Refurbishment of the house of traditional leaders, bhisho — CIDB 4gb or higher

SCM enquiries

• Email: [email protected]

Technical enquiries

• Name: Ms. T. Qolo (Tembi Qolo)
• Role: Employer's Agent, Department of Public Works & Infrastructure
• Email: [email protected]
• Telephone: 079 884 2477

Fraud and tender abuse

• Telephone: 0800 701 701

Submission address

Department of Public Works & Infrastructure

Front corner of Qhasana Building, on the way to CIDB offices

Bid box labelled "Tenders"

Bhisho

Physical address

Independence Avenue

Ground Floor, Qhasana Building

Bhisho 5605

Submission method

• Sealed envelope, hand-delivered to the bid box only.
• Envelope must be marked "SCMU5-26/27-0063: REFURBISHMENTS TO HOUSE OF TRADITIONAL LEADERS".
• Bid box: Department of Public Works & Infrastructure, front corner of Qhasana Building on the way to CIDB offices, labelled "Tenders", Bhisho.
• Physical address: Independence Avenue, Ground Floor, Qhasana Building, Bhisho 5605.
• Closing time: 11:00 on 12 November 2026.
• Telegraphic, telephonic, telex, facsimile, email and late bids are rejected.
• Courier deliveries are at the bidder's own risk; the department accepts no responsibility for wrong delivery or for bids not deposited in the bid box.
• One paper original plus copies; the original and all copies must be signed by an authorised signatory.
• One offer per bidder; alternative offers are not considered and multiple offers disqualify all of them.
• Tenders are opened immediately after the closing time.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any interest of directors, shareholders or members in related enterprises and any state employment; incomplete or unsigned SBD 4 makes the bid non-responsive.
• SBD 6.1 (Preference Point Claim): required to claim the 20 specific-goals points; failure forfeits those points.
• Compulsory Enterprise Questionnaire: completed and signed; joint venture partners submit separate forms.
• Form of Offer and Acceptance: fully completed and signed; the amount stated here takes precedence over any other total in the bid.
• Priced Bills of Quantities including the Final Summary.
• Record of Addenda to Tender Documents.
• Proposed amendments and qualifications.
• POPIA consent form.
• Resolution to Sign or proof of authority to sign; failure makes the bid non-responsive.
• Declaration of Employees of the State or other State Institutions.
• Certificate of Authority for Joint Ventures.
• Proof of funds or Advance Payment Guarantee in terms of the JBCC 6.2 PBA.
• Methodology and Project Programme.
• Key personnel CVs and qualifications.
• Project Reference Form K.
• CSD report showing tax matters in order; each joint venture partner, consortium member or sub-contractor submits a separate report.
• CIDB grading certificate or CRS number.
• Letter of good standing from the Compensation Fund or a licensed insurer.
• Schedule for Local Production Declaration.
• Company profile, list of available resources, plant and machinery.
• Minimum three written contactable references for completed projects, giving client name, contract value, contract term, contact person and contact details.
• List of projects tendered where results are unconfirmed, and all projects with pending or concluded litigation.

Disqualification risks

• Late, incomplete, unsigned or electronically submitted bids.
• Failure to price every trade in the Bills of Quantities, other than provisional sums and allowances, which must also be added to the total.
• Failure to price Preliminaries and General costs per section as set out in BOQ pages 35 and 36 — immediate disqualification.
• Non-attendance at the compulsory clarification meeting; only entities on the attendance list may submit.
• CIDB status not active at award stage.
• Tax matters not rectified within 7 working days of being flagged.

Three-stage evaluation (Method 3)

• Phase 1: Functionality — minimum qualifying score 70/100 to proceed.
• Phase 2: Administrative compliance and responsiveness to the bid rules and conditions.
• Phase 3: Price and preference under the 80/20 system.

Functionality scoring (100 points)

• Demonstrated experience, project references: 28
• CIDB SN grading/registration: 6
• Value of projects: 26
• Qualifications: Construction Manager 8, Site Agent 4, Foreman 4, Construction OHS Officer 4
• Experience of key staff: Construction Manager 8, Site Agent 4, Foreman 4, Construction OHS Officer 4
• Minimum combined weighted threshold: 70 points.

Functionality detail

• Only three valid project references score; each reference must reach at least 20 points to be valid.
• Comparable building infrastructure projects completed or awarded in the past 5 years; Form K references required, with three contactable references per project.
• Project value scoring: single project above R6m scores 26; above R4m up to R5m scores 20; above R2m up to R3m scores 13; above R1m scores 7.
• CIDB SN grading: 7SN and higher scores 6; 5SN to 6SN scores 3; 3SN to 4SN scores 2; 1SN to 2SN scores 1.
• Construction Manager qualification: NQF Level 8 in the built environment scores 8; NQF Level 7 scores 6; NQF Level 6 scores 4; NQF Level 5 certificate scores 2.
• Construction OHS Officer must be professionally registered with SACPCMP to score.
• Key staff experience: 15 years or more scores the maximum for each role; less than 5 years scores the minimum.

