Head-hunting services for two section 56 senior manager positions (water and sanitation; energy and electricity)

Supply Chain Management enquiries:

• Contact: Josia Masenya
• Role: SCM Official
• Email: [email protected]
• Telephone: (012) 358 0658

Technical enquiries:

• Contact: Riana Zaayman
• Role: Technical Official
• Email: [email protected]
• Telephone: 012 358 4363

Submission address (online): City of Tshwane e-tender portal.

Physical address (for reference): Tshwane House, 320 Madiba Street, Pretoria, 0001.

Service delivery address: City of Tshwane, Office of the City Manager, Tshwane House, 320 Madiba Street, Pretoria, 0001.

Submission method: online via the City of Tshwane e-tender portal only. No physical tender box deposits.

Closing date and time: 14 October 2026 at 10:00.

Returnable forms and documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): signed offer cover page with bidder details.
• MBD 4 (Declaration of Interest): discloses state employment and related-party interests; false declaration disqualifies.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal points with supporting evidence.
• MBD 7.2 (Contract Form – Rendering of Services): signed contract undertaking.
• MBD 8 (Declaration of Past SCM Practices): declares no restrictions, fraud, corruption or contract failures in the past five years.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price-fixing.
• Company Registration Certificate (CIPC).
• Tax Clearance Certificate or SARS TCS PIN.
• B-BBEE Certificate or qualifying sworn affidavit (EME/QSE) or CIPC B-BBEE certificate.
• Municipal rates and taxes statement (bidder and all directors/owners/members/shareholders) not older than 3 months and not in arrears >90 days; or signed lease agreement; or councillor letter for exempt areas.
• CSD summary report (valid registration).
• Audited financial statements for the most recent three years (or from date of establishment if younger); if not legally required to audit, submit proof of exemption.
• Detailed company profile demonstrating five years' relevant experience.
• Minimum two project-specific reference letters for executive/senior management head-hunting within the past five years, on client letterhead with verifiable contact details.
• Pricing schedule completed in black ink; all items quoted; alterations initialled; no correction fluid.
• If joint venture: JV agreement signed by all parties plus all above documents for each partner.

Disqualification risks:

• Late submission (after 10:00 on 14 October 2026).
• Any mandatory returnable form or document omitted or unsigned.
• Use of correction fluid on pricing schedule.
• Incomplete pricing schedule.
• Failure to attend compulsory briefing (none scheduled for this tender).
• Non-compliant tax status at award.
• Municipal accounts in arrears >90 days for bidder or its directors/owners.
• Failure to declare interests (MBD 4).
• False declaration on any MBD form.

Evaluation stages:

1. Administrative Compliance – all returnable documents submitted, signed and complete.
2. Mandatory Requirements – bidder must meet both:

• Minimum five years' relevant experience in recruitment/selection/head-hunting for executive and senior management positions, evidenced by a detailed company profile.
• Minimum two project-specific reference letters for executive/senior management head-hunting completed within the five years before closing date, each on client letterhead with assignment details, dates, confirmation of completion, authorised signature and verifiable contact details.

3. Preference Point System (80/20):

• Price: 80 points (lowest acceptable price scores highest).
• Specific goals: 20 points allocated as follows:

• B-BBEE status level: Level 1 = 8, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Evidence: valid B-BBEE certificate or sworn affidavit (EME/QSE) or CIPC B-BBEE certificate.

• EME/QSE: 2 points (sworn affidavit or CIPC certificate).

• At least 51% women-owned: 2 points (ID copies and proof of ownership).

• At least 51% owned by people with disability: 2 points (medical certificate with practice details and proof of ownership).

• At least 51% youth-owned: 2 points (ID copies and proof of ownership).

• Local economic participation: City of Tshwane = 4 points, Gauteng = 2 points, National = 1 point (municipal account statement or lease agreement).

• Failure to submit proof for any claimed goal results in zero points for that goal.

No minimum qualifying score stated; bids failing mandatory requirements are excluded before preference scoring.

Scope: Appointment of a service provider for head-hunting services to fill two Section 56 Senior Manager positions:

• Business Unit Head: Water and Sanitation
• Business Unit Head: Energy and Electricity

Deliverables:

• Conduct targeted head-hunting and talent acquisition to identify suitably qualified and experienced candidates meeting the minimum and competency requirements for each position.
• Screen and assess identified candidates against approved job requirements, qualifications, experience and other criteria.
• Provide the City with complete, updated CVs of at least four suitably qualified candidates per position for further assessment.
• Ensure all presented candidates are appropriately screened and meet minimum requirements.
• Provide all relevant supporting information from the recruitment and screening process to enable the City to assess candidate suitability.

