Leased grade a office space for vocma headquarters in bloemfontein – 5-Year lease

Closing date: 21 October 2026 at 11:00

• No briefing session.
• Building ready for occupation: 04 January 2027
• Beneficial occupation (no cost): one month prior to 04 January 2027
• Lease commencement: 01 July 2026
• Bid validity: 120 days from closing date

Bid Office (SCM enquiries)

• Email: [email protected]

Technical enquiries

• Contact: Neo Smouse
• Email: [email protected]

Submission address (physical tender box)

Department of Water and Sanitation

Bloem Plaza

C/O Charlotte Maxeke and East Burger

Bloemfontein CBD

Submission method: e-Tender Portal at https://www.etenders.gov.za/Home/opportunities?id=1 (available 24 hours until closing).

• Physical delivery also accepted: deposit in the tender box at Department of Water and Sanitation offices, Bloem Plaza, C/O Charlotte Maxeke and East Burger, Bloemfontein CBD.
• Courier door deliveries accepted only if the courier deposits the bid in the tender box.
• No faxed, emailed, or postal submissions will be accepted.
• Two-envelope system: each envelope must clearly state the bid description and reference number VO 018-2026/2027.
• Bids must be submitted on official forms, not re-typed.
• Late, incomplete, or non-responsive bids will be disqualified.
• Returnable forms (all must be completed and signed):
• SBD 1 (Invitation to Bid) – bidder particulars and contact details.
• SBD 2 (Bidder's Particulars) – company information.
• SBD 3.1, 3.2, 3.3 (Pricing Schedules) – firm, non-firm, and professional services pricing.
• SBD 4 (Declaration of Interest) – discloses any state employment or connections.
• SBD 6.1 (Preference Points Claim) – claims B-BBEE and specific goal points.
• SBD 7.2 (Contract Form – Rendering of Services) – to be signed by successful bidder.
• Board resolution or letter of authority authorising the signatory.
• Proof of tax compliance (TCS PIN or CSD number).
• Bidders must mark the checklist and attach all supporting documents as indicated.

Preference point system: 80/20 (for requirements up to R50 million, all taxes included).

• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• Total: 100 points.
• Specific goals and points (claimed by bidder, allocated by VOCMA):
• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership (35 and below): 5 points
• Location of enterprise (local equals province): 5 points
• B-BBEE status level contribution from level 1 or 2 which are QSE or EME: 3 points
• Failure to submit proof for specific goals means no points claimed for those goals.
• VOCMA reserves the right not to award to the lowest financial proposal.

Procurement: Leased office space for VOCMA headquarters in Bloemfontein.

• Contract period: 5 years, with option to extend up to 12 months and renewal option for 5 years.
• Required space: approximately 1,979 square metres gross leasable area, with 10% possible increase for personnel growth.
• Building grade: Grade A or higher office building.
• Layout: exclusive closed offices for Executive and Senior Management; open plan with semi-closed/shared offices for other personnel.
• Location: accessible from major routes (N1, N6, N8, R64, R702) and public transport; preferably walking distance from public transport.
• Security: stand-alone building or stand-alone block within secure complex with dedicated entrance/exit.
• Occupancy: building must be completed and ready for occupation by 04 January 2027; bidder must submit a building programme with milestones.
• Beneficial occupation: one month prior to occupation date, at no cost to VOCMA.
• Turn-key solution: bidder must demonstrate ability to provide turnkey installation services and submit a profile of accommodation-related services with separate pricing.
• Tenants Installation (TI) requirements: include space planning, interior design, architecture, engineering (mechanical, electrical, electronic, acoustics, OHS compliance, fire fighting equipment, emergency exits, lifts, air-conditioning, UPS and generator backup, emergency water supply), and facilities management.
• Draft Service Level Agreement (SLA) must be submitted within 7 working days of Letter of Appointment.
• Proof of ownership: certified copy of Title Deed showing bidder is owner and authorised to offer the building.

Bidders must be suitably qualified and experienced in offering leased office space.

• Proof from a Registered Architect required.
• No specific years of experience stated.

Pricing schedule: SBD 3.2 – Non-firm prices.

• Price adjustments allowed per formula; 85% of bid price subject to escalation, 15% firm.
• Bidders must provide breakdown of price factors totalling 100%.
• Rate of exchange variations: if applicable, provide financial institution details, currencies, and portion subject to exchange rate changes.
• Offer valid for 120 days from closing date.

Pricing schedule: SBD 3.2 – Non-firm prices (subject to escalation).

• Price adjustments allowed per formula; 85% of bid price subject to escalation, 15% firm.
• Bidders must provide a breakdown of price factors (labour, transport, etc.) totalling 100%.
• Rate of exchange variations: if applicable, provide financial institution details, currencies, and portion subject to exchange rate changes.
• Offer valid for 120 days from closing date.
• No bid security or guarantee specified.

Mandatory requirements (must be submitted with bid):

• Company Registration Certificate (CIPC).
• Occupation Certificate confirming building is in existence and Grade A or higher.
• Proof from a Registered Architect.
• Occupational Health and Safety (OHS) Certificate.
• Fire Regulations Certificates.
• Zoning Certificate from local municipality.
• Code of Practice for the Wiring of Premises.
• Proof of CSD registration and compliant tax status (or SARS PIN for validation).
• Valid B-BBEE Verification Certificate (or sworn affidavit for EMEs/QSEs).
• Turn-key solution ability as per TOR paragraph 6.
• SBD 1 and 2, SBD 3.1/3.2/3.3, SBD 4, SBD 6.1.
• Tax compliance: submit SARS TCS PIN or printed TCS certificate; each consortium/JV/subcontractor party must submit separate TCS/CSD.
• Bids from persons in service of the state, or companies with directors in state service, will not be considered.
• Bidders listed on Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

Mandatory OHS Certificate required.

• Tenants Installation must comply with Occupational Health and Safety Act.
• Fire fighting equipment (smoke detection and prevention), emergency exits, and lifts must be provided.

Contract form: SBD 7.2 (Rendering of Services) to be signed by successful bidder.

• Contract documents include bidding documents, GCC, and special conditions.
• Lease agreement for 5 years, with option to extend up to 12 months and renewal option for 5 years.
• Successful bidder must be registered on CSD at time of award.
• VOCMA reserves right to withdraw bid or not award to lowest financial proposal.
• Joint ventures/consortia: each party must submit separate TCS/CSD; joint and several liability accepted.
• Termination of consortium/JV requires 30 days written notice to department.

80/20 preference point system.

• Price: 80 points.
• Specific goals: 20 points (women ownership 5, disability ownership 5, youth ownership 5, location 5, B-BBEE level 1/2 QSE/EME 3).
• Total: 100 points.