Rendering a preventative maintenance, service and repair contract, for the specialised washing equipment utilised at lentegeur central laundry for a five (5) year period

Compulsory briefing and site visit

• Date: 24 November 2026
• Time: 10:00
• Venue: Boardroom at Lentegeur Laundry, Lentegeur Laundry, Mitchell’s Plain (premises of Lentegeur Hospital), Highlands Drive, Lentegeur, 7764
• Attendance is compulsory; failure to attend invalidates the bid.
• Bidders must arrive at least 15 minutes before the start; doors are locked at the starting time.
• Completion of the attendance register constitutes proof of attendance.

Closing

• Date: 4 December 2026
• Time: 11:00

Bid validity

• Offers remain valid for 120 days from the closing date.

Bidding and procedural enquiries

• Contact: Mr Johan Van Wyk
• Telephone: 021 834 9007
• Email: [email protected]

Technical and specification enquiries

• Contact: Eric Kweleta

• Telephone: 021 200 0196

• Email: [email protected]

• Contact: Deidre Hartnick

• Telephone: 021 918 1299

• Email: [email protected]

CSD registration support

• Email: [email protected]

Submission address

Department of Health, Supply Chain Management Offices (M9 Building)

Karl Bremer Hospital

c/o Mike Pienaar Boulevard & Frans Conradie Avenue

Bellville

Service delivery address

Lentegeur Central Laundry

Highlands Drive

Mitchell’s Plain

7785

Laundry Manager contact

• Telephone: 021 200 0196 / 021 933 0834/5/6/7
• Fax: 021 932 0067

Submission method

• Sealed envelope deposited in the bid box at the main entrance of the Department of Health, Supply Chain Management Offices (M9 Building), on the premises of Karl Bremer Hospital, c/o Mike Pienaar Boulevard & Frans Conradie Avenue, Bellville.
• The bid box is generally open from 07:00 to 16:00, Monday to Friday.
• Envelope must show the bidder's name and address, the bid number and the closing date.
• Courier deliveries must be signed off by the responsible official or placed in the bid box by the courier's representative.
• The envelope must contain no documents relating to any other bid.

Submission format

• Use the official, original, signed forms; retyped forms are not accepted.
• Failure to complete and sign bidding documents, certificates, questionnaires and specification forms may invalidate the bid.

Returnable documents

• WCBD1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• WCBD 3.2 (Pricing Schedule): priced schedule for the five-year contract.
• WCBD 6.1 (B-BBEE claim): claims preference points under both the 80/20 and 90/10 systems.
• WCBD4: attached declaration form.
• WCBD7.1 (Contract Form): completed and signed by the successful bidder on award.
• Proof of authority to sign, such as a company resolution.
• SARS tax compliance status PIN or printed TCS certificate.
• CSD registration confirmation.
• B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.

Disqualification risks

• Late bids are not accepted and may be returned unopened.
• Bids not on the official forms, or unsigned, may be invalidated.
• Failure to attend the compulsory site meeting invalidates the bid.
• Bidders not registered on the CSD at closing, or with suspended registration, are non-compliant.

Evaluation stages

• Administrative compliance: CSD registration, tax compliance, mandatory forms and compulsory site meeting attendance.
• Preference points: B-BBEE status claimed on WCBD 6.1 is used for evaluation, not the status on the CSD or SEB.
• Bidders must complete claims for both the 80/20 and 90/10 preference point systems on WCBD 6.1.
• The BEC will select the labour option (Assistant, Technician, or both) that is most cost-effective for the Department.

Minimum qualifying score

• None stated.

Scope

• Preventative maintenance, servicing and repair of specialised washing equipment at Lentegeur Central Laundry, Mitchell’s Plain, for a five-year period.
• Equipment includes Kannegiesser tunnel washing lanes (overhead monorail with weighing station, PT50/16BT, detergent and auxiliary chemical stations, single-stage membrane power press, intermediate and shuttle conveyors, five PD120 driers, take-off conveyor), Kannegiesser ironing lines (GEM automatic feeder spreader, HPM 12-30 flatbed ironer, automatic folder and stacker), a Kannegiesser garment finishing lane (two Roto loaders TL-RA 3-0198 90918, Transline hanger conveyor 3-0494, SMT-2-DAMF tunnel finisher, FA-X-A900 Robo Folder, stacker and take-off conveyor), automatic towel folders and an automatic blanket folder.
• Scope also covers repair of steam leaks, steam traps and air leaks in the factory when required.

Service requirements

• A knowledgeable service provider must be permanently stationed on site during the laundry’s normal working hours: 08:00 to 16:00, Monday to Friday, and public holidays from 06:30 to 16:00.
• A knowledgeable replacement must be on site whenever the permanent service provider is absent.
• Routine servicing and preventative maintenance must follow the manufacturer’s specifications in the user and repair manuals.
• Duties include restoration of machine operating systems, breakdown and corrective maintenance, repair or replacement of damaged components, and keeping daily records for departmental inspection.
• Routine maintenance inspections must be carried out generally every four weeks, in line with manufacturer recommendations, as detailed in Appendix 3.
• Weekly work must not interrupt laundry production; minor tasks of about 30 minutes may be done during lunch when machines are idle.
• Washing lane production may be stopped for a maximum of one day per month and about two days per year for monthly and annual inspections, which must be executed over weekends.
• A routine maintenance report must be submitted to the Laundry Manager within seven days of completing a service.
• Tunnel washer blockages must be attended to within 10 minutes, with an investigation and log kept to prevent recurrence.
• Daily blowdowns of all equipment are required.
• A standby service must be provided for emergency after-hours call-outs; emergency repairs require written authorisation from the Laundry Manager, and travel time may be charged for a maximum of one hour.
• The contractor must provide a plant register structure, machine identification numbers on aluminium plates, a hard-cover logbook per machine, and a sequentially numbered job card book.
• Within four weeks of acceptance, the contractor must compile a programme of execution with the Deputy Director: Laundry Services and the Laundry Manager.
• Within 10 days of submitting the programme, a meeting will be held to allocate responsibilities.
• One copy of all operating instructions, maintenance manuals and spare parts lists must be provided to the Laundry Manager at commencement.
• All reports must be typed in English.
• Replaced parts must carry the manufacturer’s guarantee, which must be at least one year.

