Repairs of water supply and sewer pipes and replacement of water storage tank at kwa-ngwanase post office

The objective is to appoint a service provider(s) for the repair of water pipes, sewer line, and replacement of the water storage tank at the Kwa-Ngwanase Post Office. The service provider must carry out the repairs at the specified delivery point in compliance with the specification.

Issue date: 2 November 2026

Compulsory briefing session: 6 November 2026 at 10:00 (venue not stated, but attendance is compulsory for evaluation)

Clarification questions deadline: 10 November 2026

Closing date: 13 November 2026 at 11:00

Procurement contact and technical enquiries:

• Contact: Michael Mabena
• Role: Procurement Specialist, Supply Chain Management
• Telephone: 012 845 2676
• Email: [email protected]

Submission email: [email protected]

Address for enquiries (SCM office):

South African Post Office Limited

Supply Chain Management

Cnr. James Drive and Moreleta Street

Silverton, Pretoria

Submission method: email to [email protected]

Closing date: 13 November 2026 at 11:00

Bids must be submitted on the official forms provided and must not be re-typed.

All documents and correspondence must be in English; otherwise the bid is not evaluated.

Pricing must be in South African Rand (ZAR); otherwise the bid is non-responsive.

Any amendments to proposal documents (erasures or correction fluid) must be initialled by the bidder.

The bidder is solely responsible for ensuring the bid is received before the closing time; late bids are not considered.

Returnable administrative documents (all must be completed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page, and provides the MAAA (CSD) number.
• SBD 4 (Bidder's Disclosure): declares any employment by the state, relationships with procuring institution officials, and related enterprises. A false declaration leads to disqualification.
• Confidentiality and Non-Disclosure Agreement: signed commitment to protect the Post Office's confidential information.
• Certificate of Acquaintance with Bid Documents: confirms the bidder has read and understood all bid documents.
• Latest CSD report or MAAA number.

Gatekeeping documents (must be compliant or the bid is disqualified):

• BOQ/Pricing Schedule completed in full.
• Valid CIDB certificate minimum grade 1GB (active on closing date) or a valid, active CRS number. SAPO verifies on the CIDB website.

Bid condition documents (submitted with bid; if missing, bidder is asked to resubmit during evaluation, failure to resubmit leads to disqualification):

• Completed and signed Annexure BC: confirms compliance with the specification.
• Letter of Good Standing (COIDA).

Additional requirements:

• A valid B-BBEE certificate (SANAS accredited or DTI) or sworn affidavit (for EMEs and QSEs) must be submitted to earn specific goal points. Expired certificates or affidavits are not accepted.
• Joint ventures/consortia must submit a consolidated B-BBEE certificate and proof of the arrangement (signed agreement); otherwise they score zero for specific goals.
• The bidder must provide a list of directors and shareholders on company letterhead with ID copies, CIPC certificate (directors), and share certificates (shareholders).

Evaluation stages:

• Phase 0: Attendance of compulsory site visit/briefing.
• Phase 1: Gatekeeping criteria (BOQ/Pricing Schedule and CIDB certificate) - failure disqualified.
• Phase 2: Bid conditions (Annexure BC, COIDA letter, SBD1, SBD4, tax compliance, CSD registration) - failure leads to disqualification.
• Phase 3: Commercial - Price (80 points) and Specific Goals (20 points).

Specific goals (points awarded only if proof submitted):

• At least 51% black owned: 10 points.
• At least 51% youth owned: 5 points.
• At least 51% women owned: 3 points.
• At least 1% owned by disabled persons: 2 points.

If a specific goal document is not submitted, the bidder is not disqualified but scores zero for that goal.

Price evaluation: total price benchmarked against the lowest quote (80 points).

The preferential point system used is 20/80 (20 for specific goals, 80 for price).

Scope of work at Kwa-Ngwanase Post Office:

• Replace the damaged water storage tank with a 5,000 litre tank with a 10-year warranty, fixed on a 2.5 m high stand.
• Replace the damaged booster pump with a 1.1 kW pump including controller and pump cover.
• Unblock the sewer line and replace 16 m of damaged sewer line, and install two rodding eyes.
• Service the WC and replace 22 mm PVC water pipes including fittings to the kitchen sink, wash-hand basin, and WC.

