Land surveying and town planning services for swellendam municipal yard – RFQ SMQ01-26-27 (re-advertised)

• Closing date: 14 August 2026, before 11h00.
• Official quotation documents available from 06 August 2026.
• No inquiries will be handled on the last two days before closing (i.e., 12 and 13 August 2026).

• Supply Chain Management Unit: Mr. K. Juries, 11 Lind Street, Swellendam, tel: 028-5148500, email: [email protected].
• Technical enquiries: Mr. R. Brunings, email: [email protected].
• Municipal Manager: A. Vorster, P.O. Box 20, Swellendam, 6740.

• Obtain official quotation documents from Mr. K. Juries (SCM Unit, 11 Lind Street, Swellendam) from 06 August 2026.
• Submit quotations in a sealed envelope, clearly marked with the quotation number and description.
• Place the sealed envelope in the Municipal Quotation Box at the Supply Chain Management Offices, 11 Lind Street, Swellendam, before 11h00 on 14 August 2026.
• Quotations must be submitted on the prescribed documents only.
• Include a valid Tax Compliance Status PIN issued by SARS.
• Late quotations, or those sent by e-mail or facsimile, will not be considered.
• The quotation box is open 24/7; the opening size is 10cm high and 33cm wide.
• All technical inquiries must be in writing to the responsible official; no inquiries will be handled on the last two days before closing.
• Bids must remain valid for 60 days from the closing date.

• Quotations must be placed in the Municipal Quotation Box before 11h00 on 14 August 2026, at the Supply Chain Management Offices, 11 Lind Street, Swellendam.
• Quotations must include a valid Tax Compliance Status PIN as issued by SARS.

• Quotations will be evaluated and adjudicated according to the Swellendam Municipality's Preferential Procurement Policy and Supply Chain Management Policy.
• The 80/20-point system applies (80 points for price, 20 points for B-BBEE status).
• The Council does not bind itself to accept the lowest or any quotation and reserves the right to accept a quotation in full or in part.
• Bidders must have a minimum of 3 years' work experience on contracts of a similar nature; experience will be verified using the schedule of work experience.

• Provision of land surveying and town planning services for the Swellendam Municipal Yard.
• The service must include a Town Planner for the town planning portion and a Land Surveyor for the land surveying portion.
• The Town Planner must be registered with SACPLAN; the Land Surveyor must be registered with SAGC.
• Bidders must indicate who will perform each service or who they will subcontract to, and provide proof of registration.

• Bidders must have a minimum of 3 years' work experience on contracts of a similar nature.
• Experience will be verified using the information provided in the schedule of work experience.
• The Land Surveyor must be registered with SAGC; proof of registration must be provided.

• Valid SARS Tax Compliance Status PIN must be included.
• Bidders must be registered with the relevant professional bodies (SACPLAN for town planning, SAGC for land surveying) or subcontract to registered professionals.
• Bidders must have a minimum of 3 years' experience in similar contracts.
• B-BBEE status will be evaluated under the 80/20 preference points system.

Bids shall remain valid for a sixty (60) day period calculated from the bid closing date.

• Bidders must make use of a Town Planner for the town planning portion; indicate who will perform the service or who will be subcontracted, and provide proof of SACPLAN registration.
• Bidders must make use of a Land Surveyor for the land surveying portion; indicate who will perform the service or who will be subcontracted, and provide proof of SAGC registration.

Quotations will be evaluated and adjudicated in accordance with the Swellendam Municipality's Preferential Procurement Policy and Supply Chain Management Policy. The 80/20-point system will be applicable. The Council does not bind itself to accept the lowest or any quotation and reserves the right to accept a quotation in full or in part.