Weighbridge maintenance, repair & calibration services – government tender in gauteng

Closing date: 23 October 2026 at 10:00

Compulsory briefing session: 14 October 2026 at 10:00

Compulsory site visits (same day as briefing):

• Site 1: Akasia Weighbridge Station, 7th Avenue, Witfontein 301-JR, Akasia, Pretoria (GPS: -25°89'0862, 28°18'3493)
• Site 2: Centurion Weighbridge Station, Nellmapius Dr, Irene, Centurion, 0157 (GPS: -25°89'1019, 28°18'3275)
• Site 3: Waltloo Weighbridge Station, Petroleum St, Silverton, Pretoria, 0184 (GPS: -25°43'38.1, 28°18'46.5)

Attendance at the briefing and all three site visits is compulsory. Bidders must sign the briefing register.

Compulsory briefing session on 14 October 2026 at 10:00. Three compulsory site visits will be held at Akasia, Centurion and Waltloo Weighbridge Stations. Bidders must sign the briefing register. Failure to attend results in disqualification.

Technical enquiries:

• Contact: Vusi Mabona
• Email: [email protected]
• Telephone: (012) 358 2962

Supply Chain enquiries:

• Contact: Josia Masenya
• Email: [email protected]
• Telephone: (012) 358 0658

Submission address (online only):

City of Tshwane e-tender portal

Tshwane House

320 Madiba Street

Pretoria, 0001

GPS: 25.74431°S, 28.19464°E

Submission method: online via the City of Tshwane e-tender portal. Do not deposit bids in the tender box. Submit before 10:00 on 23 October 2026.

Returnable documents (all must be completed, signed and submitted):

• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points under the 80/20 system.
• MBD 7.2 (Contract Form – Rendering of Services): to be signed by the successful bidder.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares any prior SCM irregularities.
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Company Registration Certificate.
• Tax Clearance Certificate or Unique PIN.
• B-BBEE Certificate (or sworn affidavit for EMEs/QSEs).
• Rates and Taxes (municipal account statement or lease agreement).
• CSD summary report.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Incomplete pricing schedule (all items must be quoted).
• Corrections on the price schedule without initialling.
• Use of correction fluid (Tippex) on the price schedule.
• Bids received after the closing time.
• Failure to attend the compulsory briefing session.

Bid documents must be completed in black ink (not re-typed or scanned). Bids remain valid for 90 days after closing.

Evaluation is in three stages:

• Stage 1: Administrative Compliance – all returnable documents must be present, signed and correctly completed.
• Stage 2: Mandatory Requirements – SANS 1795 accreditation and company profile with 3 years' experience and 3 references.
• Stage 3: Preference Point System – 80/20 system (80 points for price, 20 points for specific goals).

Specific goals (20 points):

• B-BBEE level: Level 1 = 8 points, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0.
• EME/QSE: 2 points.
• At least 51% women-owned: 2 points.
• At least 51% owned by people with disability: 2 points.
• At least 51% youth-owned: 2 points.
• Local Economic Participation: City of Tshwane = 4 points, Gauteng = 2 points, National = 1 point.

Non-compliance with specific goals does not disqualify, but the bidder scores zero for those goals. Fraudulent claims will be acted against.

The City of Tshwane requires a service provider for comprehensive maintenance, repair, calibration, software support and technical assessment of its weighbridge infrastructure for the Tshwane Metro Police Department (TMPD).

