Impounding of nuisance animals – city of tshwane tender (gauteng)

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Returnable Documents: 2. Pricing Schedule Pg. 14 – 15, 3. Invitation to Bids MBD 1 Pg. 16 – 17, 4. Declaration of Interest MBD 4 Pg. 18 – 20, 5. Preference points claimed form MBD 6.1 Pg. 21 – 26, 6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28, Declaration of Past Supply Chain MBD 8 Pg. 29 – 30, 8. Certificate of independent bid determination MBD 9 Pg. 31 – 34, 9 Company Registration Certificate, 10. Tax Clearance Certificate or Unique Pin, 13. CSD summary report, 3. Photos of the pound (owned/to be leased) must be attached., 3. Photos of the vehicles (owned/to be leased) must be attached.

Only bidders registered on the Central Supplier Database (CSD) with a valid CSD number will be considered. Bidders must be tax compliant. Bidders must not be in the service of the state. Bidders must have no conflict of interest as per MBD 4. Bidders must have the necessary facilities, vehicles, and experience to handle animal impounding. Bidders must be able to respond within 3 hours of instruction. Bidders must be willing to undergo a site inspection of their pound and vehicles. Bidders must meet the administrative and mandatory requirements as outlined in the tender document.

According to section 24 of the Constitution of the Republic of South Africa as

amended, everyone has the right to an environment that is not harmful to their

health and well-being. Chapter seven of the Constitution also states clearly as one

of the objects of the Local Government: “to promote a safe and healthy

environment”.

Part B of Schedule 5 of the Constitution lists the control of public nuisances,

facilities for the accommodation, care and burial of animals as a competency

reserved for local government. The City of Tshwane in advertising the tender for

the collection and disposal of carcasses as well as the collection and impounding

of nuisance animals seek to address its responsibilities in terms of the mandate

granted to it in terms of the Constitution.

This quotation request will benefit the City of Tshwane in ensuring a safe and

healthy environment through the impounding of nuisance animals that may, in the

opinion of the Health Department, pose a threat to the health of individuals/

community.

The rendering of this service in the City of Tshwane further enhances the city’s

ability to attain the strategic objectives below:

Strategic Objective 3: To fight poverty, and build clean, healthy, safe and

sustainable communities.

• KPA 3.8: Promote a clean, healthy, and sustainable environment and reduce

the burden of preventable diseases on our people and our economy, including

chronic illness, TB, HIV and Aids.

This quotation further displays the commitment of the city to serve its residents

who will directly benefit by living in a clean and healthy environment free of any

health nuisance.

All services rendered in terms of this quotation will be done upon instruction of

the department or where the nuisance is initially sighted by the service

provider, the department will have to approve such collection and further

handling of the animal/s.

3. Project scope

Service provider requirements

The City of Tshwane is inviting bids from the service provider/s which have the

competency to:-

3.1. handle animal care matters including the impounding of animals creating a

nuisance in public areas, excluding aggressive animals in line with the City of

Tshwane Keeping of animals by-law; as well as the transportation thereof;

3.2. transport animals in compliance with the Animal Protection Act and

the Animal Health Act and relevant regulations.

3.3 The service provider/s appointed must comply with all related legislative

requirements in terms of keeping and handling of animals, such as the Animal

Protection Act of 1962, the City of Tshwane bylaws, the Labour Relations Act

and any other law relating to animals and related employee matters.

3.4 The above requirements must be met always ensuring compliance with the

following legislation applicable to the service to be rendered.

• Animal Diseases Act

• Animal Protection Act

• National Health Act

• Labour Relations Act

• Animal Health Act

3.5. Specifications

3.6 Collection time frames

The collection of nuisance animals upon instruction from the CoT should be effected

within three (3) hours of the service provider receiving the instruction, except in

exceptional circumstances in which case the service provider will give prior notification

to the CoT of the reasons for non-adherence to the stipulated time frame.

3.7 Category b

3.7.1 Impounding of animals – upon instruction

3.7.1.1The collection of animals and subsequent impounding thereafter will be done

only upon receipt of instructions from the CoT Municipal Health Services.

3.7.1.2 The service provider will provide pound services on behalf of the CoT. The

service provider will keep the animals at the pound for a maximum period of seven (7)

days as per the City of Tshwane Keeping of Animals, Birds and Poultry Bylaw. After

the initial seven (7) days the service provider must deal with the animals in accordance

with its policies.

