Replacement of diesel generators, fuel tank and switchgear at chief dawid stuurman international airport (15-Month contract)

Closing date: 26 November 2026 at 10:00 (from tender record).

Compulsory site inspection or clarification meeting: required, but date and venue not stated in the document.

Contract start date: upon signing of the contract by ACSA.

Completion date: 24 months after the start date.

Defects date: 12 months after completion.

Project Manager: Xolile Bekwa

Email: [email protected]

Telephone: 041 507 7309

Supervisor: Nozuko Thambo

Email: [email protected]

Telephone: 041 507 7309

Employer: Airports Company South Africa SOC Limited

Address: Allister Miller Drive, Walmer, Gqeberha, 6000

Submission method: not stated in the document.

Submission address: Allister Miller Drive, Walmer, Gqeberha, 6000 (Employer's address).

Returnable documents:

• Form of Offer and Acceptance: signed offer and acceptance, including a Schedule of Deviations if any.
• Bill of Quantities: must be fully priced; no unauthorised amendments; incomplete pricing may cause rejection.
• Preliminary programme: Gantt chart showing key dates.
• Key personnel CVs.
• Returnable schedules as listed in Tender Data (refer to document).

Disqualification risks:

• Unauthorised amendments to the Bill of Quantities.
• Incomplete Bill of Quantities.
• Late submission.

Evaluation criteria not explicitly detailed in the document.

The tender is an RFP (Request for Proposal) under the NEC3 ECC, Main Option B (priced contract with bill of quantities).

Preference points system (SBD 6.1) may apply but the percentage split (80/20 or 90/10) is not stated in the provided text.

No minimum qualifying score stated.

Scope: Replacement of diesel generators, tank, and switchgear at Chief Dawid Stuurman International Airport.

Contract period: 15 months.

Project includes design, supply, construction, commissioning, and maintenance during the defects liability period.

The installation must ensure a reliable electrical supply to critical airport equipment during outages.

Work is to be done at the airport site; site boundary as depicted in Part C4 Site Information.

The supply authority is Nelson Mandela Bay Municipality, supplying bulk electricity to the airport.

All materials must be new and carry guarantees and warranties.

The work must comply with statutory requirements including OHS Act, Environmental Conservation Act, Civil Aviation Act, municipal bylaws, ACSA standards, and supply authority standards.

The Contractor must deliver a complete working system with all legally required certification.

As-built drawings and project manual with test certificates must be handed over before completion is certified.

Local labour must be used as much as possible; labour brokers are not allowed.

The Contractor must provide operation and maintenance training to Employer staff as indicated in the Bill of Quantities.

Pricing: Bill of Quantities (Main Option B), priced in South African Rand.

Rates and amounts must be entered against each item; zero or 'Nil' where no charge.

Prices must cover all costs, risks, liabilities, overheads, and profit.

Quantities are approximate; payment is based on measured work.

Performance bond: 10% of contract value, unconditional and on-demand, from an accepted bank.

Retention: 5% of contract value.

Delay damages: 0.05% per day, up to a maximum of 10% of contract value.

Payment: monthly assessments; payment made 4 to 6 weeks after receipt and acceptance of tax invoice.

Interest on late payment: prime lending rate of Nedbank Bank.

Limitation of liability: neither party liable for indirect or consequential loss; Employer's liability limited to R0.00 for indirect loss.

Insurance: Contractor to provide insurance as per contract data, in joint names of Parties.

B-BBEE: A compliant B-BBEE certificate must be presented annually; failure is a material breach and may lead to cancellation.

Tax compliance: valid tax clearance likely required (not explicitly stated but standard).

CSD registration: likely required (standard for SA public procurement).

Occupational Health and Safety: Contractor must comply with OHS Act and Construction Regulations 2014; must be registered with the Compensation Fund or a licensed compensation insurer.

Construction Regulations: Employer to prepare baseline risk assessment and site-specific H&S specification; Contractor to submit health and safety plan for approval; costs for H&S measures to be allowed in Bill of Quantities.

Network switching: work permits required before work on any network portions; must be isolated and earthed.

Anti-corruption: Contractor must comply with the Prevention and Combating of Corrupt Activities Act.

Ethics: no bribes or corrupt practices.

Confidentiality: all information must be kept confidential.

IP: IP rights remain with originator; Contractor grants licence to Employer for works.

No cession, delegation, or assignment without written consent.

Joint and several liability for JV/consortium partners.

Business rescue proceedings trigger termination rights.

