on time allows Transnet to terminate the agreement immediately without liability.

• The bid is subject to the PPPFA, Preferential Procurement Regulations, General Conditions of Contract (GCC), and any special conditions.
• The successful bidder must sign a written contract form (SBD 7).
• Transnet may cancel the contract and request placement on National Treasury's Database of Restricted Suppliers for up to 10 years if the contract was awarded on the strength of incorrect information.
• The award may be split between more than one supplier, or only part of the scope awarded.
• Transnet may cancel the quotation process at any time.
• Bidders must not canvass Transnet employees from closing date until award.
• Collusion leads to automatic disqualification and possible restriction from state business.
• Transnet may conduct due diligence on subcontractors to detect fronting.
• Legal review of proposed contractual terms is required.
• The bidder declares no serious breach of law in the preceding 5 years; a breach may exclude the bidder.
• A material deviation from standard terms may disqualify the bid.

Price scoring formula for 80/20 system: Ps = 80 x (1 - (Pt - Pmin)/Pmin).

• Price points are rounded to two decimal places.
• A minimum technical threshold must be met to proceed to price evaluation.
• Transnet may negotiate a market-related price sequentially with highest-ranked bidders.