3.7.1.3 The service provider will provide care, shelter, food, water and medicine,

including other necessary medical treatment to all animals in the pound. The service

provider will inform the owner (where identity of such owner and address is known) of

an impounded animal in writing that the animal has been impounded and a copy of

such notice must be submitted with the records and invoice at the end of each month.

3.7.1.4 The service provider must provide proof of access to an animal technician or

veterinary doctor for emergencies and dispensing medications.

3.7.1.5 The service provider will collect impounding tariffs determined by the city, on

behalf of the Department, on animals collected by their owners and give receipts for

such monies collected.

3.7.1.6 The service provider will keep proper and identifiable records related to all

services rendered in terms of the quotation

3.8 Controls for the impounding of animals

3.8.1 The quotation request will be awarded subject to the approval of the following,

which will be subject to regular inspections by the Department.

• premises,
• equipment,
• vehicles and
• staff component.

3.8.2 The records kept by the service provider will be subjected to regular audits by

the CoT.

3.8.3 The service provider will record all payments received for impounded animals

upon collection by their owners. These amounts collected from owners will be offset

against the service provider’s monthly invoice payments.

3.8.4 The service provider will submit seven (7) day records to the CoT of services

provided per impounded animal in terms of this agreement.

3.8.5 The service provider will provide a monthly summary report of services provided,

together with its invoice.

3.8.6 The service provider will invoice the CoT monthly, by the 3rd day of each following

month after which the service has been rendered. The invoices will indicate the

following:

• number and type of animal attended to,
• the type of service provided,
• the date of the service,
• the contact details of the official who authorized the service, and
• picture evidence depicting the rendering of the service and
• the amount invoiced.

3.8.7 The city will pay validated invoices of the service provider within 30 days from

invoice date, in accordance with national Treasury Regulations.

3.9 Premises and equipment.

3.9.1 The service provider should provide appropriate facilities as per legislation to

keep any impounded animals in the impounding center for the prescribed maximum

period of 7 days and keep a register and other relevant records for all animals in the

pound.

3.9.2 Such facilities should have approved provision for isolation of sick and/or

injured animals as well as animals on heat.

3.9.3 Appropriate and approved vehicles and equipment for the collection and

transportation of animals.

General

3.10. Personnel

3.10.1 The service provider will appoint an adequate number of competent personnel

who will be charged with the provision of the services in terms of this arrangement.

3.10.2 The service provider will provide branded protective clothing and relevant

equipment to their personnel rendering services in terms of this arrangement.

3.10.3 The service provider will upon request provide proof of continuous risk

assessment and evaluation as required in terms of the Occupational Health and Safety

Act.

3.11 Penalty clauses.

3.11.1 Failure of the service provider/s to provide requested records on time as

stipulated in this agreement will result in the non-payment of the invoice until such

records are received.

3.11.2 Failure of a service provider/s to collect Nuisance animal within three hours of

notification will result in the non-payment by the CoT for the invoiced amount for the

same services rendered. (Except in exceptional circumstances, in which case the

service provider will give prior notification to the CoT of the reasons for non-adherence

to the stipulated time frame, e.g., multiple deaths due to traffic accidents.

4. Deliverables

The successful bidder must render the service in line with the project scope and

adhere to all, time frames as mentioned in the project scope for submission of

reports and invoices.

5. Stages of evaluation

This bid will be evaluated in Four (4) evaluation stages namely:

Stage 1: Administrative Compliance

Stage 2: Mandatory Requirements

Stage 3: Site Inspection

Stage 4: Preference Point System

Stage 1: Administrative Compliance

All the bids will be evaluated against the administrative responsiveness requirements as set out

in the list of returnable documents.

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

a) To enable The City to verify the bidder’s tax Tax status must be compliant

compliance status, the bidder must provide; before the award.

• Tax compliance status PIN.

or

• Central Supplier Database (CSD)

b) A copy of their Central Supplier Database CSD must be valid.

