11 Recreation Street - ODM Supply Chain Management Unit - Bredasdorp - 7280
Organization Type
GOVERNMENT
Published
06 Aug 2026
OCDS Reference
ocds-9t57fa-164830
Summary
Overberg district municipality invites qualified suppliers to submit quotations for the supply and delivery of oil, grease and brake fluid to its assets and stores department in bredasdorp. The tender is open to registered suppliers who can meet the technical specifications, achieve the functionality threshold, and comply with all mandatory documentation and tax requirements.
Key Requirements
Submit a sealed envelope endorsed 'Q03-2026: SUPPLY AND DELIVERY OF OIL, GREASE AND BRAKE FLUID' to the Bid Box at 26 Long Street, Bredasdorp, before 12:00 on 21 August 2026. Faxed, emailed, or late bids will not be accepted.
Complete the official bid document in black ink, sign with an original signature, initial every page, and do not use correction fluid. Missing pages or alterations may lead to disqualification.
Provide a valid Tax Compliance Status (TCS) PIN or printed TCC from SARS, and be registered on the Central Supplier Database (CSD). Registration on the municipality's accredited supplier database is also expected.
Submit an original or certified copy of a SANAS-approved B-BBEE certificate or a sworn affidavit (for EMEs/QSEs) to qualify for preference points. Failure to do so results in no preference points.
Meet the functionality threshold: minimum 50 out of 65 points based on experience (max 10), reference letters (max 20), and Technical Data Sheets (TDS) for all products (max 35). TDS must be current at closing date.
Prices must include delivery to Bredasdorp and VAT. No sub-contracting is allowed. The successful bidder must ensure sufficient manpower to offload oils and grease at depots.
Bids must remain valid for 90 days from the closing date. The successful bidder must sign the contract form (MBD7.1) within 30 days of notification.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentQ03-2026_Bid Doc.pdfReview complete
Description
Source: Q03-2026_Bid Doc.pdf
Important Dates
06 Aug
2026
PUBLICATION
Tender Published
Tender was published
21 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
This tender from Overberg District Municipality invites bids for the supply and delivery of oil, grease, and brake fluid. The contract will be awarded based on the 80/20 preferential procurement system, with functionality (technical) evaluation as a pre-qualification step. Bidders must submit a complete, signed bid document with all required annexures, including tax compliance, B-BBEE status, and technical data sheets. The closing date is 21 August 2026 at 12:00.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
The municipality invites suppliers to supply and deliver oil, grease and brake fluid for its Assets and Stores department.
Items include engine oil, gear oil, hydraulic oil, automatic transmission fluid, multi-purpose grease, and brake fluid, with specified packaging sizes.
Prices must include delivery to Bredasdorp and VAT.
Bidders must submit Technical Data Sheets (TDS) – current at closing date.
The successful bidder must have sufficient manpower to offload deliveries at depots.
No sub-contracting is allowed.
Estimated quantities are for evaluation only; actual quantities may differ.
Two bidders may be identified for award – the first bidder is responsible for cost difference if the second is used.
Important Dates
Source: Q03-2026_Bid Doc.pdf (TENDER)
Closing date: Friday, 21 August 2026, at 12:00 (noon).
No site meeting is scheduled.
No other dates (briefings, clarification deadlines) are specified in the document.
Contact Information
Source: Q03-2026_Bid Doc.pdf (TENDER)
Bidding procedure enquiries: Mr. L Tshambu, Supply Chain Management, Tel: 028 425 1157 ext. 208, Email: [email protected].
Technical enquiries: Mr. J Leonard, Asset Management and Stores, Tel: 028 425 1157, Email: [email protected].
Submission address: Bid Box, Overberg District Municipality, 26 Long Street, Bredasdorp, 7280.
Document collection: Supply Chain Management Unit, 11 Recreation Street, Bredasdorp (Mon-Fri 8:00-13:00, 13:30-16:30; Fridays until 16:00).
Submission Guidelines
Source: Q03-2026_Bid Doc.pdf (TENDER)
Submit a sealed envelope endorsed with the bid number and title: 'Q03-2026: SUPPLY AND DELIVERY OF OIL, GREASE AND BRAKE FLUID'.
Deposit the sealed envelope into the Bid Box at Overberg District Municipality, 26 Long Street, Bredasdorp, 7280, before 12:00 on Friday, 21 August 2026.
Bids must be submitted on the official prescribed forms only – do not retype or alter them. Missing pages will lead to disqualification.
Complete the entire bid document in black ink (handwritten or typed) and sign with an original (non-electronic) signature. Initial every page.
Do not use correction fluid (Tippex) – any corrections must be made by drawing a line and initialling.
Attach all required documents behind the bid document (not in the page sequence). Complete the checklist at the back.