Delivery point: Kwangwanase Post Office, Main Street next to police station, Kwangwanase, 3973.

Legislative and technical requirements:

• All materials must comply with applicable South African building regulations and standards.
• Compliance with the Occupational Health and Safety Act, 1993.
• Compliance with all local municipal by-laws and regulations of the local supply authority.
• The supplier must be CIDB registered for category 1GB with active status and provide a CRS number.
• Registration in good standing with COIDA.

All materials must comply with applicable building regulations and standards in South Africa. The Post Office may carry out site inspections and product evaluations to verify the nature and quality of the services. The bidder must commit to continuous improvement and cost-efficiency during the relationship.

The pricing schedule (BOQ) must be completed in full. Rates must include all labour, equipment, materials, consumables, VAT, dismantling, disconnecting, making good, clearing up, transporting, disposing, manufacturing, delivery, and installation costs. Bidders must quote for all items; incomplete pricing is non-responsive. Use 15% VAT. The bidder must conduct a comprehensive site assessment and quote accordingly. Where a specific brand is mentioned, a similar product meeting specifications may be quoted. The bidder warrants prices are error-free.

Pricing format: BOQ/Pricing Schedule must be completed in full, in South African Rand (ZAR), including VAT.

Rates must include all labour, equipment, materials, consumables, dismantling, disconnecting, making good, clearing up, transporting, disposal, manufacturing, delivery, installation, and VAT.

Bidders must quote for all items in the schedule; incomplete pricing makes the bid non-responsive.

Bidders will not be asked to correct prices after closing.

Use 15% VAT.

The bidder must conduct a comprehensive site assessment and quote accordingly.

Where a specific brand is mentioned, a similar product meeting the specifications may be quoted.

Payment: The contract price is inclusive of VAT and payable 30 days after statement date.

The Post Office may accept part of a bid or split the award between multiple bidders.

Bidders bear all costs of preparing and submitting the bid.

The Post Office may request audited financial statements or other documentation for due diligence.

The bidder warrants that the quoted pricing is free of errors and omissions, and that the service can be delivered at the quoted price.

Mandatory requirements (gatekeeping):

• Valid CIDB certificate minimum grade 1GB (active on closing date) OR valid, active CRS number.
• BOQ/Pricing Schedule completed in full.

Mandatory bid conditions:

• Registration on the National Treasury Central Supplier Database (CSD) - provide MAAA number. If CSD indicates the bidder is a government employee, the bid is disqualified.
• Tax compliance: must be tax compliant. Provide SARS TCS PIN or CSD number. SAPO verifies via CSD MAAA; seven working days for tax compliance verification.
• Letter of Good Standing under COIDA.
• Completed SBD1 and SBD4 forms.
• Not listed on the National Treasury restricted suppliers list (disqualified if listed).

B-BBEE requirements (for specific goal points, not a disqualification if not submitted):

• B-BBEE certificate (SANAS accredited or DTI) or sworn affidavit (for EMEs and QSEs). Expired certificates/affidavits are not accepted.
• For trusts, consortia, or joint ventures, a consolidated B-BBEE certificate is required to earn points.

Other:

• If the bidder is in service of the state, or has directors/members who are, the bid will not be considered.
• CIPC certificate and ID copies for directors, and share certificates for shareholders, must be provided.

Compliance with the Occupational Health and Safety Act, 1993 is required. The bidder must be registered and in good standing with COIDA. All local municipal by-laws and regulations of the local supply authority must be observed.

The contract will be governed by the General Conditions of Contract (GCC) and any special conditions. The successful bidder will be required to sign a written contract form (SBD 7). The contract price is negotiated and is inclusive of VAT, payable 30 days after statement date. The bidder must accept all terms and conditions of the RFQ. The Post Office may cancel the RFQ at any time, split the award, or accept part of a bid. Bidders must not canvass SAPO staff; all enquiries must be in writing. The bid validity period is 120 days from closing date. The next highest scoring bidder may be awarded the contract if the preferred bidder fails to sign or commence within a reasonable period.

The bid is evaluated in stages: compulsory site visit attendance, gatekeeping criteria, bid conditions, then commercial scoring (price 80, specific goals 20). Specific goals are: at least 51% black owned (10 points), at least 51% youth owned (5 points), at least 51% women owned (3 points), at least 1% owned by disabled persons (2 points).