(CSD) registration; or indicate their Master

Registration Number / CSD Number;

c) Confirmation that the bidding company’s Was a Municipal Account

municipal service charges, rates and taxes Statement, or signed lease

are up to date: Original or copy of Municipal agreement or letter from the

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

Account Statement of the Bidder (bidding local councillor provided for the

company) not older than 3 months and bidding company? The name

account must not be in arrears for more than and / or addresses of the

ninety (90) days; or ,signed lease agreement bidder’s statement correspond

or In case of bidders located in informal with CIPC document, Address

settlement, rural areas or areas where they on CSD or Company profile?

are not required to pay Rates and Taxes a Are municipal service charges,

letter from the local councillor confirming they rates and taxes up to date (i.e.

are operating in that area not in arrears for more than 90

days?

d) In addition to the above, confirmation that all Was a Municipal Account

the bidding company’s owners / members / Statement, or signed lease

directors / major shareholders municipal agreement or letter from the

service charges, rates and taxes are up to local councillor provided for the

date:

• Original or copy of Municipal Account company’s owners / members /

Statement of all the South African based directors / major shareholders?

owners / members / directors / major Are municipal service charges,

shareholders not older than 3 months and the rates and taxes up to date (i.e.

account/s may not be in arrears for more than not in arrears for more than 90

ninety (90) days; or a signed lease agreement days?

of owners / members / directors / major

shareholders or In case of bidders located in

informal settlement, rural areas or areas

where they are not required to pay Rates and

Taxes a letter from the local councillor

confirming they are residing in that area

e) Duly Signed and completed MBD forms (MBD All documents fully completed

1, 4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not director / member / trustee as

a Director / Member / Owner / Shareholder of indicated on the CIPC

the company, an official letter of authorization document, alternatively a

or delegation of authority should be submitted delegation of authority would

with the bid document. be required, Documents

completed in black ink (i.e. no

NB: Bidders must ensure that the directors, “Tippex” corrections, no pencil,

trustees, managers, principal shareholders, no other colour ink, or non-

or stakeholders of this company, declare submission of the MBD

any interest in any other related companies forms, will not be considered)

or business, whether or not they are

bidding for this contract. See Question 3.14

of MBD 4. Failure to declare interest will

result in a disqualification

f) Audited Financial Statements for the most Applicable for tenders above

recent three (3) years or Audited Financial R10m in conjunction with MBD

Statements from date of existence for 5)

companies less than three years old.

NB: The bidder must submit signed audited Are Audited financial

annual financial statements for the most recent statements provided (Audited

three years, or if established for a shorter financials must be signed by

period, submit audited annual financial auditor) Or proof that the

statements from date of establishment. bidder is not required by law to

prepare audited financial

If the bidder is not required by law to prepare statements.

signed annual financial statements for auditing

purposes, then the bidder must submit proof

Compulsory Returnable Documentation Submitted Checklist (Guide for

(Submission of (YES or NO) Bidder and the Bid

these are compulsory) Evaluation Committee)

that the bidder is not required by law to

prepare audited financial statements.

g) Joint Ventures (JV) – (Only applicable when If applicable. JV agreement

the bidder tenders as a joint venture) Where provided? JV agreement

the bidder bids as a joint venture (JV), the complete and relevant?

required or relevant documents as per (a) to Agreement signed by all

(f) above must be provided for all JV parties. parties? All required

In addition to the above the bidder must documents as per (i.e. a to f)

submit a Joint Venture (JV) agreement signed must be provided for all

by the relevant parties. partners of the JV.

NB: It is a condition of this bid that the

successful bidder will continue with the same

Joint Venture (JV) for the duration of the

contract unless prior approval is obtained from

the City.

h) Bidder attended a compulsory briefing session A compulsory briefing register

where applicable must be signed by the bidder.

Bidders will be disqualified

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for Incomplete pricing schedule

in pricing schedule and if not, all items are results in totals being

quoted the bidder will be disqualified). Unless incomparable. Bidder must be

the tender is awarded per item or per section disqualified.

where the bidder only quoted the items or

sections, they are interested in. Bidder will be disqualified

should they make

corrections on the price

schedule without attaching a

signature or initialising

thereto.

Bidder will be disqualified

should they use tippex/

correction ink, on the price

schedule.

Stage 2: Mandatory Requirements

Category b

For the impounding service, bidders must comply with the

Following:

A. Pounding facility-

1. Ownership documents or
2. Letter of arrangement for the leasing of an existing pound if leasing, as

well as,

3. Photos of the pound (owned/to be leased) must be attached.

B. Suitable vehicles for the collection and impounding of live animals-

1. Minimum 2 X 1 ton utility vehicles.
2. Ownership documents/Letter of arrangements for the leasing of vehicles

and

3. Photos of the vehicles (owned/to be leased) must be attached.

C. Experience

Signed reference letters, on company letterheads, relating to the nature of the

scope of the specific service to be rendered in terms of this tender must be

attached.