Scope covers three Multi-Deck Weighbridges and one additional weighbridge from the CoT Auction House. Each weighbridge has:

• 4 load decks
• 16 load cells
• 1 indicator
• Measurement area approx. 22 m long x 3 m wide
• Maximum capacity 120 tons

Category A (maintenance, repair, calibration, software, upgrades) applies to:

• Akasia Weighbridge Station
• Centurion Weighbridge Station

Category B (full assessment report only) applies to:

• Waltloo Weighbridge Station

Category A work includes:

• Preventative and corrective maintenance
• Supply and installation of OEM components where available
• Hardware and software upgrades
• Calibration and verification per Regulation 332A of the National Road Traffic Act (SANS 1795)
• Issuing calibration and verification certificates
• Minimum 12-month warranty on supplied equipment
• Minimum 6-month warranty on workmanship

Software requirements:

• Must integrate with existing TRAFMAN system or approved equivalent
• Windows-based
• Officer login with unique pay number and password
• Record all transactions per officer for audit
• Generate axle weighing reports (true mass, permissible mass, legal tolerance +5%, overload, % overload, GVM/GCM, legal status)
• Support single-deck and multi-deck configurations

Category B work includes:

• Comprehensive technical survey of equipment, infrastructure, road surfaces, traffic flow
• Assessment of condition, remaining life, upgrade/replacement feasibility
• Deliver a full assessment report with findings, recommendations, budget estimates, risk assessment, life-cycle analysis, cost-benefit evaluation, and prioritised recommendations (immediate, short-term, medium-term, long-term)
• Develop technical specifications for recommended interventions

Category A upgrade methodology: decommissioning (disconnect power, remove loadcell terminations, lift and remove decks, extract loadcells); structural modifications (transport decks to factory, modify for ball-and-cup loadcells, paint); installation (position decks, install and level 16 loadcells, junction boxes, cabling, indicators, totaliser, remote display, software); calibration and certification (system calibration, 80-ton NRCS type approval, biannual maintenance and verification); post-installation checks (clean and grease loadcells, inspect wiring, verify accuracy with calibrated mass pieces).

Category B methodology: conduct physical and technical survey of all equipment and infrastructure, assess road surface and traffic flow, perform engineering and operational assessment, compile comprehensive report with findings, recommendations, budget estimates, risk assessment, life-cycle analysis, cost-benefit evaluation, and prioritised implementation timeframes (immediate 0-12 months, short-term 1-3 years, medium-term 3-5 years, long-term 5+ years). Develop detailed technical specifications for all recommended interventions.

Bidders must provide a comprehensive company profile proving a minimum of 3 years' experience in weighbridge maintenance and calibration. Proof must include at least 3 references from South African law enforcement agencies or road management authorities where such equipment is in use. The City emphasises that complex weighbridge work should be undertaken by suitably accredited and experienced providers to ensure continuity and compliance.

All work must comply with SANS 1795 and Regulation 332A of the National Road Traffic Act. Calibration and verification certificates must be issued by an appropriately accredited authority. A minimum 12-month warranty on supplied equipment and 6-month warranty on workmanship is required under Category A. The full assessment report must include quality assurance and quality control requirements for any recommended interventions.

Pricing must be submitted on the official schedule. Category A items: hourly maintenance rate, calibration per weighbridge, software reload, verification per weighbridge, consumables (load cells, junction box, CP indicator, verification certificate, conduit, wiring, bolts, nuts, circuit breaker), and officer training. Rates must include technician, technician assistant and mileage but exclude consumables. Category B is an all-inclusive price for the full assessment report covering site survey, engineering assessment, reporting, technical specifications and professional services. Totals must be transferred to the summary, with VAT at 15% added. The City may adjust quantities under the contract.

Pricing must be submitted on the provided pricing schedule, in South African Rand, exclusive of VAT. VAT at 15% must be added to the total.

Category A pricing items:

• Item 1.1: Hourly rate for routine maintenance per weighbridge (technician included) – must include labour for technician, technician assistant and mileage, but exclude consumables.
• Item 1.2: Calibration per weighbridge (technician included) – same inclusion/exclusion rule.
• Item 1.3: Software reload (compatible with TRAFMAN) and verification per weighbridge – must include technician rate.
• Item 1.4: Consumables – load cells, junction box, CP indicator, verification certificate testing, conduit, wiring per metre, bolts, nuts, circuit breaker.
• Item 1.5: Officer training.

Category B pricing:

• All-inclusive price for the full assessment report, covering site survey, engineering and technical assessment, reporting, technical specifications development, and all professional services.

