Supply and delivery of radiological air sampler filters and radioactive smear samples for the national radioactive waste disposal facility (vaalputs)

Enquiries - Clarifications:

• Contact: Moses Shandukani
• Email: [email protected]
• Telephone (for Enquiries): Manqoba Simelane on 072 693 0381

Submission:

• Email: [email protected]

Delivery address:

Vaalputs Radioactive Waste Disposal Facility

Namaqualand Region, Northern Cape

Approximately 100 km from Springbok

Coordinates: 30°07'53"S 18°23'12"E

Submission method: email to [email protected] (only quotes sent to this address are considered; the clarification email is different).

• Closing: 29 October 2026 at 17:00.
• Email capacity: 10MB per email; send multiple emails if needed, all must be received before closing.

Returnable documents (all must be completed, signed and sent with the quotation):

• SBD 4 (Bidder's Disclosure): declares whether any director/shareholder is employed by an organ of state, discloses relationships with procuring institution staff, and lists all CSD-registered companies linked to directors; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• Two reference letters from previous clients for supply of radiological air sampler filters and radioactive smear sample papers, on letterheads, signed, with contact details, and not from entities linked to the bidder.
• Certificate of Analysis (COA).
• Product technical data sheet.
• ID copies of owners/directors as per CIPC, CSD report or B-BBEE certificate/affidavit.
• Valid B-BBEE certificate or affidavit if applicable.
• Indicate ISO 9001:2015 certification if held.

Disqualification risks:

• Quoting not fully in line with the price structure/table and scope of work.
• Submission after the closing date and time.
• Submission not to [email protected].
• Any mandatory document missing or unsigned.

Three phases:

• Phase 1 (Closing): mandatory requirements checked – full quotation per price table and scope, submission to correct email before closing, required documents (references, COA, data sheet, ID copies). Failure disqualifies.
• Phase 2: 80/20 preference point system per Preferential Procurement Regulations 2022 – Price 80 points, Specific Goals 20 points. Price points calculated from the lowest acceptable tender.
• Phase 3 (Award): tax compliance and no listing on Register of Restricted Suppliers or Tender Defaulters Register; non-compliant bidders not awarded.

Specific goals points (via SBD 6.1):

• Enterprises owned by Black People (max 12 points): 12 for 91-100% ownership; 10 for 75-90%; 8 for 51-74%; 4 for 50% or lower; 0 for none.
• Enterprises owned by Women (max 8 points): 8 for 91-100%; 6 for 75-90%; 4 for 51-74%; 2 for 50% or lower; 0 for none.

Scope: Supply and delivery of radiological air sampler filters and radioactive smear sample papers for the National Radioactive Waste Disposal Facility (Vaalputs).

Quantities:

• Radiological Air Sampler Filters: 20 boxes (100 filters per box).
• Radioactive Smear Samples Papers: 20 boxes (100 per box).
• Delivery: 1.

Filter specifications (minimum):

• Material: High-quality borosilicate glass microfibre, white, binder-free.
• Pore size: 1.6 μm (at 98% retention).
• Circular discs; diameters 47 mm and 25 mm.
• Thickness: 0.26 mm.
• Free from visible defects, contamination, folds or damage.

Smear sample paper specifications (minimum):

• Material: High-quality, low-ash (or ashless) white cellulose paper.
• Diameter: 47 mm (46 mm acceptable).
• Thickness: 0.19 mm or less.
• High mechanical strength to withstand smear sampling without tearing.
• Free from visible defects, contamination, folds or damage.
• Equivalent products considered if they meet or exceed these requirements and work on smooth and rough surfaces.

Indicate whether the bidder holds ISO 9001:2015 Quality Management System certification.

Pricing must be firm and given excluding VAT; VAT shown as a separate line item.

Delivery cost must be quoted as a separate line.

Quotation validity: 60 working days from closing date.

Central Supplier Database (CSD) registration required except for foreign bidders with no local entity.

Tax compliance required at award stage – non-compliant bidders will not be awarded.

No listing on Register of Restricted Suppliers or Tender Defaulters Register.

B-BBEE: valid B-BBEE certificate or sworn affidavit required (if applicable) to claim preference points.

ISO 9001:2015 certification: to be indicated if held.

National Treasury General Conditions of Contract (including clause 34 on CIBD) apply; reference provided in the document.

No specific health and safety requirements stated in the document.

The facility performs radiological monitoring; supplies are for collection of radioactive samples. No other environmental requirements stated.

Same as evaluationCriteria: 80/20 system, price 80 points, specific goals 20 points, mandatory requirements at closing and at award stages.