Failure to attach the above will result in the bid being disqualified and will not

be evaluated further.

Stage 3: Site Inspection

The City reserves the right to make necessary arrangements that will make it feasible

to inspect the vehicles of the potential service providers. The Bidder during Inspection

must prepare all the required documents and equipment to be inspected.

The pound must meet the following minimum requirements for the tender to be

awarded: -

Checklist for animal impounding center: city of tshwane

Small Medium Big Animals

1.Separate areas for

healthy animals

2. Separate areas for

Injured animals

3. Separate areas for

unidentified animals

Requirement yes NO

4. Separate areas for Animals with infectious diseases
5. Well fenced and secured with controlled access

always manned

6. Administration offices
7. Provision for collection and safe removal of waste
8. Provision of Sufficient and clean source of water
9. Provision of food storage for animals
10. Availability of impounding equipment
11. Holding facilities, quarantine area
12. Ablution block for staff, with provision of hot and cold

water

13. Lockable, cleanable, well-secured and covered kennels

and or cages that have drainable floors for easy cleaning.

14. Availability of sufficient PPE for all workers

15. OHS readiness in line with the type of work

16. Availability of carrying baskets/ boxes

17. Proof of arrangement for lease of vehicle/s with

hoisting equipment for lifting and loading of big animals

when required

N.B. The pound must meet the compulsory requirements in terms of items 1-10

above as well as 50% of items 11-17 for the bidder to be shortlisted for Stage 4

Preference point system.

Stage 4: PREFERENTIAL POINTS SYSTEM

The preferential points to be used will be the 80/20 points system in terms

of the Preferential Procurement Policy Framework Act, 2000 (Act )

Regulations 2022.

• 80 points for price

• 20 points for specific goals

• Bidders are required to submit supporting

documents for their bids to claim the specific goal

points.

• Non-compliance with specific goals will not lead to

disqualification but bidders will not be allocated

specific goal points. Bidders will score points out of

80 for price only and zero (0) points out of 20 for

specific goals.

• City shall act against any bidder or person when it

detects that the specific goals were claimed or

obtained on a fraudulent basis.

The specific goal for this bid is outlined below. Bidders are to submit supporting documents

as outlined below to be eligible for points.

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B-
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Level 8
• 1 Point
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

qualifying small enterprise or Exempt

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

Micro Enterprises or CIPC BBBEE

Category b

6.1 Impounding Fees.

Material rate per

Number animal typeitem long description of service

R c

1.1 3030657 Pounding fee per cat per day.

1.2 3030658 Pounding fee per dog per day.

1.3 3030659 Pounding fee per horse per day.

1.4 3030660 Pounding fee per donkey per day.

1.5 3030661 Pounding fee per pig per day.

1.6 3030662 Pounding fee per cattle per day.

1.7 3030663 Pounding fee per sheep/goat per day.

1.8 3030664 Pounding fee per rabbit per day

1.9 3030665 Pounding fee all types of birds and

poultry per day.

Sub Total (Exclusive of VAT)

VAT Amount (15%)

TOTAL (Inclusive of VAT)

to the bid on the online platform not later than 10:00 on the 13 August 2026.

Technical enquiries: Jerry Motsamai at (012) 358 8609 or [email protected]

Supply Chain enquiries: Josia Masenya at (012) 358 0658 or [email protected]

Bids will remain valid for a period of 90 days after the closing date

• Received after the closing date and time will not be considered. CoT does not bind

itself to accept the lowest or any other bid in whole or in part

• Bid documents must be completed using a black pen (not re-typed or scanned)
• Mistakes made on the price schedule must be crossed out in ink and each price

alteration must be initialled.

• Price corrections may not be made with correction fluid, such as Tippex or a similar

product.

• If correction fluid was used on any specific item price, such an item will not be

considered. No correction fluid may be used on a bill of quantities where prices are

calculated to arrive at a total amount. If correction fluid was used, the quotation as a

whole will be repudiated.

• The Municipality will reject the quotation if corrections are not made in accordance

with the above.