Completion: Assignment is successfully completed upon the successful recruitment and appointment of suitable candidates to both positions through the service provider's efforts, subject to the City's recruitment, selection and approval processes.

Contract period: Not explicitly stated; validity of offer is 90 days from closing. Payment only on successful appointment of a candidate sourced by the provider.

Background: Positions were advertised in Job Forum 27/2026 and re-advertised in Job Forum 41/2026 without yielding sufficient suitable candidates. Council resolution of 25 June 2026 authorised the City Manager to use recruitment agencies under Regulation 10(4) of the Local Government: Regulations on Appointment and Conditions of Employment of Senior Managers.

Pricing model: Fixed unit price per successfully appointed candidate (one per position). Fee covers all costs: identification, sourcing, screening, assessment, engagement and presentation. No fee payable for candidates not appointed.

Currency: South African Rand (ZAR), inclusive of VAT and all applicable costs.

Price validity: Quoted unit price remains valid for the contract duration.

Payment terms: Payment only upon successful appointment of a candidate sourced by the provider, in accordance with the City's payment processes (MBD 7.2 Part 2 indicates payment within 30 days of invoice receipt).

Pricing schedule: Two line items (Business Unit Head: Water and Sanitation – quantity 1; Business Unit Head: Energy and Electricity – quantity 1). All items must be quoted; incomplete schedule leads to disqualification.

Corrections: Must be crossed out in ink and initialled; no correction fluid (Tippex) allowed – use disqualifies the item or entire quotation.

Market analysis: City reserves the right to test price viability; non-viable prices may lead to disqualification or a tightened contract.

Price negotiation: City may negotiate a market-related price with the highest-scoring bidder, then second, then third; failure to agree allows cancellation.

Quantities: City reserves the right to increase or decrease quantities subject to budget availability.

Bid security / guarantees / retention: Not mentioned.

Financial capacity: Audited financial statements for the most recent three years (or from establishment if younger) required; if not legally required to audit, proof of exemption must be submitted. Applicable for tenders above R10 million (referenced with MBD 5).

Eligibility and mandatory compliance:

• Central Supplier Database (CSD) registration: compulsory; only CSD-registered bidders considered. CSD number must be provided.
• Tax compliance: SARS Tax Compliance Status (TCS) PIN or valid tax clearance certificate; tax status must be compliant before award. Each JV partner must submit separate TCS PIN/CSD number.
• Municipal rates and taxes: Bidder and all South African-based owners/members/directors/major shareholders must have accounts not in arrears >90 days. Evidence: municipal account statement <3 months old, or signed lease agreement, or councillor letter for informal/rural/exempt areas.
• B-BBEE: Certificate from SANAS-accredited agency, or sworn affidavit (EME ≤R10m turnover, QSE ≤R50m turnover), or CIPC B-BBEE certificate. Required to claim preference points; non-submission = zero B-BBEE points.
• Specific-goal evidence: Women-owned (ID copies + ownership proof), disability-owned (medical certificate with practice details + ownership proof), youth-owned (ID copies + ownership proof), local participation (municipal account/lease).
• No state employees may bid (MBD 4).
• Declaration of Interest (MBD 4): directors/shareholders must declare interests in related companies; failure to declare disqualifies.
• Past SCM practices (MBD 8): not listed on National Treasury Database of Restricted Suppliers or Register for Tender Defaulters; no fraud/corruption convictions in past five years; no wilful neglect/reneging on government contracts in past five years; no municipal rates/taxes arrears >3 months; no contract terminations for non-performance in past five years.
• Independent Bid Determination (MBD 9): no collusion, bid-rigging or price-fixing.
• Joint ventures: JV agreement signed by all parties; all compliance documents required for each partner; successful JV must continue for contract duration unless City approves change.
• Authority to sign: Signatory must be a director/member/trustee per CIPC, or submit delegation of authority/letter of authorisation.
• Company registration: CIPC certificate required.
• Audited financial statements: Most recent three years (or from establishment), signed by auditor; or proof of exemption from audit requirement.
• CIDB grading: Not applicable (non-construction).
• Professional registrations: Not specified.
• Local content: Not specified beyond local economic participation points.