Supply, delivery, installation and commissioning of hygiene services equipment — johannesburg water head office

Advert date: 16 October 2026

Closing date: 23 October 2026

Closing time: 12:00

RFQ validity period: 60 days from closing date

Compulsory site briefing: not specified (document states "where applicable" but no date/venue given)

Clarification deadline: not stated

Supply Chain Management contact:

• Name: Nandipha Sikambule
• Role: SCM Contact
• Email: [email protected]
• Telephone: 011 688 1421

End User Department contact:

• Name: Fikile Yika
• Role: End User Contact
• Email: [email protected]
• Telephone: 011 688 6637

eTenders Contact Centre (for portal issues):

• Telephone: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000
• Email: [email protected]
• Website: https://etenders.treasury.gov

Submission address: E-tender portal (https://www.etenders.gov.za/)

Service delivery address: Johannesburg Water Head Office, Turbine Hall Precinct, 65 Ntemi Piliso Street, Newtown, Johannesburg 2107

Submission method: E-tender portal (https://www.etenders.gov.za/)

Closing date and time: 23 October 2026 at 12:00

Format: PDF only on company letterhead (MS Word, Excel, pictures not accepted)

All quotations must include all applicable taxes (VAT at 15%); failure to include taxes leads to disqualification

Offer validity: 60 days from closing date

Returnable documents (all compulsory):

• Original Valid Tax Clearance Certificate or valid SARS PIN
• Certified/original/valid B-BBEE certificate or sworn affidavit (compliant per B-BBEE Practice Guide; non-compliant affidavit scores zero)
• Municipal rates and taxes account (not older than 90 days, not in arrears >90 days per Regulation 38)
• Signed Declaration of Interest form (MBD 4)
• Declaration of Bidder's Past Supply Chain Management Practices (MBD 8)
• Certificate of Independent Bid Determination (MBD 9)
• Proof of CSD registration / MAAA Supplier Number
• Preference Points Claim Form per Preferential Procurement Regulations 2022 (MBD 6.1)
• Company registration documents with certified ID copies of directors/shareholders

Additional: Valid lease agreement or municipal account statement not older than 3 months and not in arrears >90 days

Joint Venture Agreement (if applicable) properly signed by all parties

Disqualification risks: late submission, missing taxes, unsigned/incomplete mandatory forms, non-PDF format, missing brand names where required

Evaluation system: 80/20 preference point system (PPPFA 2022)

Price: 80 points

Specific Goals: 20 points

Specific goals allocation (80/20 system):

• SMME (EME or QSE) 51% or more black owned by Black People: 5 points (proof: valid B-BBEE certificate from SANAS-accredited agency or DTI/CIPC B-BBEE certificate for EME/QSE, or sworn affidavit)

Minimum qualifying score: not explicitly stated

Bidders must be registered on Central Supplier Database (CSD) with valid MAAA number

Failure to submit proof for specific goals means points for specific goals are not claimed

Organ of state may require substantiation of any preference claim at any time

Scope: Supply, delivery, installation and commissioning of hygiene services equipment at Johannesburg Water Head Office Turbine Hall Precinct

Items and quantities (each 12 units):

1. Hand soap dispenser – Stainless steel, 1L capacity
2. Hand paper towel dispenser – Manual roll paper towel
3. Auto air freshener dispenser – Dimensions 210mm x 86mm x 77mm, capacity 250ml / 75ml cans
4. Seat sanitizer spray dispenser – 400ml capacity
5. She bins – 23 litres, pedal bin

All equipment to be supplied, delivered, installed and commissioned

Brand names required where specified

Datasheets, reference letters, proof of certification/accreditation required where applicable

Competitor definition: any individual or organization other than the bidder who has been requested to submit a bid, could potentially submit a bid based on qualifications/abilities/experience, or provides same goods/services in same line of business

No explicit experience or key personnel qualification requirements stated in document

Pricing schedule: MBD 3.1 – Firm Prices (Purchases)

Only firm prices accepted; non-firm prices (including exchange rate variations) not considered

Separate pricing schedule per delivery point if different delivery points influence pricing

Items: 5 line items with quantities (12 each)

Columns: Item No, Quantity, Description, Unit Price, Total Price (Qty x Unit Price)

Sub-total, VAT at 15%, Grand Total (bid price in RSA currency with all applicable taxes included)