No Details Document . Scope of Work Pg. 5 – 13

2. Pricing Schedule Pg. 14 – 15
3. Invitation to Bids MBD 1 Pg. 16 – 17
4. Declaration of Interest MBD 4 Pg. 18 – 20
5. Preference points claimed form MBD 6.1 Pg. 21 – 26
6. Contract form – Rendering of services MBD 7.2 Pg. 27 – 28

Declaration of Past Supply Chain MBD 8 Pg. 29 – 30

should they fail to attend

compulsory briefing session

i) Pricing schedule (All items must be quoted for Incomplete pricing schedule

in pricing schedule and if not, all items are results in totals being

quoted the bidder will be disqualified). Unless incomparable. Bidder must be

the tender is awarded per item or per section disqualified.

where the bidder only quoted the items or

sections, they are interested in. Bidder will be disqualified

should they make

corrections on the price

schedule without attaching a

signature or initialising

thereto.

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points
• National 1 Point

6. Pricing schedule

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s companies and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership) At least 51% owned companies 2 Points Medical Certificate with doctor’s by People with disability details (Practice Number, Physical Address, and contact numbers) and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership At least 51% owned companies 2 Point Certified copy of Identity Document/s by Youth and proof of ownership (Sworn affidavit for B-BBEE qualifying small enterprise or Exempt Micro Enterprises, CIPC registration or any other proof of ownership Local Economic Participation Municipal Account statement/Lease

City of Tshwane 4 Points agreement.

Gauteng 2 Points

National 1 Point PART A INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY) QUOTATION NUMBER: Q13-2026-27 CLOSING DATE: 17 August 2026 CLOSING TIME: 10:00 ADVERTISEMENT: QUOTATION FOR THE APPOINTMENT OF THREE SERVICE PROVIDERS FOR THE COLLECTION OF ANIMAL CARCASSES FOR A PERIOD OF ONE YEAR AND THE APPOINTMENT OF A SERVICE PROVIDER FOR THE IMPOUNDING OF NUISANCE ANIMALS WITHIN TSHWANE FOR A 12 MONTH PERIOD: WITH EFFECT FROM 1 JANUARY 2026 OR THE DESCRIPTION NEAREST DATE THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). BIDDERS SHOULD THEREFORE NOT DEPOSIT THEIR RESPONSES IN THE TENDER BOX BUT RESPOND TO BID ON THE ONLINE PLATFORM Tshwane House Supply Chain Management 320 Madiba Street Pretoria GPS coordinates: 25.74431°S, 28.19464°E SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: OR CSD No: B-BBEE STATUS LEVEL VERIFICATION B-BBEE STATUS Yes YesCERTIFICATE LEVEL SWORN [TICK APPLICABLE BOX] AFFIDAVIT No No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ARE YOU A FOREIGN ARE YOU THE ACCREDITED BASED SUPPLIER FOR Yes No REPRESENTATIVE IN SOUTH AFRICA Yes No THE GOODS FOR THE GOODS /SERVICES /WORKS /SERVICES /WORKS [IF YES, ANSWER PART B:3 OFFERED? [IF YES ENCLOSE PROOF] OFFERED? ] SIGNATURE OF BIDDER .................................... DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: TECHNICAL INFORMATION MAY BE DIRECTED TO: Supply Chain DEPARTMENT Management CONTACT PERSON Jerry Motsamai CONTACT PERSON Josia Masenya TELEPHONE NUMBER (012) 358 0658 TELEPHONE NUMBER (012) 358 8609 E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected] MBD1 PART B TERMS AND CONDITIONS FOR BIDDING

Bid submission: 1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for consideration. 1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or online 1.3. This bid is subject to the preferential procurement policy framework act and the preferential procurement regulations, 2017, the general conditions of contract (gcc) and, if applicable, any other special conditions of contract.

Tax compliance requirements 2.1 Bidders must ensure compliance with their tax obligations. 2.2 Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable the organ of state to view the taxpayer’s profile and tax status. 2.3 Application for the tax compliance status (tcs) certificate or pin may also be made via e-filing. In order to use this provision, taxpayers will need to register with SARS as e-filers through the website www.SARS.GOV.ZA. 2.4 Foreign suppliers must complete the pre-award questionnaire in part b:3. 2.5 Bidders may also submit a printed tcs certificate together with the bid. 2.6 In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate tcs certificate / pin / csd number. 2.7 Where NO tcs is available but the bidder is registered on the central supplier database (csd), a csd number must be provided.

