Provision of training for 30 lecturers in computer literecy skills for 5 days at soweto-on-sea clc in gqeberha

{"name":"Ms. A Zweni","email":"[email protected]","phone":"+27 43 753 0060","department":"y Education & Training (CET)• Border Training Centre• 10 Mfaxa Road","address":null}

Returnable Documents:

• Valid tax clearance certificate and tax compliance status documents with pin from SARS must be attached.,
• Municipal Statement of account not older than three (3) months or Lease agreement if renting premises,
• Proof of registration with Central Supplier Database (CSD) full report must be attached.,
• Completed SBD 4 fully., Please note the following

Bidders must be registered on the Central Supplier Database (CSD) and provide a full report. Bidders must also meet the requirements for preference points, including black ownership, women ownership, youth ownership, disability, and locality.

The Community Education and Training (CET) Colleges came into existence on 1 April 2015 when the Public

Adult Learning Centres (PALCs) migrated from the Provincial Education Departments (PEDs) to the Department of

Higher Education and Training (DHET). The PALCs became the Community Learning Centres (CLCs) and were

merged under the CET Colleges.

The mandate of the Colleges is to provide quality and relevant Education and Training programmes for youth and

adults to improve their livelihoods. The CET Colleges, through the CLCs, offer programmes that will ensure that

students attain skills that will enable them to either find employment or establish their own enterprises which are

Community needs based. The College is situated in the Eastern Cape in South Africa. Governance of the College

rests with the Council subject to the relevant statutes and policies. Management structure of the College consists of

the Principal and three Deputy Principals. The CET College operates in accordance with the requirements laid

down in the Continuing Education and Training Act, Act No..

Scope and definition of work

Item description Specofications QTY

 Skills Development 30

1. Microsoft Office: Facilitator

 MS Word, Excel, Outlook,  Basic Computer

PowerPoint, OneNote, Access,

training for 30 Publisher.

employees for the

duration of 5 days. 2. Basic Computer Skills:

 The computer course  Use of keyboard and

should be accredited typing.

with MICT SETA at  Using a mouse &

NQF level 2/3. navigating the operating

 Training to be system.

conducted in-house at  File Management and

SOWETO ON-SEA organization.

Clc.

3. Internet and Online Safety:  Provide training plans

 Browsing the web and and material before

using search engines.

commencement of One security and safety best practices

training

Page | 6

Sbd 3.1

Pricing schedule – firm prices (purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices

Subject to rates of exchange variations) will not be considered

In cases where different delivery points influence the pricing, a separate pricing

Schedule must be submitted for each delivery point

Name of bidder............................................................ RFQ number............................................................

Closing Time 11:00AM

Offer to be valid for....... Days from the closing date of RFQ.

Total Amount in

Duration Item Description Quantity Unit Price Rands Vat

Inclusive

Training Training of lecturers on 30

computer literacy skills

Total

VAT (15%)

Total

Carried

To sbd 1

Total must be transferred to SBD 1, failure to do so will lead to the bid/RFQ being disqualified.

Pricing Instructions: The proposal must be inclusive of all costs including i.e. delivery fees and

disbursements.

1.1. By signing the Price Schedule, a bidder warrants that:

1.1.1. the relevant quotation is correct.

1.1.2. the rates(s) and prices(s) quoted cover all the work/item(s) specified in the quotation document.

1.1.3. the rate(s) and price(s) cover all the supplier’s obligations under a resulting contract, including all

disbursements.

1.1.4. any mistakes and/or omissions regarding rate(s) and price(s) or errors in calculation shall be at the

supplier’s risk.

1.1.5. The total price quoted must be VAT inclusive.

SIGNED at ________(place) on the ______ day of, 20.

Signature Date

Print name: _________________________ On behalf of the Supplier (duly authorized)

Page | 7

Functionality criteria

Respondents must score 60 points and above to be assessed on their financial offer and preference score.

To ensure simplification, the total functionality score will be rated out of a total of 100.

Suitably qualified and experienced evaluators will evaluate the bids received and the average score will be carried

forward as the Total Functionality Score.

The allocation of points for the evaluation of quality is set out in the table below.

Functionality required evidence weight points allocation

(3-5)

List of projects undertaken by the bidder for providing learner materials in the past five (5) years.

 Completed five

(5) or more

trainings on 5

computer skills Experience on similar

successfully computer skills

trainings/projects for 5  Completed 3-4 years or more. Attach a trainings on 4

reference letter with 60 computer skills

contactable references

 Completed 1-2 as no points will be

training/s on claimed if this is not computer 3 attached. trainings

successfully

 None 0

2. Project leader

 CV/s of the To be allocated points

project leader CVs must be

showing accompanied by proof of 30 experience in academic qualifications.

leading computer

skills training

3. Locality

Withing Municipal Statement, 10 10

Eastern cape letter from ward council 05

or lease agreement Outside

showing the residential Eastern cape

address of the company

not company director.

