Lease of 16.25m2 Premises at elliot basin, port of cape town – RFP in western cape

Issue date: 02 October 2026.

Non-compulsory briefing session: 14 October 2026 at 10:00 AM via Microsoft Teams (Meeting ID: 344 295 129 259 378, Passcode: VV3r8va9, link: https://teams.microsoft.com/meet/344295129259378?p=SGN884hblc42dzh72E).

Site visit: can be arranged after briefing at a mutually agreed time.

Clarity seeking questions deadline: 23 October 2026.

Closing date: 02 November 2026.

Closing time: 12:00 PM.

Bid validity period: 120 business days from closing date.

Non-compulsory briefing session: 14 October 2026 at 10:00 AM via Microsoft Teams.

Meeting ID: 344 295 129 259 378, Passcode: VV3r8va9.

Link: https://teams.microsoft.com/meet/344295129259378?p=SGN884hblc42dzh72E

Site visit can be arranged after briefing at a mutually agreed time.

Attendance encouraged but not mandatory; Transnet not liable for disadvantage from non-attendance.

Enquiries (bidding procedure and property access):

• Email: [email protected]
• No named contact person or telephone number provided in the document.

Post-closing communication: same email address.

Submission portal: https://transnetetenders.azurewebsites.net

Service delivery address: Premises at Elliot Basin, Port of Cape Town, Container Terminal (per Annexure 1 Lease Plan).

Submission method: electronic upload via Transnet e-Tender Submission Portal (https://transnetetenders.azurewebsites.net, use Google Chrome).

Process: register/sign in, log intent, upload bid documents against the tender.

File requirements: max 30 MB per upload, multiple uploads allowed; file names must contain only alphanumeric characters.

Deadline: bids must be uploaded by closing date and time; late submissions not accepted. Transnet recommends submitting at least one day early.

All returnable documents must be signed, stamped and dated on each page.

Mandatory returnable documents (failure to submit = disqualification):

• Section 4: Rental Offer Price (priced rental offer).

Returnable documents used for scoring (failure to submit = zero score for that criterion):

• Proof of specific goals compliance (Section 9).
• Valid B-BBEE certificate or sworn affidavit (per DTIC guidelines).
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company Profile with supporting documents.
• Business Plan.
• Reference Letters.
• Bank Rating (not older than 3 months).

Essential returnable documents (failure to submit = given further deadline, then possible disqualification):

• SBD 1 Form (Invitation to Bid).
• Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents (Section 6).
• RFP Declaration and Breach of Law Form (Section 7).
• Specific Goals Points Claim Form – SBD 6.2 (Section 9).
• Job Creation and Skills Development (Section 10).
• Protection of Personal Information (Section 11).
• Certificate of Attendance of Compulsory/Non-Compulsory RFP (Section 12).
• Financial statements for past two years or projected cashflows for new entities.
• Valid B-BBEE status documentation.

Disqualification risks: missing mandatory returnables, late submission, unsigned documents, non-compliant file names, failure to provide essential documents after extended deadline.

Mandatory (disqualification if missing): Section 4 Rental Offer Price.

Scoring (zero score if missing): Specific Goals proof, B-BBEE certificate/affidavit, Capital Expenditure Plan, Maintenance Expenditure Plan, Company Profile, Business Plan, Reference Letters, Bank Rating.

Essential (extended deadline then possible disqualification): SBD 1 Form, Certificate of Acquaintance (Sec 6), RFP Declaration & Breach of Law (Sec 7), Specific Goals Claim Form SBD 6.2 (Sec 9), Job Creation & Skills Development (Sec 10), Protection of Personal Information (Sec 11), Certificate of Attendance (Sec 12), Financial Statements (2 years) or projected cashflows, Valid B-BBEE documentation.

Evaluation follows a seven-step methodology:

Stage 1 – Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised signatory.

Stage 2 – Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.

Stage 3 – Minimum Functionality/Technical Threshold: bidders must score at least 66.67/100 on technical criteria to progress.