Bids submitted by fax, e-mail, or received after the closing time will not be accepted.
The bid must remain valid for 90 days from the closing date.
The successful bidder must sign the Contract Form (MBD7.1) within 30 days of notification.
Attach a resolution authorising the signatory (if applicable) – failure may lead to disqualification.
Do not contact the municipality regarding the bid after the opening until award; any additional info must be in writing.
Evaluation Criteria
Source: Q03-2026_Bid Doc.pdf (TENDER)
Functionality threshold: minimum 50 out of 65 points.
Quality of services (max 20): 1-2 refs=5, 3-4 refs=15, 5+ refs=20. Proof: reference letters with contactable persons.
Product quality (max 35): TDS not submitted=0, TDS submitted=35. Proof: Technical Data Sheets.
After functionality, 80/20 preference points system applies (80 price, 20 B-BBEE).
The municipality may award per line item and may accept more than one bid.
Estimated quantities are for evaluation only.
Technical Specifications
Source: Q03-2026_Bid Doc.pdf (TENDER)
Scope: Supply and delivery of oil, grease and brake fluid to Overberg District Municipality's Assets and Stores department.
Items and packaging:
Engine Oil SAE 15W-40, spec API CK-4 or CH-4/SJ; MB228.3; Japanese DH-1; ACEA E5-99; Volvo VDS-2; VDS-2/3; MAN 3275; MACK EO-M Plus; SABS 1516 and SABS 1517 – 210L drums.
Gear Oil SAE 30, spec API CF – 210L drums.
Hydraulic Oil, viscosity grade 10W, spec SABS 1218 and David Brown 0A, 1A, 2A, 3A – 210L drums.
Complete the official pricing schedule (MBD 3.1) – alternative schedules will not be accepted.
Prices must be in Rand and include all costs (delivery, transport, overheads, profit) and VAT.
If an item is offered at no charge, indicate R0.00; if not tendered, leave blank.
No upfront payments – payment only after verification that goods meet specifications.
Payment will be made within 30 days of receipt of a valid invoice.
Estimated quantities (for evaluation) are provided per item; actual quantities may vary.
Offer must remain valid for 90 days from closing date.
The municipality may award per line item and may accept more than one quotation.
Prices quoted are final and binding – no price variation allowed.
The successful bidder is liable for all duties and costs on legal documents and for surety/retentions.
Compliance Requirements
Source: Q03-2026_Bid Doc.pdf (TENDER)
Tax Compliance: Submit a valid Tax Compliance Status (TCS) PIN or printed TCC from SARS. Failure to submit will invalidate the bid.
For consortia/JVs/sub-contractors, each party must submit a separate TCS PIN.
Central Supplier Database (CSD): Must be registered on CSD – provide CSD number. The municipality cannot do business with unregistered suppliers.
Overberg District Municipality Accredited Supplier Database: Registration is expected; the municipality may not award to unregistered suppliers.
B-BBEE: Submit an original or certified copy of a SANAS-approved B-BBEE verification certificate or a sworn affidavit (for EMEs/QSEs) to qualify for preference points. Failure results in no preference points.
Municipal account: Submit a copy of the latest municipal account statement (not older than 3 months) or lease agreement, unless already on the municipality's database.
Business registration: Attach a copy of business registration documents (CIPC).
Declaration of Interest (MBD4) – compulsory.
Certificate of Independent Bid Determination (MBD9) – compulsory.
No bids from persons in the service of the state.
Bidders with municipal rates/taxes arrears for more than 3 months (without arrangement) will be disqualified.
CIDB registration (if applicable) – include number; municipality will verify.
Health & Safety
Source: Q03-2026_Bid Doc.pdf
No specific health and safety requirements are stated in the document.
The successful bidder must ensure sufficient manpower to offload oils and grease at depots (implies safe handling).
General conditions require compliance with specifications and standards.
No OHS plan or safety file is explicitly requested.
Contractual Terms
Source: Q03-2026_Bid Doc.pdf
The successful bidder must sign the Contract Form (MBD7.1) within 30 days of notification.
Contract will be governed by the General Conditions of Contract (GCC) and Overberg District Municipality's SCM policy.
Payment within 30 days of invoice.
Termination for default: if the supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices, the municipality may terminate and recover excess costs.
The municipality may impose a restriction penalty (up to 10 years) for default; supplier has 14 days to provide reasons against restriction.
Termination for insolvency is possible without compensation.
Disputes: parties must attempt amicable resolution; after 30 days, mediation may be initiated; if unresolved, may be settled in a South African court.
The contract is interpreted under South African law.
The supplier must not disclose confidential information without consent; municipality may audit supplier records.
The contract may be extended if additional funds become available.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
11 Recreation Street - ODM Supply Chain Management Unit - Bredasdorp - 7280
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