Service, repair & test of air compressor – TRANSNET port elizabeth tender (eastern cape)

Closing date: 30 October 2026 at 23:00

Clarification enquiries deadline: 29 October 2026

Technical / bidding enquiries:

• Name: Sabelo Swapi
• Email: [email protected]
• Telephone: 041 816 9663

Complaints: [email protected]

Submission method: Transnet e-Tender Submission Portal at transnetetenders.azurewebsites.net (use Google Chrome).

• Register or sign in, log an intent to bid, and upload bid documents against the tender.
• Upload limit: 30 MB per upload; multiple uploads permitted.
• Submit at least one day before closing; Transnet not liable for technical issues on the bidder's side.
• Each company must submit through its own registered profile; bids submitted through another company's profile will be disqualified. Joint ventures may submit through one partner's profile.
• Only one proposal per bid invitation.
• Late submissions are not accepted.
• All returnable documents must be completed, signed, stamped and dated by the closing time. Mandatory returnables:
• Section 4: Fully completed pricing schedule.
• Section 5: Certificate of Acquaintance with RFQ Documents (acknowledges familiarity with all RFQ terms).
• Section 6: RFQ Declaration and Breach of Law Form (discloses serious breaches of law in the preceding 5 years and any relationship with Transnet).
• Section 7: Protection of Personal Information declaration.
• Section 1: SBD 1 Form.
• Returnable documents used for scoring (not mandatory, but zero score if omitted): proof of specific goals compliance (B-BBEE level, black youth ownership).
• Responses must not reference other quotations or proposals; additional conditions must be in an accompanying letter.
• Quotations are binding offers; changes not accepted after closing.
• Disqualification risks: missing mandatory returnables, unsigned documents, late submission, pricing not on the prescribed schedule, collusive conduct, false declarations or information.

Evaluation process: Step 1 – Administrative and substantive responsiveness test (failure disqualifies). Must be lodged on time, all returnables completed and signed, priced offer included, and material compliance with scope.

Step 2 – Weighted scoring (out of 100):

• Price: 80 points (80/20 preference system, estimated value under R50 million). Price scored per formula based on lowest acceptable bid.
• Specific goals: 20 points, awarded per B-BBEE status level and other goals:
• B-BBEE Level 1: 15 points
• B-BBEE Level 2: 10 points
• +50% Black Youth Owned Entities: 5 points
• Level 3-8 or non-compliant: 0 points

Step 3 – Price negotiations: Transnet may negotiate a market-related price with the highest-ranked bidder, then sequentially with 2nd and 3rd ranked bidders; if no market-related price agreed, the RFQ may be cancelled.

Step 4 – Objective criteria: Transnet may apply objective criteria to justify award to a bidder other than the highest-ranked.

Step 5 – Award: Preferred bidder receives Letter of Award; contract concluded accordingly.

Validity period: 60 business days from closing date (excluding first day, including last day); bidders may be asked to extend.

Preference points are claimed via the Specific Goals Points Claim Form; failure to submit proof of B-BBEE status means zero points for that criterion.

Scope: Provision to service, repair and test an air compressor at the Port of Port Elizabeth Container Terminal (PECT), as a once-off service.

• Work includes servicing, repairing and testing the air compressor at the terminal.
• Quantity: 1 unit (each).
• Delivery basis: delivered nominated destination.
• The scope of work is defined in Annexure A (referenced, not fully extracted).
• Service location: Port Elizabeth Container Terminal.
• Successful bidder must comply with Transnet's health and safety, security and contractor requirements (as per the scope document).

No specific experience or qualification requirements were stated in the extracted document. Evaluation focuses on price, B-BBEE status, and specific goals.

Pricing schedule requires quoting for Item 1: Service, Repair and test Air Compressor (each, quantity 1) on a delivered nominated destination basis, including VAT. Prices exclusive and inclusive of VAT must be stated, plus delivery lead-time from purchase order. Pricing must follow this schedule; deviations disqualify. Discounts must be unconditional to be considered. Transnet may negotiate prices if not market-related.

Pricing must be in South African Rand, inclusive of VAT (15%).

• Price schedule: Quote for item 1 (Service, Repair and test Air Compressor) as per the scope of work.
• Pricing must follow the prescribed schedule format; deviation disqualifies the bid.
• Prices must be market-related; Transnet may negotiate if the highest-ranked bid is not market-related, or cancel the RFQ.
• Unpriced disbursements will not be considered.
• Discounts offered must be unconditional to be considered at final evaluation.
• Final pricing scores rounded to 2 decimal places.
• No bid security or guarantee mentioned in the document.

Tax compliance:

• Must be in order with SARS; provide TCS PIN or CSD number, or printed TCS certificate.
• Each JV/consortium/subcontractor party must provide its own TCS/CSD number.
• Self-register on the Central Supplier Database (CSD) at https://secure.csd.gov.za (foreign suppliers without local entity exempt).

B-bbee:

• Submit a valid B-BBEE certificate (SANAS-accredited agency) or sworn affidavit (for EME/QSE) to claim preference points.
• B-BBEE status level determines specific goal points (Level 1 = 15, Level 2 = 10, others 0).
• For +50% Black Youth Owned Entities, submit ID copies and B-BBEE certificate/affidavit.

General:

• Must not be listed on Register for Tender Defaulters or List of Restricted Suppliers.
• Must disclose any serious breach of law in the preceding 5 years; being found guilty may lead to exclusion.
• Must complete SBD 4 declaration of interest (relationships with state employees or Transnet).
• Must comply with Employment Equity Act (including Section 53).
• Successful bidder must maintain validity of all returnable documents for contract duration; failure may lead to termination.
• Security clearance may be required (Confidential/Secret/Top Secret) for personnel and subcontractors.

The scope document includes health and safety requirements for the contractor at the Port Elizabeth Container Terminal. Specific safety plan details are not in the extracted text.

Transnet may request Environmental, Social and Governance (ESG) information from bidders at any stage; this is for record and analysis, not for evaluation or disqualification. Transnet may also conduct due diligence on subcontractors to detect fronting.

Valid returnable documents must remain valid for the duration of the contract; failure to renew may result in immediate contract termination. The bidder must certify no serious breach of law in the preceding 5 years and disclose any relationship with Transnet. B-BBEE definitions and evidence requirements apply. Personal information submitted must have appropriate consent.

Price scoring formula: Ps = 80(1 - (Pt - Pmin) / Pmin), where Pt is the price under consideration and Pmin is the lowest acceptable bid. Preference points are awarded per the Transnet Preferential Procurement Policy.