Total 100

The overall minimum threshold for functionality will be 60% where all individual thresholds are adhered to.

Page | 8

Conditions of the request for quotation

General

1. This RFQ is not intended to form the basis of a decision to enter into any transaction involving EC CET

COLLEGE and does not constitute an offer or recommendation to enter into such transaction, or an intention

to enter any legal relationship with any person.

2. The RFQ has been compiled by EC CET COLLEGE and is being made available, on the same basis to all

Bidders.

3. Bidders submitting a Bid in response to this RFQ will be deemed to do so on the basis that they acknowledge

and accept the terms set out below. Neither EC CET COLLEGE nor any of their respective directors, officers,

employees, agents, representatives, or advisors will assume any obligation for any costs or expenses

incurred by any party in or associated with preparation or submitting a Bid in response to the RFQ.

4. The bidder is responsible for all the costs that they shall incur related to the preparation and submission of

the bid document.

5. Kindly note that EC CET COLLEGE is entitled to amend any bid conditions, validity period, specifications, or

extend the closing date of bids before the closing date.

6. The EC CET College reserves that right not to accept the lowest bid price of any tender in part or in whole. It

normally awards the contract to the bidder who proves to be fully capable of handling the contract in terms of

outputs and services and who is financially advantageous to EC CET COLLEGE.

7. The EC CET COLLEGE reserves the right to accept any Bid in whole or in part. Where a Bid is accepted in

part, the price shall be adjusted in accordance with the pricing schedule indicated on the Bid.

8. The EC CET COLLEGE also reserves the right to award this bid to a pure empowerment entity.

9. All communication and attempts to solicit information of any kind relative to this RFQ should be in writing and

channelled to: [email protected]

Page | 9

Sbd 4

Declaration of interest

1. Any legal person, including persons employed by the state*, or persons having a kinship with

persons employed by the state, including a blood relationship, may make an offer or offers in terms of

this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In

view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to

persons employed by the state, or to persons connected with or related to them, it is required that the

bidder or his/her authorised representative declare his/her position in relation to the

evaluating/adjudicating authority and/or take an oath declaring his/her interest, where-

• the bidder is employed by the state; and/or
• the legal person on whose behalf the bidding document is signed, has a relationship with

persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where

it is known that such a relationship exists between the person or persons for or on whose behalf

the declarant acts and persons who are involved with the evaluation and or adjudication of the

bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted

with the bid.

2.1 Full Name of bidder or his or her representative:

...................................................................

2.2 Identity Number:

...............................................................................................................

2.3 Position occupied in the Company (director, shareholder etc):

......................................................

2.4 Company Registration Number:

.........................................................................................

2.5 Tax Reference Number:

.......................................................................................................

2.6 VAT Registration Number: ..................................................................

• “State” means –

(a) any national or provincial department, national or provincial public entity or constitutional institution

within the meaning of the Public Finance Management Act, 1999 (Act No. ).

(b) any municipality or municipal entity.

(c) provincial legislature.

(d) national Assembly or the national Council of provinces; or

(e) Parliament.

2.7 Are you or any person connected with the bidder employed by the state

presently.? YES/NO

2.7.1 If so, furnish the following particulars:

Name of person / director / shareholder/ member:

Name of state institution to which the person is connected:

Position occupied in the state institution:

Any other particulars: ...............................................................

Page | 10

2.8 Did you or your spouse, or any of the company’s directors / shareholders / members or

their spouses conduct business with the state in the previous twelve months? YES /

NO

2.8.1 If so, furnish particulars:

.............................................................................

.............................................................................

2.9 Do you, or any person connected with the bidder, have

any relationship (family, friend, other) with a person employed by the state

and who may be involved with the

evaluation and or adjudication of this bid? YES/NO

2.9.1 If so, furnish particulars.

........................................................................

........................................................................

2.10 Are you, or any person connected with the bidder, aware of

any relationship (family, friend, other) between the bidder and any person employed by

the state who may be involved with the evaluation and or adjudication of this bid?

Yes / NO

2.10.1 If so, furnish particulars.

...........................................................................

...........................................................................

2.11 Do you or any of the directors /shareholders/ members of the company

have any interest in any other related companies whether or not they are bidding

for this contract? YES/NO

2.11.1 If so, furnish particulars:

...........................................................................

...........................................................................

...........................................................................

(3-5)

1. Experience

List of projects undertaken by the bidder for providing learner materials in the past five (5) years.