Questionnaire to bidding foreign suppliers 3.1. Is the entity a resident of the republic of south africa (RSA)? yes NO 3.2. Does the entity have a branch in the RSA? yes NO 3.3. Does the entity have a permanent establishment in the RSA? yes NO 3.4. Does the entity have any source of income in the RSA? yes NO 3.5. Is the entity liable in the RSA for any form of taxation? Yes NO if the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code from the south african revenue service (SARS) and if not register as per 2.3 Above. Nb: failure to provide any of the above particulars may render the bid invalid. NO bids will be considered from persons in the service of the state. Signature of bidder: ................................................... Capacity under which this bid is signed: ................................................... Date: ................................................... Mbd 4 declaration of interest

No bid will be accepted from persons in the service of the state1.

Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority. 3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full Name of bidder or his or her representative:..................................................... 3.2 Identity Number: .............................................................................................. 3.3 Position occupied in the Company (director, trustee, hareholder2):............................. 3.4 Company Registration Number: ......................................................................... 3.5 Tax Reference Number:.................................................................................... 3.6 VAT Registration Number: .............................................................................. 3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below. 3.8 Are you presently in the service of the state? YES / NO 3.8.1 If yes, furnish particulars. ......................................................................... ........................................................................................................... 1MSCM Regulations: “in the service of the state” means to be – (a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature. 2 Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control over the company. 3.9 Have you been in the service of the state for the past twelve months? .........YES / NO 3.9.1 If yes, furnish particulars........................................................................... .......................................................................................................... 3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? ....................................... YES / NO 3.10.1 If yes, furnish particulars. .......................................................................................... .......................................................................................... 3.11 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.11.1 If yes, furnish particulars ............................................................................................. ....................................................................................................... 3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.12.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.13 Are any spouse, child or parent of the company’s directors trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO 3.13.1 If yes, furnish particulars. ........................................................................................... ........................................................................................... 3.14 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract. YES / NO 3.14.1 If yes, furnish particulars: ......................................................................................... .........................................................................................

Full details of directors / trustees / members / shareholders. Full Name Identity Number State Employee Number ......................................... ............................................ Signature Date ........................................ ............................................. Capacity Name of Bidder MBD 6.1 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2022 This preference form must form part of all tenders invited. It contains general information and serves as a claim form for preference points for specific goals. NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE TENDER AND PREFERENTIAL PROCUREMENT REGULATIONS, 2022

GENERAL CONDITIONS 1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes included). 1.2 To be completed by the organ of state

The applicable preference point system for this tender is the 80/20 preference point system. 1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be awarded for: (a) Price; and (b) Specific Goals. 1.4 To be completed by the organ of state: The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 TOTAL POINTS FOR PRICE AND SPECIFIC 100 GOALS 1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed. 1.6 The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the organ of state.

DEFINITIONS (a) “tender” means a written offer in the form determined by an organ of state in response to an invitation to provide goods or services through price quotations, competitive tendering process or any other method envisaged in legislation; (b) “price” means an amount of money tendered for goods or services, and includes all applicable taxes less all unconditional discounts; (c) “rand value” means the total estimated value of a contract in Rand, calculated at the time of bid invitation, and includes all applicable taxes; (d) “tender for income-generating contracts” means a written offer in the form determined by an organ of state in response to an invitation for the origination of income-generating contracts through any method envisaged in legislation that will result in a legal agreement between the organ of state and a third party that produces revenue for the organ of state, and includes, but is not limited to, leasing and disposal of assets and concession contracts, excluding direct sales and disposal of assets through public auctions; and (e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. ).

FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 3.1. POINTS AWARDED FOR PRICE 3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 PPPP−PP mmmmmm PPPP−PP mmmmmm PPPP = 8888 (11 − ) or PPPP = 9999 (11 − ) PP mmmmmm PP mmmmmm Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmin = Price of lowest acceptable tender 3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME GENERATING PROCUREMENT 3.2.1. POINTS AWARDED FOR PRICE A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10 PPPP−PP mmmmmm PPPP−PP mmmmmm PPPP = 8888 (11 + ) or PPPP = 9999 (11 + ) PP mmmmmm PPPPPPPP Where Ps = Points scored for price of tender under consideration Pt = Price of tender under consideration Pmax = Price of highest acceptable tender

POINTS AWARDED FOR SPECIFIC GOALS 4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) Specific goals 80/20 preference Number of point system points claimed (80/20 system) (To be completed by the tenderer) BB-BEE score of companies

• 8 Points

Level 1

• 7 Points

Level 2

• 6 Points

Level 3

• 5 Points

Level 4

• 4 Points

Level 5

• 3 Points

Level 6

• 2 Points

Level 7

• 1 Point

Level 8

• 0 Points

Non-compliant EME and/ or QSE 2 Points At least 51% of Women- 2 Points owned companies At least 51% owned 2 Points companies by People with disability At least 51% owned 2 Point companies by Youth Local Economic Participation 4 Points

