36-Month routine maintenance, service and repairs of airport firefighting rescue equipment at polokwane international airport

Closing date: 18 November 2026 at 11:00.

Closing date for written enquiries: 17 December 2026.

Bidding procedure enquiries:

• Contact: Julius Ramatjie
• Telephone: 087 291 1088
• Fax: 015 288 0125
• Email: [email protected]

Technical enquiries:

• Contact: Percy Khumalo
• Telephone: 087 291 1088
• Fax: 015 288 0125
• Email: [email protected]

Submission address (bid box):

Admin Block

N1 North to Makhado

Gateway Weg

Polokwane, 0700

Submission method: place or courier the quotation and supporting documents into the bid box at the Admin Block, N1 North to Makhado, Gateway Weg, Polokwane, 0700, or email to [email protected].

Closing time: 18 November 2026 at 11:00.

Quotations received after the closing date and time will not be considered.

Envelopes must be clearly marked with three exhibits:

• Exhibit 1: Administrative and mandatory documents (per Gate 0, Table 1).
• Exhibit 2: Pricing Schedule/Quotation.
• Exhibit 3: SBD 6.1 Preference Points Claim Form.

All documents must be completed and signed in black ink by the authorised representative. Correction fluid is not allowed; any cancellation must be initialled.

Returnable forms (all mandatory, non-submission disqualifies):

• SBD 1 (Invitation to Bid): signed offer with fixed physical business address for in-loco inspection.
• SBD 4 (Declaration of Interest): discloses any state employment or connection to the procuring institution.
• SBD 6.1 (Preference Points Claim Form): claims specific-goal points; attach full CSD report, medical certificate for disability (if claiming), and proof of address not older than three months.
• Proof of CSD registration (detailed CSD report).
• Proof of authorisation for hydraulic/electro-hydraulic rescue equipment: letter of authority from an authorised dealer, manufacturer certification, or Letter of Compliance (LOC).
• Pricing Schedule: must be fully completed for all service categories; omission of any price leads to disqualification.

Evaluation is in two gates:

Gate 0 – Administrative (mandatory) compliance: bidders must submit all listed documents; failure on any item disqualifies the bid.

Gate 2 – Preference Point System (80/20):

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals and points (claimed via SBD 6.1):

• 51%+ black-owned: 4 points.
• 51%+ women-owned: 4 points.
• 51%+ youth-owned: 4 points.
• 51%+ disability-owned: 2 points.
• SMME/QSE: 2 points.
• Located in rural/township areas: 4 points.

Non-submission of supporting documents for specific goals results in zero points for those goals.

Scope: routine maintenance, service and repairs of airport firefighting rescue equipment at Polokwane International Airport for 36 months.

Equipment to be serviced (with required working pressure after service):

• Ram (Amkus) AMK-30R, serial 08073783, 720 bar, qty 1.
• Cutter/Spreader (Amkus) AMK-25, serial 07108140, 720 bar, qty 1.
• Combi Tool (Holmatro) HCT4120, serial 1601172, 720 bar, qty 1.
• AMKUS MV1 Power Unit (Pump) GB2AXLO, serial 07110203, 724 bar, qty 1.
• Reciprocating Saw (Hilti) WSR 36-A, serials 021635 and 021657, qty 2.
• Honda Mobile Generator GX270-270cm, serial 00155799, qty 1.

All equipment must be maintained to the stated working pressures during operation.

No specific quality management requirements are stated beyond the requirement that equipment must maintain specified working pressures after service. Bidders must provide proof of authorisation for hydraulic/electro-hydraulic equipment (letter of authority, manufacturer certification, or Letter of Compliance).

Pricing must be submitted as list rates per item for each of the three years, including testing and commissioning.

Pricing schedule must cover all items: Ram, Cutter/Spreader, Combi Tool, Pump, 2x Reciprocating Saws, Honda Generator, and VAT (if applicable).

Omission of any price category disqualifies the bid.

GAAL reserves the right to negotiate with preferred bidders before award and with successful bidders after award.

CSD registration: mandatory – bidder must be registered on the Central Supplier Database and submit a detailed CSD report.

Tax compliance: bidder must provide a SARS Tax Compliance Status PIN or CSD number; a printed TCS certificate may be submitted. For consortia/JVs/sub-contractors, each party must submit its own TCS certificate/PIN/CSD number.

State employment: bids from persons in the service of the state, or companies/close corporations with directors/members in state service, will not be considered.

Restricted suppliers: bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-BBEE: preference points claimed via SBD 6.1; no specific B-BBEE level threshold stated.

Foreign suppliers: must complete the foreign supplier questionnaire in SBD 1; if not resident, no branch, no permanent establishment, no source of income, and not liable for tax in RSA, a TCS PIN is not required.

Contract term: 36 months. GAAL may conduct supplier due diligence (including site visits) before award or during the contract; misrepresentation may disqualify the bid. Bidders must not amend bid conditions or set counter conditions – doing so invalidates the bid. GAAL may negotiate with preferred bidders before award and with successful bidders after award. All communication with the SCM office must be in writing. Bidders must promptly notify GAAL in writing of any discrepancy, ambiguity, error or inconsistency in the bid documents.

Evaluation follows two gates: Gate 0 (administrative/mandatory compliance) and Gate 2 (preference points). Mandatory documents include SBD 1, SBD 4, SBD 6.1, full CSD report, proof of CSD registration, proof of authorisation for hydraulic/electro-hydraulic equipment, and a fully completed pricing schedule. Non-submission of any mandatory document disqualifies the bid. Preference points: 80 for price, 20 for specific goals (black-owned 4, women-owned 4, youth-owned 4, disability-owned 2, SMME/QSE 2, rural/township 4).