 Completed five

(5) or more

trainings on 5

computer skills Experience on similar

successfully computer skills

trainings/projects for 5  Completed 3-4 years or more. Attach a trainings on 4

reference letter with 60 computer skills

contactable references

 Completed 1-2 as no points will be

training/s on claimed if this is not computer 3 attached. trainings

successfully

 None 0

 CV/s of the To be allocated points

project leader CVs must be

showing accompanied by proof of 30 experience in academic qualifications.

leading computer

skills training

• Valid tax clearance certificate and tax compliance status documents with pin from SARS must be attached.
• A copy of business entity registration certificate e.g., CK Document
• A certified ID copy/s of company directors.
• Municipal Statement of account not older than three (3) months or Lease agreement if renting premises

stating that the bidder is not obliged to pay municipal rates or letter from Ward Council confirming proof of

address (rural areas bidders only)

• Service provider must be accredited with MICT SETA, and a valid proof of accreditation must be

attached.

• Proof of registration with Central Supplier Database (CSD) full report must be attached.
• A separate quotation on a company letter head must be attached.
• Completed SBD 4 fully.
• If the Bid Sum as per the SBD.1 differs from the SBD 3.1, it will automatically invalidate the offer

submitted.

Black ownership: An EME or QSE 3

• CIPC (Company registration)

which is at least 51% owned by black

• CSD report clearly indicating the percentage

people shareholding of all owners, (the ownership status of

the 2 documents must correspond in order to be

awarded points)

Women ownership: An EME or QSE 5

• CIPC (Company registration)

which is at least 51% owned by women

• CSD report clearly indicating the percentage

shareholding of all owners, (the ownership status of

the 2 documents must correspond in order to be

awarded points)

Youth ownership: An EME or QSE 5

• CIPC (Company registration)’

which is at least 51% owned by youth

• CSD report clearly indicating the percentage

(up to 35 years of age) shareholding of all owners, (the ownership status of

the 2 documents must correspond in order awarded

to be points)

Disability: An EME or QSE which is at 5

• CIPC (Company registration)

least 51% owned by people with

• CSD report clearly indicating the percentage

disability shareholding of all owners, (the ownership status of

the 2 documents must correspond in order to be

awarded points) Medical certificate.

• SASSA registration or confirmation of disability from

a relevant authority.

Locality: Located in the Eastern Cape 2

• Municipal rates account OR
• Letter from councillor confirming residence or Lease

rests with the Council subject to the relevant statutes and policies. Management structure of the College consists of

the Principal and three Deputy Principals. The CET College operates in accordance with the requirements laid

down in the Continuing Education and Training Act, Act No..

Clc.

3. Internet and Online Safety:  Provide training plans

 Browsing the web and and material before

using search engines.

commencement of One security and safety best practices

training

Page | 6

Sbd 3.1

Pricing schedule – firm prices (purchases)

Note: only firm prices will be accepted. Non-firm prices (including prices

Subject to rates of exchange variations) will not be considered

To sbd 1

Total must be transferred to SBD 1, failure to do so will lead to the bid/RFQ being disqualified.

Pricing Instructions: The proposal must be inclusive of all costs including i.e. delivery fees and

disbursements.

1.1. By signing the Price Schedule, a bidder warrants that:

1.1.1. the relevant quotation is correct.

1.1.2. the rates(s) and prices(s) quoted cover all the work/item(s) specified in the quotation document.

1.1.3. the rate(s) and price(s) cover all the supplier’s obligations under a resulting contract, including all

disbursements.

1.1.4. any mistakes and/or omissions regarding rate(s) and price(s) or errors in calculation shall be at the

supplier’s risk.

1.1.5. The total price quoted must be VAT inclusive.

SIGNED at ________(place) on the ______ day of, 20.

part, the price shall be adjusted in accordance with the pricing schedule indicated on the Bid.

training for 30 Publisher.

employees for the

duration of 5 days. 2. Basic Computer Skills:

 The computer course  Use of keyboard and

should be accredited typing.

with MICT SETA at  Using a mouse &

NQF level 2/3. navigating the operating

 Training to be system.

conducted in-house at  File Management and

I, the undersigned (name).................................................................................

Certify that the information furnished in paragraphs 2.1 To 2.11.1 Above is correct.

I accept that the state may act against me in terms of paragraph 23 of the general

Evaluation Criteria for this procurement will be as follows

• Phase 1 – Functionality (60% to proceed to phase 2)
• Phase 2 - Price and Preferential Points System.

Price Points = 80

Specific goals = 20

Regulations) under the Preferential Procurement Policy Framework act, 2000 (PPPFA), this was aimed at

Specific goal points breakdown

Specific goals preference points documentation to be submitted by

awarded points)

to be points)

awarded points) Medical certificate.

 The 80/20 preferential procurement point system will be applied.

The mandate of the Colleges is to provide quality and relevant Education and Training programmes for youth and

No points will be claimed if the bidders failed toNon – submissions 0

In cases where different delivery points influence the pricing, a separate pricing

No points will be claimed if the bidders failed toNon