Offer valid for 60 days from closing date

All delivery costs included in bid price

Brand and model, country of origin, compliance with specification, deviations, delivery period, delivery basis to be declared

Pricing: Firm prices only (non-firm prices including exchange rate variations not accepted)

VAT: 15% included in grand total

Total quotation value must be inclusive of all applicable taxes (VAT, PAYE, income tax, UIF, SDL)

Offer validity: 60 days from closing date

Payment terms: not explicitly stated

Bid security / guarantee / retention: not mentioned

Financial capacity / turnover thresholds: not specified

Pricing schedule: MBD 3.1 firm price schedule with unit price and total price per item, sub-total, VAT at 15%, grand total in RSA currency

Delivery costs must be included in bid price for delivery at prescribed destination

Mandatory eligibility:

• Registered on Central Supplier Database (CSD) with valid MAAA number
• Valid tax clearance certificate or SARS PIN
• Valid B-BBEE certificate (SANAS-accredited) or compliant sworn affidavit (EME/QSE); non-compliant affidavit scores zero
• Municipal rates and taxes account not older than 90 days and not in arrears >90 days (Regulation 38)
• No director/shareholder in service of the state
• Not listed on National Treasury's Database of Restricted Suppliers or Register of Tender Defaulters
• No convictions for fraud/corruption in past 5 years
• No terminated contracts for non-performance in past 5 years
• Company registration documents with certified ID copies of directors/shareholders

Mandatory forms (all must be completed and signed):

• MBD 4: Declaration of Interest
• MBD 6.1: Preference Points Claim Form
• MBD 8: Declaration of Bidder's Past SCM Practices
• MBD 9: Certificate of Independent Bid Determination

B-BBEE thresholds: SMME (EME/QSE) 51%+ black owned requires valid B-BBEE certificate from SANAS or DTI/CIPC or sworn affidavit

CIDB grading: not applicable (not construction)

Local content: not mentioned

B-BBEE requirements:

• Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit required
• Sworn affidavit must be compliant per B-BBEE Practice Guide; non-compliant affidavit scores zero
• SMME (EME or QSE) 51% or more black owned by Black People: valid B-BBEE certificate from SANAS-accredited verification agency or DTI/CIPC B-BBEE certificate for EME/QSE, or affidavit sworn under oath
• Points for specific goals allocated based on B-BBEE status per MBD 6.1

Contract terms governed by General Conditions of Contract (GCC) and any Special Conditions of Contract

Acceptance of quotation subject to Johannesburg Water's Supply Chain Policy

Delivery: Firm delivery basis required; all delivery costs included in bid price

Period required for delivery: to be specified by bidder

Brand and model to be specified

Country of origin to be specified

Compliance with specification: bidder must indicate YES/NO and detail any deviations

Certificate of Independent Bid Determination (MBD 9) must be completed and submitted

Reasonable steps taken to prevent bid-rigging during evaluation

Special conditions:

• Valid lease agreement or municipal account statement not older than 3 months and not in arrears >90 days must be submitted
• Acceptance of quotation subject to Johannesburg Water's Supply Chain Policy
• All quotations must be on company letterhead in PDF format
• Brand names required where specified
• Total quotation value inclusive of all applicable taxes
• All attached MBD forms must be duly completed and signed

Mandatory requirements:

1. Full completion of Bill of Quantities (BOQ) / Specification
2. Attendance of compulsory site briefing (where applicable – no date/venue specified)
3. Attachment of datasheet, reference letter, proof of certification, proof of accreditation, functionality requirements (where applicable)
4. No quotation from persons in service of the state
5. No bidder blacklisted by National Treasury or any National Authority due to non-performance
6. All quotes on PDF on company letterhead (MS Word, Excel, pictures not allowed)
7. Submission of Joint Venture Agreement (where applicable) properly signed by all parties

Evaluation: 80/20 preference point system per PPPFA 2022

Price: 80 points

Specific Goals: 20 points

Specific goals for 80/20 system: SMME (EME/QSE) 51%+ black owned by Black People – 5 points (proof: valid B-BBEE certificate from SANAS-accredited agency or DTI/CIPC B-BBEE certificate for EME/QSE, or sworn affidavit)

Failure to submit proof for specific goals = points not claimed

Organ of state may require substantiation of claims at any time