Technical criteria (total 100 points):

• Previous Experience (10 pts): minimum 2 years in proposed use, supported by company profile and verifiable documents (lease agreement, licence, etc.).
• Reference Letters (15 pts): minimum 2 letters not older than 5 years, with customer details, scope and duration.
• Bank Rating (15 pts): rating A, B or C from financial institution, not older than 3 months; D rating or older = 0.
• Business Plan alignment with Port Development Framework Plan (10 pts): must detail use of premises, port-relatedness, support for port activities.
• Market Analysis (10 pts): port-related commercial activity addressing 5 elements (status quo, potential market, gap analysis, SWOT, economic spin-offs).
• Value Addition to Port Operations (10 pts): vision/mission, strategic objectives, innovation, proposed value (short/medium term).
• Capital Expenditure WBS and Project Schedule (10 pts): concise, good or average quality per guidelines.
• Maintenance Expenditure Plan (10 pts): detailed, good or average per guidelines.
• Financial Viability – Cashflow Projections (10 pts): detailed cashflows over lease term with assumptions, signed by finance professional; high-level summary = 1 pt; non-viable = 0.

Stage 4 – Final Weighted Scoring (total 100):

• Rental Offer Price: 80 or 90 points (formula PS = 80(1 + Pt-Pmax)/Pmax or PS = 90(1 + Pt-Pmax)/Pmax).
• Specific Goals (B-BBEE): 20 or 10 points per SBD 6.2 scorecard.

Stage 5 – Objective Criteria: Transnet may award to other than highest scorer based on rotation, specialised operations, probity checks, financial standing, legal capacity, conflicts of interest, due diligence.

Stage 6 – Post-Tender Negotiations: if rental not market-related, negotiate sequentially with highest, then 2nd, then 3rd ranked bidder; may cancel RFP.

Stage 7 – Award and conclusion of lease agreement.

Preference point system: either 80/20 or 90/10 (price/specific goals) – document provides both formulae without specifying which applies.

Property: 16.25 m² at Elliot Basin, Port of Cape Town.

Proposed use: Storage.

Available from: 01 November 2026.

Precinct: Container Terminal.

Lease basis: as is (voetstoots) per Annexure 1 Lease Plan.

Exclusions: handling/storage of hazardous chemicals, staging of trucks, storage of fertilizers, truck refuelling station, contained handling depots, no dust minerals stored in open areas; subject to compliance with all relevant laws.

Successful bidder obligations: undertake all necessary refurbishment, repairs, upgrades and capital improvements at own cost to make premises fit for purpose and compliant with laws.

Beneficial occupation: may be negotiated if motivated and justified in Business Plan; bidder liable for property holding costs during beneficial occupation.

Property inspection: bidders must inspect before submitting; TNPA accepts no liability for failure to inspect. Access enquiries to [email protected].

Environmental commitments: Transnet requires bidder's position on waste disposal, recycling, energy conservation (Green Economy/Carbon Footprint).

General obligations: bidder responsible for acts/omissions of employees; must comply with all RFP requirements.

Technical evaluation criteria (Stage 3) with 100 points total:

• Previous Experience (10): ≥2 years with evidence.
• Reference Letters (15): ≥2 letters ≤5 years.
• Bank Rating (15): A/B/C ≤3 months.
• Business Plan PDFP Alignment (10): premises use, port-related, port support.
• Market Analysis (10): 5 elements with detail.
• Value Addition (10): vision, strategy, innovation, value.
• Capital Expenditure WBS & Schedule (10): concise/good/average.
• Maintenance Expenditure Plan (10): detailed/good/average.
• Financial Viability Cashflow (10): detailed with assumptions, signed by finance professional.

Minimum 66.67 to proceed.

Minimum 2 years' experience in proposed storage operations.

Evidence: company profile with supporting documents (lease agreements, licences, verifiable records).

Minimum 2 reference letters ≤5 years old with customer details, scope, duration.

Bank rating A/B/C ≤3 months from financial institution.

Business Plan must cover PDFP alignment, market analysis, value addition, capital/maintenance plans, financial viability.

Rental offer pricing schedule requires: Extent (m²), Rate per m², Monthly Rental Excl. VAT, Monthly Rental Incl. VAT (15%).

Quoted in ZAR inclusive of VAT.

Annual escalation included in offer.

