Hiring of earthmoving equipment for bergrivier municipality until 30 june 2027

Closing date: Friday, 21 August 2026 at 12:00. Quotations opened in public immediately after closing. No briefing or site visit mentioned.

Document collection and administrative/SCM enquiries: Mr. Coellin Julius, tel. 022 913 6000 (also 022 913 6121), email [email protected]. Technical enquiries: Mr. Andre Petersen, tel. 022 913 6000, email [email protected]. Fax: (022) 913 1380. Submission address: Municipal Offices, 13 Church Street, Piketberg, 7320 (tender box). Postal address: PO Box 60, Piketberg, 7320. Documents available on www.bergmun.org.za or hard copy at a fee of R70.00 payable to the Municipality.

Sealed envelopes clearly marked "Quotation 8/2/38-2026 / MN172-2026: Hiring of earthmoving equipment for Bergrivier Municipality from date of appointment until 30 June 2027" must be deposited in the tender box at the Municipal Offices, 13 Church Street, Piketberg before 12:00 on Friday, 21 August 2026. The bid box is accessible 24/7. Bids may also be posted to Bergrivier Municipality, PO Box 60, Piketberg, 7320. Bids addressed to any municipal official in a personal capacity will be disqualified. The bidder is responsible for ensuring courier companies place bids in the tender box; the Municipality is not liable for bids not placed. Late, incomplete, faxed or emailed quotations will not be accepted. Proof of dispatch is not proof of receipt. Quotations must be valid and binding for 120 days after closing date. Quotations over R30 000 (VAT included) must be accompanied by the relevant MBD documentation duly completed. Returnable forms: MBD 1 (Invitation to Bid), MBD 3.2 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form – Purchase of Goods/Works), MBD 8 (Declaration of Bidder's Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), MBD 10 (Certificate for Payment of Municipal Services). Also required: TCS PIN or CSD number, originally certified B-BBEE certificate or sworn affidavit, recent municipal account of company and all directors/shareholders (not older than 90 days), proof of ownership of equipment (registration document or invoice), specification sheets, operator certificates, and at least three contactable references with letters. Failure to comply with highlighted conditions invalidates the offer.

Submit the following documents: Tax Compliance Status (TCS) Pin or CSD number, originally certified B-BBEE Certificate or Sworn Affidavit, Declaration of Interest (MBD 4), MBD 7, MBD 8, MBD 9, MBD 10, recent municipal account of company (not older than 90 days), recent municipal accounts of all Directors/Shareholders, if leasing/renting/lodging attach latest valid copy of agreement, if no property registered in your name submit an affidavit confirming this, registration document or invoice to prove ownership of equipment, specification sheet to confirm specifications, operator certificates for all relevant equipment, at least three contactable references with letters demonstrating experience in similar work within the last 5 years.

Quotations evaluated according to Council's Supply Chain Management Policy under the 80/20 points system. Points allocation: Price 80, B-BBEE status level of contribution 10, Locality 10, Total 100. Specific participation goals for locality: Bergrivier Jurisdiction 10, West Coast jurisdiction 5, Western Cape Province 3, South Africa 2 (for bids below R50 million). B-BBEE points: Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5 = 2, Level 6 = 2, Level 7 = 2, Level 8 = 2, Non-compliant = 0. The bidder obtaining the highest number of points will be awarded the contract. Preference points calculated after prices brought to a comparative basis. Points rounded to 2 decimal places. In the event of equal points, the bidder scoring the highest points for specified goals wins. The successful provider is the one scoring the highest points in the event of the lowest bid being higher than R30 000.00.

Hiring of earthmoving equipment on a wet rate basis. Rates must include operator, diesel and all relevant requirements for continued operation during the hiring period. Equipment required: Grader (140K), TLB (4x4), Tipper Truck (6m³), Water Truck (10Kl), Steel Drum Roller (13T). Quantities: 8 hours per item per day. Establishment and de-establishment to/from Velddrif, Piketberg and Porterville (1 each). Minimum specifications: Tipper Truck with 6m³ load capacity; Road Grader – articulating, 6-wheel drive, min operational weight 14600kg, min power 138kW, blade width 3658mm; TLB – min weight 6984kg, min power 69kW; Water truck – rigid with road construction spray bar and delivery connection for fire hydrant pipes, min capacity 6kL; Steel Drum Vibrating Roller – at least 13 ton. Rates to be wet rate, all inclusive (fuel, operator, etc.), VAT included. Operator certificates required for all relevant equipment; failure to supply valid operator's certificate makes the submission non-compliant. Municipality will approve rates to enable up or downscaling as funding dictates. Bidders must submit registration document or invoice to prove ownership, and specification sheet to confirm specifications. At least three contactable references with letters demonstrating experience in similar work within the last 5 years; without these the bid may be considered non-responsive.

Bidders must confirm plant and equipment offered meet the specifications. Submit registration document or invoice to prove ownership, and specification sheet to confirm specifications. Equipment must meet minimum specifications: Tipper Truck with 6m³ load capacity; Road Grader – articulating, 6-wheel drive, min operational weight 14600kg, min power 138kW, blade width 3658mm; TLB – min weight 6984kg, min power 69kW; Water truck – rigid with road construction spray bar and delivery connection for fire hydrant pipes, min capacity 6kL; Steel Drum Vibrating Roller – at least 13 ton. Rates to be wet rate, all inclusive (fuel, operator, etc.), VAT included. Operator certificates required for all relevant equipment. Bergrivier Municipality will approve rates to enable up or downscaling as funding dictates.

