Appointment of a civil engineering consultancy to design a reinforced concrete reservoir at winterveldt extensions 3 and 4

Employer's agent

• Name: Asanda Makonza
• Address: Tshwane House, 320 Madiba Street, Pretoria
• Telephone: 012 358 5775
• Email: [email protected]

Supply Chain Management

• Divisional Head: Supply Chain Management
• Address: Tshwane House, 320 Madiba Street, Pretoria 0001
• Telephone: 012 358 4780

Human Settlements Department

• PO Box 440
• Pretoria
• 0002

Submission method

• Online submission only, via the City of Tshwane quotation portal or the eTenders portal.
• Quotation documents are downloadable from tshwane.gov.za and etenders.gov.za.
• Hard copies, telephonic, telegraphic, telex, facsimile and e-mailed offers will not be accepted.
• Closing: 12 October 2026 at 10:00.

Returnable documents (all must be completed, signed and submitted)

• Part T2 Returnable Documents: T2.1 list of returnable documents and T2.2 returnable schedules.
• C1.1 Form of Offer and Acceptance: the signed offer.
• C1.2 Contract Data (Part 2).
• C2.2 Pricing Schedule.
• RD.A.8 and RD.A.10: proof of professional registration and certified copies of qualifications.
• RD.D.1, RD.D.2 and RD.D.3: evaluation schedules for tenderer experience and key staff experience.
• Compulsory Enterprise Questionnaire and declaration of interest questionnaire.
• Proof of Professional Indemnity Insurance.
• Valid B-BBEE certificate or qualifying sworn affidavit.

Authorisation to sign

• Company: board resolution authorising the signatory.
• Close corporation: members' resolution.
• Partnership: all partners sign, or written authorisation for the signing partner(s).
• Joint venture/consortium: resolution from each member company plus authorisation for the JV signatory.
• No proof of authorisation renders the offer non-responsive.

Formatting rules

• Complete in non-erasable black ink.
• Corrections: strike through the incorrect entry, write the correct entry above, and sign next to it.
• Alternative tender offers will not be considered.
• Clarification requests must reach the employer at least 4 working days before the closing time.
• Failure to submit any returnable document within the stipulated period is cause to treat the offer as non-responsive.

Evaluation stages

• Stage 1: administrative compliance.
• Stage 2: eligibility (mandatory company and key-personnel requirements).
• Stage 3: functionality — minimum qualifying score of 70 out of 100; offers below this are rejected.
• Stage 4: price and preference points under the 80/20 system.

Functionality scoring (total 100)

• Tenderer's experience — reinforced concrete reservoir projects: maximum 20 points. Scale: 1 relevant project = 3, 2 = 4, 3 or more = 5, weighted 4.
• Tenderer's experience — bulk water, water and/or sewer reticulation projects: maximum 20 points. Scale: 1 relevant project = 2, 2–3 = 3, 4–5 = 4, more than 5 = 5, weighted 4.
• Experience of key staff on water and sewer projects: maximum 60 points, scored per role on the number of relevant projects (1 project = 0 up to 5 or more = 5).
• Supporting documentation (signed appointment letter and completion certificate on client letterhead) is compulsory; failure to submit scores zero for that criterion.
• CVs of key personnel are compulsory; failure to submit scores zero.
• Functionality is scored by at least three evaluators.

Preference points (80/20)

• Applicable to contracts up to R50 million.
• Price: 80 points, calculated on the lowest acceptable tender.
• Specific goals: 20 points.
• B-BBEE level points: Level 1 = 8, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.
• EME and/or QSE: 2 points on submission of a valid sworn affidavit.
• At least 51% women-owned: 2 points (certified ID copies).
• At least 51% owned by people with disability: 2 points (medical certificate with doctor's practice number, address and contact details).
• At least 51% youth-owned: 2 points (certified ID copies).
• Local economic participation: City of Tshwane participants 4 points, Gauteng participants 2 points, national participants 1 point (municipal account statement or lease agreement).
• The lowest acceptable tender determines the applicable preference point system.
• The contract is awarded to the tenderer with the highest total points.

Scope

• Appointment of an engineering consulting firm for design review, contract administration and site supervision.
• Works covered: construction of a bulk water line, a bulk sewer line and a 20 Ml reservoir.
• Location: Winterveldt Extension 3 and 4.
• Contract period: 6 months.

Key personnel required (all must be in full-time employment of the bidder)

• Project Leader: BSc or B-Tech in Civil Engineering; ECSA registration as Engineer or Technologist; minimum 5 years' post-registration experience in reservoir design.
• Civil Engineer: BSc or B-Tech in Civil Engineering; ECSA registration as Engineer or Technologist; minimum 5 years' post-registration experience in water and sewer design.
• Structural Engineer: BSc or B-Tech in Civil Engineering; ECSA registration as Engineer or Technologist; minimum 5 years' post-registration experience in water and sewer projects.
• Engineer's Representative: BSc or B-Tech in Civil Engineering; ECSA registration as Engineer or Technologist; minimum 3 years' post-registration experience in water and sewer projects.

Reference standards

• Standard Specifications for Municipal Civil Engineering Works, Third Edition, 2005 (City of Tshwane).
• Standard Specifications for Municipal Electrical Engineering Works, First Edition, 2010.
• NEC3 Professional Services Contracts, April 2013, including corrections current 30 days before close of tenders.

Other

• The employer may require the names of design, management and supervisory staff for the labour-intensive portion of the works, with evidence that they meet the eligibility requirements.

Pricing

• Pricing must be completed on the C2.2 Pricing Schedule.
• No compensation is payable for costs incurred in attending interviews or making submissions.

Insurance

• Proof of Professional Indemnity Insurance must be submitted with the tender; further detail is in the contract data.

Payment

• The successful bidder must register on the City of Tshwane vendor register before any payment is made; existing vendors must record their vendor number on the cover page.
• Joint venture or consortium members must each comply with vendor registration.

No bid security, performance bond or retention percentage is stated in the document.

Eligibility (mandatory)

• Company experience: at least one reinforced concrete reservoir project and one bulk water, water and/or sewer reticulation project completed successfully.
• Key personnel must be professionally registered with ECSA and meet the stated qualification and experience requirements.
• Company profile and certified copies of professional registrations and qualifications must be submitted.
• Minimum functionality score of 70 out of 100.

Statutory and registration

• CSD registration and a valid tax compliance status; tax status is verified before award, and a non-compliant bidder has 7 working days to provide SARS proof of compliance or an arrangement.
• Vendor registration with the City of Tshwane before payment.
• Registration and good standing with the Compensation Fund or a licensed compensation insurer.
• Not in arrears for more than 3 months on municipal rates, taxes or service charges.
• Not listed on the Register of Tender Defaulters.
• No abuse of the employer's SCM system and no written notice of failed performance on a previous contract.
• Compulsory Enterprise Questionnaire must be completed with no conflicts of interest.
• Declaration of interest questionnaire must be completed; awards to persons in the service of the state are prohibited.

B-bbee

• A valid B-BBEE verification certificate from a SANAS-accredited agency, an IRBA-registered auditor, or a CCA accounting officer must be submitted.
• EMEs and QSEs may submit a valid sworn affidavit.
• Joint ventures/consortia must submit a certificate for each party.
• Failure to comply scores 0 preference points.

Authorisation

• Proof of authority to sign the tender must be submitted (company resolution, CC members' resolution, partnership authorisation or JV resolution); failure renders the offer non-responsive.

Conduct

• Canvassing of employer officials or agents after tender opening is prohibited.
• The employer may cancel the tender before award for changed circumstances, lack of funds, no acceptable tenders, or material irregularity.