TNPA verifies calculations; verified figures used for evaluation.

Market-related rental test: Transnet may negotiate with top three bidders sequentially or cancel.

Pricing format: rental offer schedule requiring extent (m²), rate per square meter, monthly rental excl. VAT, monthly rental incl. VAT (VAT 15%). Quoted in South African Rand inclusive of VAT.

Annual escalation must be included in overall rental offer; TNPA will verify calculations.

If highest scoring bidder's rental not market-related, Transnet may negotiate or cancel RFP; post-tender negotiations possible sequentially with top three bidders.

Bid validity: 120 business days from closing date; may be extended.

Financial capacity evidence:

• Bank rating (A, B or C) not older than 3 months.
• Cashflow projections over proposed lease period with assumptions, signed by finance professional.
• Capital Expenditure Plan (WBS and project schedule) for lease duration.
• Maintenance Expenditure Plan for lease duration.
• Financial statements for past two years or projected cashflows for new entities.

No bid security, bond, guarantee, retention or payment terms specified beyond rental.

Central Supplier Database (CSD): mandatory registration before bid submission; foreign bidders without local entity exempt but must incorporate SA company for lease.

Tax compliance: SARS PIN or Tax Compliance Status (TCS) certificate required; each JV/consortium party must submit separate TCS/CSD.

B-BBEE: valid B-BBEE certificate or sworn affidavit (EMEs/QSEs) required for compliance and preference points; Specific Goals Points Claim Form (SBD 6.2) must be submitted.

Employment Equity Act: compliance required, including Section 53.

Security clearance: successful bidder and personnel may need clearance to CONFIDENTIAL/SECRET/TOP SECRET level; responsibility of bidder.

Confidentiality: Non-Disclosure Agreement (Annexure 5) and Supplier Integrity Pact (Annexure 6) apply.

No CIDB grading (not construction), no local content percentages specified.

No explicit health and safety requirements detailed in the provided sections. General compliance with all applicable laws and regulations required. Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET). Successful bidder must implement security measures for safe performance.

Draft Environmental Management Plan provided as Annexure 2.

Green Economy/Carbon Footprint: bidder must outline position on waste disposal, recycling, energy conservation.

Exclusions: hazardous chemicals, fertilizers, dust minerals in open, truck refuelling, contained handling depots.

Lease agreement: TNPA Draft Lease Agreement (Annexure 3) for up to 10 years.

General Bid Conditions (Annexure 4) apply.

Transnet rights: modify RFP, reject non-conforming, disqualify late, award portion, split award, cancel, validate info, request audited financials, no rental changes post-closing, negotiate terms, restrict bidders up to 10 years for false info, award to next ranked if preferred fails.

No reimbursement of bid costs.

Legal review of lease changes by Transnet Legal Counsel.

Security clearance and measures required.

Post-tender negotiations for market-related rental.

JV requirements: signed agreement with split/responsibilities; consolidated B-BBEE scorecard; majority shareholder evaluated early; all entities due diligence if preferred.

Mandatory compliance:

• CSD registration (foreign bidders without local entity must incorporate SA company).
• Tax compliance: SARS PIN or TCS certificate; each JV party separate.
• B-BBEE certificate or sworn affidavit (EMEs/QSEs) for preference points.
• Employment Equity Act compliance (Section 53).
• Security clearance may be required (CONFIDENTIAL/SECRET/TOP SECRET).
• Confidentiality: Non-Disclosure Agreement and Supplier Integrity Pact.
• All returnable documents signed, stamped, dated.
• Property inspection before submission (bidder's responsibility).

Evaluation stages:

1. Administrative Responsiveness (on-time, signed).
2. Substantive Responsiveness (priced rental offer).
3. Technical/Functionality minimum 66.67/100.
4. Weighted scoring: Price 80/90 points (formula PS = 80(1+Pt-Pmax)/Pmax or 90 equivalent), Specific Goals 20/10 points (SBD 6.2). Total 100.
5. Objective criteria: rotation, specialised operations, probity, financial standing, legal capacity, conflicts, due diligence.
6. Post-tender negotiations if rental not market-related.
7. Award and lease conclusion.