City of Tshwane 2 Points

Gauteng 1 Point

National N.B For points to be allocated as per above the tenderers will be required to submit proof of documentation as evidence for claims made. Any tenderer that does not submit evidence as stated in the bid document to claim applicable points will be allocated zero points. DECLARATION WITH REGARD TO COMPANY/FIRM 4.3. Name of company/firm............................................................................... 4.4. Company registration number: ..................................................................... 4.5. TYPE OF COMPANY/ FIRM Partnership/Joint Venture / Consortium One-person business/sole propriety Close corporation Public Company Personal Liability Company (Pty) Limited Non-Profit Company State Owned Company [TICK APPLICABLE BOX] 4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that

The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. .............................................. SIGNATURE(S) OF TENDERER(S) SURNAME AND NAME: ................................................................ DATE: ............................................................... ADDRESS: ............................................................... ............................................................... ............................................................... MBD 7.2 CONTRACT FORM - RENDERING OF SERVICES THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SERVICE PROVIDER (PART 1) AND THE PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SERVICE PROVIDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS FOR THEIR RESPECTIVE RECORDS. PART 1 (TO BE FILLED IN BY THE SERVICE PROVIDER)

B-BBEE Minimum Level: 1

Points Allocation: 20 points

B-BBEE Details: o submit supporting documents

as outlined below to be eligible for points.

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

BB-BEE score of companies Valid Certified copy of BBBEE

• Level 1
• 8 Points certificate. Sworn Affidavit for B-
• Level 2
• 7 Points BBEE qualifying small enterprise or
• Level 3
• 6 Points Exempt Micro Enterprises or CIPC
• Level 4
• 5 Points BBBEE certificate.
• Level 5
• 4 Points
• Level 6
• 3 Points
• Level 7
• 2 Points
• Level 8
• 1 Point
• Non-compliant
• 0 Points

EME and/ or QSE 2 Points Valid Sworn affidavit for B-BBEE

qualifying small enterprise or Exempt

Specific goals 80/20 preference Proof of specific goals to be

point system submitted

Micro Enterprises or CIPC BBBEE

certificate

At least 51% of Women-owned 2 Points Certified copy of Identity Document/s

companies and proof of ownership (Sworn

affidavit for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership)

At least 51% owned companies 2 Points Medical Certificate with doctor’s

by People with disability details (Practice Number, Physical

Address, and contact numbers) and

proof of ownership (Sworn affidavit

for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership

At least 51% owned companies 2 Point Certified copy of Identity Document/s

by Youth and proof of ownership (Sworn

affidavit for B-BBEE qualifying small

enterprise or Exempt Micro

Enterprises, CIPC registration or any

other proof of ownership

Local Economic Participation Municipal Account statement/Lease

• City of Tshwane 4 Points agreement.
• Gauteng 2 Points
• National 1 Point

6. Pricing schedule

Category b

6.1 Impounding Fees.

to bid opportunities published by the City of Tshwane. The portal enables interested

bidders to download bid documents and respond to the bid through online submission

at their convenience before the closing time no later than

3.10. Personnel

3.10.1 The service provider will appoint an adequate number of competent personnel

who will be charged with the provision of the services in terms of this arrangement.

3.10.2 The service provider will provide branded protective clothing and relevant

equipment to their personnel rendering services in terms of this arrangement.

3.10.3 The service provider will upon request provide proof of continuous risk

assessment and evaluation as required in terms of the Occupational Health and Safety

Act.

3.11 Penalty clauses.

3.11.1 Failure of the service provider/s to provide requested records on time as

stipulated in this agreement will result in the non-payment of the invoice until such

records are received.