Any maintenance not in the pricing schedule requires a formal quotation, which must be approved by the Chief of Police or delegated representative before work proceeds.

The City reserves the right to increase or decrease quantities under the contract. The City may conduct market analysis and negotiate a market-related price with the highest-scoring bidder; if no agreement, it may negotiate with the next highest, and may cancel the tender if no market-related price is agreed.

Mandatory eligibility:

• Registration on the Central Supplier Database (CSD) with a valid CSD number.
• Valid tax compliance status (SARS TCS PIN or CSD number).
• Municipal rates and taxes up to date (not in arrears for more than 90 days) for the bidding company and its owners/directors.
• Audited financial statements for the last 3 years (or from date of establishment if less than 3 years), or proof that the bidder is not required by law to prepare audited financial statements.

Mandatory technical requirements:

• SANS 1795 accreditation certificate (or letter on company letterhead confirming compliance with SANS 1795).
• Company profile showing a minimum of 3 years' experience in weighbridge maintenance and calibration.
• At least 3 references from South African law enforcement agencies or road management authorities.

B-BBEE requirements:

• B-BBEE certificate (or sworn affidavit for EMEs/QSEs) required to claim preference points.
• Specific goal points are awarded per the 80/20 system as detailed in evaluation criteria.

Joint ventures:

• All required documents must be provided for each JV party.
• A signed JV agreement must be submitted.
• The successful bidder must maintain the same JV for the contract duration unless the City approves a change.

No bids will be considered from persons in the service of the state.

B-BBEE points under the 80/20 system: Level 1 = 8 points, Level 2 = 7, Level 3 = 6, Level 4 = 5, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. EME/QSE = 2 points. 51% women-owned = 2 points. 51% disability-owned = 2 points. 51% youth-owned = 2 points. Local Economic Participation: City of Tshwane = 4 points, Gauteng = 2 points, National = 1 point. Proof required: valid B-BBEE certificate, sworn affidavit for EMEs/QSEs, or CIPC B-BBEE certificate; identity documents and proof of ownership for ownership categories; medical certificate for disability; municipal account or lease agreement for local participation.

The technical specifications for recommended interventions must include occupational health and safety considerations. The road and traffic flow assessment must identify safety risks affecting enforcement personnel, operators and road users.

The technical specifications for recommended interventions must include environmental compliance requirements. The road infrastructure assessment must consider drainage effectiveness and environmental conditions affecting operations.

The contract will be awarded to one bidder only. A Service Level Agreement may be finalised after award if required by the City's Group Legal & Secretariat Services Department; otherwise the tender conditions serve as the contract. The City may extend the validity period of the tender in writing. The City may conduct market analysis and negotiate a market-related price; failure to agree may lead to cancellation. Non-performance may result in performance warnings and listing on the restricted suppliers database.

Bids must be submitted online via the e-tender portal, not in the tender box. Bids remain valid for 90 days. The City may extend the validity period. The City may conduct market analysis and negotiate a market-related price; if no agreement, the tender may be cancelled. Bids must be completed in black ink, with no correction fluid on the price schedule. Only CSD-registered bidders will be considered.

Mandatory requirements: SANS 1795 accreditation certificate or letter of compliance; company profile with 3 years' weighbridge experience and 3 references. Administrative compliance: valid CSD registration, tax compliance, municipal rates and taxes up to date, signed MBD forms (1, 4, 5, 8, 9), audited financial statements (or proof of exemption), attendance at compulsory briefing and site visits, and fully completed pricing schedule. Joint ventures must provide a signed JV agreement and all documents for each party.

Three-stage evaluation: Stage 1 Administrative Compliance (all returnable documents present and signed), Stage 2 Mandatory Requirements (SANS 1795 and experience), Stage 3 Preference Point System (80/20). Specific goals are as detailed in the main evaluation criteria. Non-compliance with specific goals does not disqualify but results in zero points for those goals.