Meetings

• Informal weekly meetings of 30 minutes between the contractor’s project coordinator and the laundry representative.
• Formal quarterly meetings at the offices of the Deputy Director, Laundry Services; minutes must be distributed within three weeks.

The contractor must provide a knowledgeable service provider permanently stationed on site during normal working hours, with a knowledgeable replacement available during absences. Before service commencement, the contractor must meet with the Deputy Director: Laundry Services and Laundry Management to record any operational or technical problems with the equipment.

Service standards

• Maintenance must follow the manufacturer’s specifications in the user and repair manuals.
• Routine inspections every four weeks, with weekly, monthly and annual tasks as listed in Appendix 3.
• Weekly work must not interrupt production; minor tasks may be done during lunch.
• Monthly and annual inspections require production stops of up to one day per month and about two days per year, executed over weekends.
• A routine maintenance report must be submitted to the Laundry Manager within seven days of service completion.
• Tunnel washer blockages must be attended within 10 minutes, with an investigation and log kept.
• Daily blowdowns of all equipment are required.
• Replaced parts must carry a manufacturer’s guarantee of at least one year.

Meetings and reporting

• Informal weekly meetings of 30 minutes between the contractor’s project coordinator and the laundry representative.
• Formal quarterly meetings at the offices of the Deputy Director, Laundry Services; minutes distributed within three weeks.
• A quarterly spares usage report must be presented at each formal meeting.

Pricing must be submitted on WCBD 3.2, in South African rand and inclusive of VAT, with monthly rates for each of the five years for:

• Option 1: Assistant
• Option 2: Technician
• Option 3: Assistant and Technician
• Monthly routine (preventative) maintenance rate
• Estimated repair work at normal time: 276 hours per year (23 hours per month)
• Estimated repair work at overtime: 48 hours per year (4 hours per month)
• Estimated mileage (including travel time): 1,920 km per year (160 km per month)
• Estimated replacement of parts for repair work

A detailed breakdown of all costs per machine must be provided. The first 12 months’ prices are firm; thereafter a cost-of-living increase applies for each remaining year. Spares procured through the contractor may be marked up by no more than 15%. Offers remain valid for 120 days from the closing date.

Pricing

• Prices must be quoted in South African rand and are inclusive of VAT.
• Pricing schedule (WCBD 3.2) requires monthly rates for each of the five years for:
• Option 1: Assistant
• Option 2: Technician
• Option 3: Assistant and Technician
• Monthly routine (preventative) maintenance rate
• Estimated repair work: 276 hours per year (23 hours per month) at normal time; 48 hours per year (4 hours per month) at overtime.
• Estimated mileage (including travel time): 1,920 km per year (160 km per month).
• Estimated replacement of parts for repair work must be priced per month for each year.
• A detailed breakdown of all costs per machine must be provided.
• The first 12 months’ quoted price is firm; thereafter a cost-of-living increase is allowed for each remaining year.
• Spares procured through the contractor may be marked up by no more than 15%; the Department may request quotations or original invoices to verify.
• The Laundry may procure spares itself.

Payment

• Invoices are paid within 30 days of presentation to the Laundry Manager.
• Payment is only for work actually completed.
• After-hours labour and mileage are charged at the rates in the price schedule.

Bid security and guarantees

• None stated.

Mandatory eligibility

• CSD registration must be active at bid closing; unregistered or suspended bidders are non-compliant.
• Tax compliance must be verifiable on the CSD; if unverifiable or non-compliant, the bidder has 7 working days to confirm compliance.
• No bids from persons in the service of the state, companies with such directors, or close corporations with such members.
• Compulsory attendance at the site meeting on 24 November 2026 at 10:00.

B-bbee

• B-BBEE status must be claimed on WCBD 6.1 for both the 80/20 and 90/10 preference point systems.
• A B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.
• The B-BBEE status on WCBD 6.1 is used for evaluation, not the status on the CSD or SEB.

Returnable forms

• WCBD1 (Invitation to Bid): signed offer cover page.
• WCBD 3.2 (Pricing Schedule): completed priced schedule.
• WCBD 6.1 (B-BBEE claim): preference points claim.
• WCBD4: attached declaration.
• WCBD7.1 (Contract Form): signed by the successful bidder on award.
• Proof of authority to sign (e.g. company resolution).
• SARS tax compliance status PIN or printed TCS certificate.
• CSD registration confirmation.
• B-BBEE certificate or sworn affidavit.

CIDB

• Not applicable.

All work must comply with:

• The Occupational Health and Safety Act, as amended.
• The Engineering and Support Services: Guideline Health and Safety Specification for maintenance work at hospitals and other health institutions.
• The National Building Regulations – SANS 10400.
• The latest SANS 10142 Code of Practice for the Wiring of Premises, which takes precedence over any discrepancy.
• The General Conditions for the supply and installation of mechanical equipment and services (June 2002).
• The latest General Technical Specifications for Electrical Installations from the National Department of Public Works.
• The equipment’s technical and operational manuals.

B-BBEE preference points are claimed on WCBD 6.1 under both the 80/20 and 90/10 systems. The B-BBEE status on that form is used for evaluation, not the status on the CSD or SEB. The BEC will select the most cost-effective labour option from the three pricing options.