3.11.2 Failure of a service provider/s to collect Nuisance animal within three hours of

notification will result in the non-payment by the CoT for the invoiced amount for the

same services rendered. (Except in exceptional circumstances, in which case the

service provider will give prior notification to the CoT of the reasons for non-adherence

to the stipulated time frame, e.g., multiple deaths due to traffic accidents.

confirming they are residing in that area

e) Duly Signed and completed MBD forms (MBD All documents fully completed

1, 4, 5, 8 and 9) The person signing the bid (i.e. no blank spaces), All

documentation must be authorized to sign on documents fully signed by (any

behalf of the bidder. Where the signatory is not director / member / trustee as

a Director / Member / Owner / Shareholder of indicated on the CIPC

the company, an official letter of authorization document, alternatively a

or delegation of authority should be submitted delegation of authority would

with the bid document. be required, Documents

completed in black ink (i.e. no

NB: Bidders must ensure that the directors, “Tippex” corrections, no pencil,

trustees, managers, principal shareholders, no other colour ink, or non-

or stakeholders of this company, declare submission of the MBD

any interest in any other related companies forms, will not be considered)

or business, whether or not they are

bidding for this contract. See Question 3.14

of MBD 4. Failure to declare interest will

result in a disqualification

f) Audited Financial Statements for the most Applicable for tenders above

recent three (3) years or Audited Financial R10m in conjunction with MBD

Statements from date of existence for 5)

companies less than three years old.

NB: The bidder must submit signed audited Are Audited financial

annual financial statements for the most recent statements provided (Audited

three years, or if established for a shorter financials must be signed by

period, submit audited annual financial auditor) Or proof that the

statements from date of establishment. bidder is not required by law to

prepare audited financial

should they use tippex/

correction ink, on the price

schedule.

Stage 2: Mandatory Requirements

R c

1.1 3030657 Pounding fee per cat per day.

1.2 3030658 Pounding fee per dog per day.

1.3 3030659 Pounding fee per horse per day.

1.4 3030660 Pounding fee per donkey per day.

1.5 3030661 Pounding fee per pig per day.

1.6 3030662 Pounding fee per cattle per day.

1.7 3030663 Pounding fee per sheep/goat per day.

1.8 3030664 Pounding fee per rabbit per day

1.9 3030665 Pounding fee all types of birds and

poultry per day.

Sub Total (Exclusive of VAT)

VAT Amount (15%)

TOTAL (Inclusive of VAT)

7. Award

Company [TICK

Applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the

company/firm, certify that the points claimed, based on the specific goals as

advised in the tender, qualifies the company/ firm for the preference(s) shown

and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General

Conditions as indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as

shown in paragraphs 1.4 and 4.2, the contractor may be required to

furnish documentary proof to the satisfaction of the organ of state that the

claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the organ of state

may, in addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered

as a result of that person’s conduct;

(c) cancel the contract and claim any damages which it has

suffered as a result of having to make less favourable

arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders

and directors, or only the shareholders and directors who

acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding

10 years, after the audi alteram partem (hear the other

side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Mbd 7.2

8. Certificate of independent bid determination MBD 9 Pg. 31 – 34

(i) Bidding documents, viz

• Invitation to bid;
• Tax clearance certificate;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claims for Broad Based Black Economic Empowerment Status Level of

Contribution in terms of the Preferential Procurement Regulations 2022;

• Declaration of interest;
• Declaration of Bidder’s past SCM practices;
• Certificate of Independent Bid Determination;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and

rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and rate(s) cover

all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at

my own risk.

Category b

• One (1) service provider for the collection and impounding of nuisance

animals in the city of Tshwane’s area of jurisdiction.

8. Type of agreement required

A Service Level Agreement will be completed after the appointment.

9. Validity period

The validity period for the tender after closure is 90 days. CoT shall have right and

power to extent any tender validity period beyond any initial validity period set and

subsequent extensions. SCM shall ensure that an extension of validity is requested in

writing from all bidders before the validity expiry date. Extension of validity shall be

finalized while the quotations/bids are still valid.

10. Market analysis

The City of Tshwane reserves the right to conduct a market analysis. Should the City

exercise this option, where a bidder offers a price that is deemed not to be viable to

supply goods or services as required, written confirmation will be made with the bidder

to seek confirmation of whether the bidder will be disqualified based on being nonresponsive. If they confirm that they can deliver, a tight contract to mitigate the risk of

non-performance will be entered into with the service provider. Further action on

failures by the service provider to deliver will be handled in terms of the contract

including performance warnings and listing on the database of restricted suppliers.

The City further reserves the right to negotiate a market related price with a bidder

scoring the highest points. If the bidder does not agree to a market-related price, the

City reserves the right to negotiate a market-related price with the bidder scoring the

second highest points, if the bidder the second highest points does not agree to a

market-related price, the City will negotiate a market-related price with the tenderer

scoring the third highest points. If a market-related price is not agreed, the City

reserves the right to cancel the quotation.

Mbd1