Price and preference (80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• Price formula: A = (1 - (P - Pm) / Pm), with W1 of 80 where one or more responsive tenders are at or below R50 million, and 90 where all responsive tenders exceed R50 million.
• Award is intended to the highest scorer as a whole, unless circumstances justify otherwise.
• All information is verified through the CSD.
• The department may decline to award to the most favourable bidder where the bidder's risk profile is high, the bidder already holds a considerable number of departmental projects, or past performance was unsatisfactory.

Scope

• Refurbishment of the House of Traditional Leaders for the Eastern Cape Department of Public Works & Infrastructure.
• Works include replacement of existing roofs and waterproofing to multi-storey buildings and comparable building infrastructure work.
• Contract period: 6 months.
• Contract form: JBCC Principal Building Agreement, 2000 edition 6.
• The tender is awarded as a whole; all trades in the Bills of Quantities must be priced.
• Preliminaries and General costs must be priced per section as set out in BOQ pages 35 and 36.
• Where a brand is specified, an equivalent or better item is acceptable.
• The successful bidder must allocate 30% of the work to SMMEs (EMEs or QSEs at least 51% black-owned) within the Sarah Baartman District Municipality region; those work packages are provisional sums for which the main contractor prices only profit and attendance.
• The main contractor is responsible for appointing competent sub-contractors; the department may intervene in the selection of local sub-contractors or SMMEs.
• EPWP policy applies.
• Bidders must commit to maximising sourcing of building and infrastructure input materials from Eastern Cape suppliers or manufacturers.
• Drawings, Bills of Quantities and the Construction Health and Safety Specification are issued as separate linked documents.

• Pricing: fixed rates and prices in Rand, not subject to adjustment except as provided in the contract conditions; all duties, taxes and levies except VAT must be included, with VAT shown separately as an addition.
• VAT: 15%; VAT vendors must state the VAT amount. A non-VAT vendor that includes VAT in its prices must register as a VAT vendor with SARS within 21 days of the appointment letter.
• Tender security: not required.
• Performance security: the preferred bidder must provide an approved insurer's undertaking for a Performance Bond, Guarantee, Surety or Security in the format required by DPWI policy.
• Proof of funds or an Advance Payment Guarantee in terms of the JBCC 6.2 PBA must be submitted with the bid.
• Bid sum: where the amount in words differs from the amount in figures, the amount in words governs.
• Form of Offer and Acceptance: the amount stated there takes precedence over any other total in the submission; a blank value means no offer has been made.
• Market-related pricing: if an offer is not considered market related, the department may negotiate with the bidder; bidders may not increase their offers during that process.
• The employer provides one paper copy of the signed contract.
• The employer does not compensate bidders for costs of attending interviews or making submissions.

• CSD registration: required before submitting a bid, with a CSD report or tax compliance status PIN showing tax matters in order. Each joint venture partner, consortium member or sub-contractor must submit a separate CSD report.
• Tax: bidders must be in good standing with SARS as verified through the CSD; a bidder flagged as non-compliant has 7 working days to rectify, failing which the bid is eliminated.
• CIDB: registration in the GB class of works at Grade 4GB or higher, or capable of being so registered before evaluation; the CIDB status must remain active from advertisement to award. A CIDB certificate or CRS number must be submitted.
• Joint ventures: every member must be registered with the CIDB in the GB class; the lead partner must hold Grade 3GB or higher; the combined grading must reach 4GB or higher; a joint venture agreement and certificate of authority are required. One clause states joint ventures are not applicable.
• B-BBEE and specific goals: 20 preference points are claimed through SBD 6.1; failure to complete and sign it forfeits those points.
• Local production: a Schedule for Local Production Declaration must be submitted.
• Compensation Fund: registration and a letter of good standing from the Compensation Fund or a licensed insurer are required.
• Legal entity: bidders must be a legal entity, partnership or consortium.
• Authority to sign: a resolution or letter of authority signed by all directors must be submitted; only an authorised official may sign.
• State employment: directors, managers, shareholders or stakeholders in the service of the state disqualify the bidder; the Declaration of Employees of the State must be completed.
• Tender defaulters: bidders or their directors or shareholders must not appear on the Register of Tender Defaulters.
• Past conduct: bidders must not have abused the employer's supply chain management system or failed to perform on a previous contract after written notice.
• Health and safety: bidders must demonstrate the competencies and resources required by the Construction Regulations, 2014 under the Occupational Health and Safety Act, 1993.
• Conflict of interest: the Compulsory Declaration and Compulsory Enterprise Questionnaire must be completed with no conflicts of interest.
• Canvassing: bidders may not approach departmental officials or the employer's agent about the tender between opening and the award decision.
• Restriction: withdrawal after closing, failure to commence a contract, termination for cause, bribery, fraudulent or collusive conduct, or false preference declarations can lead to restriction from state tendering for up to 10 years.
• Awards above R2 000 to a spouse, child or parent of a person in the service of the state must be disclosed in the department's annual financial statements.