Pest control operator training and 6-Month supervision for 20 land-claimant beneficiaries (agriseta accredited provider required)

Enquiries:

• Contact: Sibongiseni Mgushelo
• Role: SCM / RFQ contact
• Email: [email protected]
• Telephone: 013 754 2700 ext 2870
• Mobile: 066 479 0612

Submission email: [email protected]

Client (for contract purposes): Komatiland Forests SOC Ltd, Mbombela Office, 20 Paul Kruger Street, Absa Square Building, Mbombela, 1200.

Service delivery: SAFCOL plantations in Mpumalanga, Limpopo and KwaZulu-Natal (non-commercial areas).

Submission method: email to [email protected] with the RFQ number (RFQ/110/131/2026) in the subject line.

Closing date and time: 06 October 2026 at 12:00.

Returnable documents (all must be completed, signed and submitted with the quotation):

• Fully completed and signed RFQ document.
• Official quotation on company letterhead.
• Latest tax clearance certificate or SARS tax compliance PIN.
• B-BBEE verification certificate (SANAS accredited) or sworn affidavit for EME/QSE.
• CSD report or MAAA number.
• ID copies of all company directors.
• Valid AgriSETA accreditation document (mandatory for Phase 2).
• Pest Control Operator licence (mandatory for Phase 2).
• Implementation plan with timelines for the six-month practical training (required with quotation).
• CV of the Training Instructor and the Pest Control Operator (Agriculture and Forestry category) with contactable references.
• Reference letters for company experience in PCO training (on client letterhead, signed, with verifiable contact details).

Disqualification risks:

• Late or incomplete submissions.
• Non-compliant tax status not rectified within 7 working days of notification.
• Fraudulent or inaccurate information (B-BBEE credentials, experience, memberships).
• False declarations on SBD forms.
• Listed on National Treasury’s Database of Restricted Suppliers and Defaulters.
• Failure to quote in line with the specification.
• Missing mandatory documents (AgriSETA accreditation, PCO licence).
• Functionality score below 60/100.

Evaluation follows four phases:

Phase 1 – Administrative Compliance (pass/fail): complete RFQ, all SBD forms signed, tax compliance (SARS PIN/clearance), company registration documents, B-BBEE certificate or sworn affidavit (no certificate = zero specific-goal points), CSD registration (or register within 7 working days of award), ID copies of directors.

Phase 2 – Mandatory (pass/fail): valid AgriSETA accreditation document; bidder must hold a Pest Control Operator licence. Failure to submit either eliminates the bidder.

Phase 3 – Functionality (100 points, minimum 60 points to proceed):

• Company experience in PCO training (40 points): 4+ reference letters = 40; 2–3 = 25; 1 = 10; none = 0. Letters must be on client letterhead, signed, with verifiable contact details.
• Training Instructor experience (40 points): 4+ years = 40; 2–3 years = 25; 1 year = 10; none = 0. CV with contactable references required for both the Training Instructor and a licensed PCO (Agriculture and Forestry).
• Methodology / implementation plan (20 points): detailed plan covering all six elements (theoretical training, practical demonstrations, compiling documents for application lodging, invoicing, lodging the application, completion of mentorship) = 20; missing any element = 0.

Phase 4 – Price and Specific Goals (80/20 system): Price = 80 points; Specific Goals = 20 points.

Specific Goals allocation:

• ≥51% owned by People with Disabilities = 10 points.
• ≥30% Black Women owned = 5 points.
• ≥51% Black Youth owned = 5 points.

Proof documents required for each goal (CIPC registration, B-BBEE certificate/affidavit, SA ID; for disability a doctor’s letter plus SA ID; for locality a municipal bill or council letter plus SA ID).

Scope: Provision of Pest Control Operator (PCO) training and supervision for six months for 20 land-claimant beneficiaries (Section 20/42D entities) participating in SAFCOL’s ESD programme.

Training programme: NQF Level 4 Skills Programme – PCO Category Agriculture and Forestry.

Theoretical training: 3 days, venue provided by SAFCOL at sites in Mpumalanga, Limpopo and KZN.

Practical training: six months ad hoc supervised chemical application, two sessions per week at the nearest SAFCOL plantation (non-commercial areas), under a licensed PCO.

Curriculum (9 modules): inspection procedures; identification of weeds, declared invaders and plant pests; selection of herbicides, weed killers and pesticides; equipment selection and calibration; safety precautions; application techniques; monitoring procedures; clean-up procedures; compliance with Pesticide Label Guidelines.

Regulatory requirements:

• Supervisor must hold a valid PCO licence for Agriculture and Forestry.
• Supervisor to draft a report per learner with a sworn affidavit (commissioner of oaths) for the PCO licence application.
• Service provider covers the application fee for lodging the PCO licence with the Department of Agriculture, Land Reform and Rural Development and provides proof of payment.
• Implementation plan with timelines for the six-month practical training must be submitted with the quotation.

Personal Protective Equipment (issued to each of the 20 participants): 1 pair safety boots, 1 set overalls, hard hat, dust masks (where applicable), gloves, knapsack.

Medical check-ups: conducted by SAFCOL.

Document compilation and submission to Department of Agriculture for the 20 PCO licences: winning bidder covers the registration fee.

Costing guide quantities: theoretical training (20 people), mentorship/supervision (20 people, twice weekly for six months), medical check-ups (20 people), document compilation and licence application (20 people).

Pricing: firm prices inclusive of VAT (15%).

Price schedule: two-part Price List (Part 1 – work not requiring a Task Order; Part 2 – work instructed by Task Order). Rates and prices are not adjusted for inflation (contract states "No" to inflation adjustment).

Payment terms: assessment day is the last working day of each month; interest on late payment at the prime lending rate of ABSA Bank.

Liability cap: for any single event, Contractor’s liability to the Client for loss or damage to property is limited to the lesser of R100,000 or 20% of the total contract value.

No bid security, performance bond, guarantee or retention percentage is specified in the RFQ.

Contract period per NEC4 TSSC: service period is three months (note: RFQ describes six months of practical training; the contract data states three months).

Starting date: one day after the Contractor receives a fully completed original copy of the contract including the schedule of deviations.

Fee percentage and people rates to be completed by the Contractor at award stage.

Mandatory eligibility and pre-qualification:

• CSD registration (or register within 7 working days of award).
• Tax compliance (SARS PIN or tax clearance certificate); non-compliant bidders get 7 working days to rectify, thereafter disqualified.
• B-BBEE: SANAS-accredited verification certificate or sworn affidavit for EME (≤R10m turnover) / QSE (≤R50m turnover). Failure to attach = zero specific-goal points.
• Company registration documents (CIPC).
• ID copies of all directors.
• Valid AgriSETA accreditation document (Phase 2 mandatory).
• Pest Control Operator licence for Agriculture and Forestry category (Phase 2 mandatory).
• SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim) must be completed and signed.
• SAFCOL Supplier Code of Conduct acknowledgement.

Specific Goals evidence (for 20 points):

• ≥51% Black ownership: CIPC registration, B-BBEE certificate/affidavit, SA ID.
• ≥30% Black Women ownership: CIPC registration, B-BBEE certificate/affidavit, SA ID.
• ≥51% owned by People with Disabilities: doctor’s letter confirming disability, SA ID.
• ≥51% Black Youth ownership: CIPC registration, B-BBEE certificate/affidavit, SA ID.
• Locality (RDP goals): municipal bill or council letter confirming business address, SA ID.

Functionality minimum qualifying score: 60/100.

No CIDB grading requirement (not construction).

No local-content percentage stated.