The contractor will be responsible for replacing the diesel generators, fuel tank and switchgear at Chief Dawid Stuurman International Airport. The work includes supply, installation, testing and commissioning of new emergency backup generators and associated equipment, as well as decommissioning of the existing underground fuel tank and safe storage of old generators.

Closing date: 26 November 2026 at 10:00 (as per tender listing).

No other dates (briefing, site visit, clarification deadline) are stated in the document.

All returnable forms must be completed, signed and submitted with the bid.

• Form of Offer: signed offer page with company name, signature and date.
• Pricing Schedule: unpriced Bill of Quantities as provided, with rates and amounts filled in.
• SBD 4 (Declaration of Interest): discloses any connection between directors/shareholders and the state or ACSA.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, with no collusion.
• Health and Safety Plan: must be prepared and submitted to the Employer for approval.
• Scheme 1 Programme: a construction programme must be submitted.
• Any bidder not registered on the Central Supplier Database (CSD) may be disqualified.
• Bids must be submitted before the closing time; late bids will not be considered.

The bid will be evaluated in stages:

1. Administrative compliance: all mandatory forms and documents present and signed.
2. Elimination criteria: bidder must be registered on CSD and have a valid tax compliance status.
3. Functionality: may include assessment of the proposed health and safety plan, the electrical engineer's qualifications, and the Scheme 1 programme.
4. Price: 80/20 preference point system will apply (possibly 90/10 depending on value).

No specific pre-qualification criteria (CIDB grade or B-BBEE level) are stated in the document.

Scope: Supply, delivery, installation and commissioning of emergency backup generators, associated tanks and switchgear at Chief Dawid Stuurman International Airport.

Key components (from Bill of Quantities):

• Generator sets: 2 units, each with engine complete with cooling system.
• Alternators: 2 units.
• Exhaust system including cladding: 2 units.
• Set-mounted control panels including synchronization controllers: 2 units.
• Integral fuel tank (300 litre) with pumps, valves, pipes, control gear: 2 units.
• Louvres (inlet and outlet): 2 each.
• Ultrasonic level detector for bulk diesel tank: 1 unit.
• Solenoid fuel valve: 2 units.
• New distribution board including motorized circuit breakers: 1 unit.
• First aid boxes: 3 units.
• Notices and signage: 12 units.
• Emergency lights connected to generator battery: 2 units.
• Fuel management system complete with pump, piping, drip trays and controls: 1 lump sum.
• Diesel in bulk tank at coastal rate: 1000 litres.
• Off-loading and rigging: 1 lump sum.
• Removal and safe storage of existing generators (including waterproof covers): 1 lump sum.
• Decommissioning of existing underground bulk storage tank: 1 lump sum.

LV reticulation:

• LV cables (single core copper, XLPE insulated) between alternator and new distribution board, capacity not less than 1000A at 45°C ambient: 2 sets of 35m each, plus 70m earth conductor (70mm²) and cable basket (70m).
• Cable terminations and connection of existing feeder cables to new distribution board: 1 lump sum each.

Testing and commissioning:

• Testing of generator sets and control panel at Client's premises, including commissioning certifications, manufacturing certifications, engineer's sign-off and handover.
• Compliance inspections by master electrician for generator room.

Other requirements:

• Comply with ACSA security and permit requirements.
• Attend site meetings.
• Submit contractor's drawings and product information for approval before manufacture/installation.
• Compile detail manuals, as-built drawings and documentation.
• Inspection and testing of generators and control panels at manufacturer's premises by the Engineer and Client. Contractor must appoint an electrical engineer for testing and approvals.
• Training for ACSA Electrical Employees: 6 sessions covering safety use, fault finding and generator operating manuals.

Pricing format: Unpriced Bill of Quantities (Schedule A) with rates and amounts to be completed by the bidder.

Provisional sums (to be included in total price):

• ACSA security and permit compliance, site meeting attendance: R30,000
• Interfacing to existing SCADA system: R90,000
• Interfacing to Photovoltaic system: R30,000
• Interfacing to fire suppression system: R100,000

Contingencies: 10% of Subtotal 1.

VAT: 15% of Subtotal 2, added to total.

Payment: No specific payment terms stated in the document.

Bid security, retention, guarantees: Not stated.

CSD registration: Required, but no specific proof mentioned.

Tax compliance: Not explicitly stated.

B-BBEE: Not stated in the document.

CIDB grading: Not stated.

Health and Safety: A health and safety plan must be submitted for approval, and the contract requires full compensation for implementing the plan, including training, medical evaluations, PPE, and safety equipment.

Security: Must comply with ACSA security and permit requirements.

Appointment of electrical engineer: The contractor must appoint an electrical engineer for testing and approvals of manufactured generators and control panels.