Provide at least three contactable references, as well as letters from these referees. These letters must demonstrate experience in similar work done as a company within the last 5 years. Without these letters/certificates the bid could be considered non-responsive.

Pricing schedule – firm prices. Only fixed prices accepted. Offer valid for 120 days from closing date. Total bid price must be inclusive of VAT or exclusive for non-VAT vendors. Rates must include operator, diesel and all relevant requirements for continued operation. Items: Grader (140K), TLB, Tipper truck (6m³), Water truck (6Kl), Steel drum roller (13T). Rates per hour (excl VAT) and total 8-hour rate. Establishment and de-establishment to/from Velddrif, Piketberg, Porterville. Sub-total (excl VAT), VAT, Total (incl VAT). Municipality reserves the right to adjust scope of work or quantity to stay within budget.

Pricing schedule – firm prices only. Only fixed prices accepted; firm and non-firm prices (including prices subject to rate of exchange variations) will not be considered. Offer valid for 120 days from closing date. Total bid price must be inclusive of VAT (or exclusive for non-VAT vendors). Rates per hour (excl VAT) and total 8-hour rate. Sub-total (excl VAT), VAT, Total (incl VAT). Municipality reserves the right to downward/upward adjust scope of work or quantity to stay within budget. Prices must include VAT. Quotations over R30 000 (VAT included) must be accompanied by relevant MBD documentation. No bond or guarantee requirements stated.

Bidders must be registered on National Treasury's Central Supplier Database (CSD) and submit CSD number (MAAA...). Tax Compliance Status (TCS) PIN or CSD number must be submitted with the bid; failure may invalidate the bid. TCS PIN can be verified online via SARS E-filing or an original/copy of tax clearance certificate. Bidders must submit an originally certified B-BBEE certificate or originally certified B-BBEE sworn affidavit (for EMEs/QSEs); failure results in 0 points for B-BBEE but does not render the bid non-responsive. Must complete and submit the Preference Points Claim form (MBD 6.1) to qualify for preference points. Must complete and submit Declaration of Interest (MBD 4), Declaration of Bidder's Past Supply Chain Management Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), and other required MBD forms. No bids from persons in the service of the state. Must submit recent municipal account of company and all directors/shareholders (not older than 90 days); if leasing/renting, attach latest valid copy of agreement; if no property registered, submit an affidavit. Bidders must be registered as a prospective supplier on CSD; no formal quotation will be awarded to a bidder not registered on CSD. Quotations over R30 000 must be accompanied by relevant MBD documentation.

Preference points: 80 points for price, 10 points for specific participation goals and 10 points for B-BBEE. B-BBEE status level of contribution points (80/20 system): Level 1 = 10, Level 2 = 8, Level 3 = 6, Level 4 = 4, Level 5 = 2, Level 6 = 2, Level 7 = 2, Level 8 = 2, Non-compliant = 0. Bidders must submit an originally certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points.

Operator certificates must be provided for all relevant equipment. Failure to supply valid operator's certificate will lead to the submission being considered non-compliant. No other specific health and safety requirements stated.

Contract subject to the General Conditions of Contract (GCC) and any applicable Special Conditions of Contract. The successful bidder will be required to fill in and sign a written contract form (MBD 7.1). The contract will be formed when the Municipality accepts the offer of the bidder scoring the highest points. Bidding documents, tax clearance certificate, pricing schedules, technical specifications, preference claims, declaration of interest, declaration of past SCM practices, certificate of independent bid determination, and special conditions of contract form part of the agreement. The bidder confirms that prices and rates quoted cover all obligations and that any mistakes in pricing are at the bidder's own risk. GCC covers payment, prices, variation orders, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, settlement of disputes, limitation of liability, governing language, applicable law, notices, taxes and duties, transfer of contracts, amendments, and prohibition of restrictive practices.

Bidders must be registered on National Treasury's Central Supplier Database (CSD). Tax Compliance Status (TCS) PIN and CSD registration number must be submitted with the bid; failure may invalidate the bid. Bidders must submit an originally certified B-BBEE certificate or sworn affidavit; failure results in 0 points for B-BBEE. Quotations must be valid and binding for 120 days after closing date. Prices must include VAT. Quotations over R30 000 (VAT included) must be accompanied by relevant MBD documentation duly completed, including Declaration of Interest (MBD 4), MBD 7, MBD 8, MBD 9, MBD 10. No quotations from persons in the service of the state.

Quotation documents available from Mr. Coellin Julius at tel. 022 913 6000 or email [email protected]. Technical enquiries to Mr. Andre Petersen at tel. 022 913 6000 or email [email protected]. Administrative enquiries: C. Julius, Ref: 8/2/38-2026, Tel: (022)-913 6000, Fax: (022) 913 1380, Email: [email protected]. SCM enquiries may be directed to Mr. C. Julius at tel. 022 913 6121 / email [email protected].