Lease 32.5m² Elliot basin premises port of cape town – western cape tender

Enquiries (SCM/Property):

• Email: [email protected]
• Telephone: not specified in document.

Briefing Session Access:

• Microsoft Teams link: https://teams.microsoft.com/meet/344295129259378?p=SGN884hblc42dzh72E

Submission Portal:

• Transnet e-Tender Portal: https://transnetetenders.azurewebsites.net (use Google Chrome).

Service/Delivery Address (property location):

Elliot Basin

Port of Cape Town

Container Terminal Precinct

Cape Town, Western Cape

South Africa

Submission method: electronic upload via Transnet e-Tender Portal (https://transnetetenders.azurewebsites.net).

Closing date and time: 02 November 2026 at 12:00 PM.

File requirements: maximum 30 MB per upload; multiple uploads allowed; file names must use only alphanumeric characters.

Signing: every returnable section must be signed, stamped and dated by the authorised signatory.

Mandatory returnable documents (failure to submit disqualifies the bid):

• Section 4: Rental Offer Price (priced rental offer).

Returnable documents used for scoring (omission scores zero for the criterion):

• Valid proof of Specific Goals compliance (B-BBEE certificate or sworn affidavit per DTIC guidelines).
• Capital Expenditure Plan.
• Maintenance Expenditure Plan.
• Company Profile with supporting documents.
• Business Plan.
• Reference Letters.
• Bank Rating.

Essential returnable documents (late submission allowed by set deadline; subsequent failure may disqualify):

• Section 1: SBD 1 Form (Invitation to Bid).
• Section 6: Certificate of Acquaintance with RFP, Lease Agreement and Applicable Documents.
• Section 7: RFP Declaration and Breach of Law Form.
• Section 9: Specific Goals Points Claim Form (SBD 6.2).
• Section 10: Job Creation and Skills Development.
• Section 11: Protection of Personal Information.
• Section 12: Certificate of Attendance of Compulsory/Non-Compulsory RFP Briefing.

Disqualification risks:

• Late submission (system timestamp after closing time).
• Missing any mandatory returnable document.
• Unsigned or unstamped returnable sections.
• File corruption due to non-alphanumeric file names.
• Failure to extend bid validity when requested before expiry.

Evaluation follows a seven-step sequential methodology (Transnet may run steps in parallel).

Step 1 – Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised bidder.

Step 2 – Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4.

Step 3 – Minimum Functionality/Technical Threshold: 66.67/100 points required to proceed. Criteria and weights:

• Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease agreement, licence, etc.).
• Reference Letters (15 pts): minimum 2 letters not older than 5 years, including customer name, address, contact, email, scope, duration.
• Bank Rating (15 pts): rating A, B or C from financial institution, not older than 3 months; D rating or older scores zero.
• Business Plan alignment with Port Development Framework Plan (10 pts): must address use of premises, port-related use, support for port activities per Annexure 7.
• Market Analysis (10 pts): port-related commercial activity covering 5 elements (status quo, potential market, gap analysis, SWOT, economic spin-offs).
• Value to Port Operations (10 pts): vision/mission, strategic objectives, innovation, proposed short/medium-term value.
• Capital Expenditure Plan (10 pts): concise WBS and project schedule for lease duration (level 3 detail, Gantt, logical sequencing).
• Maintenance Expenditure Plan (10 pts): detailed maintenance plan aligned to property and use (identification, prioritisation, scoping, resources, timeframes, cost).
• Financial Viability (10 pts): detailed cash flow projections over lease term with assumptions, signed by finance professional; must demonstrate going-concern ability.

Step 4 – Final Weighted Scoring (total 100):

• Rental Offer Price: 80 or 90 points (formula PS = 80(1 + (Pt−Pmax)/Pmax) or PS = 90(1 + (Pt−Pmax)/Pmax), where Pt is bid price, Pmax highest acceptable bid).
• Specific Goals (B-BBEE): 20 or 10 points per SBD 6.2 scorecard.

Step 5 – Objective Criteria: Transnet may award to other than highest scorer for rotation, specialised operations, poor past performance, Integrity Pact breach, probity risks, negative ROI impact, legal capacity, insolvency, non-compliance, conflict of interest; due diligence validates qualifications, competence, resources, reputation.

Step 6 – Post Tender Negotiations: if highest scorer’s rental not market-related, negotiate sequentially with 1st, 2nd, 3rd ranked bidders or cancel RFP.

Step 7 – Award and conclusion of lease agreement.

Scope: Lease of premises measuring 32.5 m² at Elliot Basin, Port of Cape Town.

Proposed use: Storage.

Precinct: Container Terminal.

Availability: from 01 November 2026.

Lease term: up to 10 years.

Condition: as-is (voetstoots) per Lease Plan (Annexure 1); currently vacant, previously used for storage.

Exclusions (prohibited activities): handling/storage of hazardous chemicals; staging of trucks; storage of fertilizers; truck refuelling station; container handling depot activities; open storage of dust-generating minerals.

Lessee obligations: undertake all refurbishment, repairs, upgrades and capital improvements necessary; ensure premises fit for purpose and compliant with all applicable laws at own cost unless otherwise agreed with TNPA.

Beneficial occupation: may be negotiated if motivated and justified in Business Plan; lessee liable for all property holding costs during beneficial occupation.

Property inspection: bidder must inspect property before submission; TNPA accepts no liability for failure to inspect; arrange access via [email protected].

Environmental: bidder must outline position on waste disposal, recycling, energy conservation (Green Economy/Carbon Footprint).

Port Development Framework Plan (Annexure 7): proposed operations must align with PDFP priorities and activities.

Draft Environmental Management Plan (Annexure 2) and Draft Lease Agreement (Annexure 3) form part of the contract pack.

Pricing format: rental offer schedule for five years (Year 1–5, 12 months each) showing monthly rental (excl. VAT), annual rental (excl. VAT), total excl. VAT, add 15% VAT, total incl. VAT.

Annual escalation must be included in the overall rental offer.

TNPA will verify rental calculations; verified figures used for award.

Market-related rental requirement: if highest scorer’s offer is not market-related, TNPA may negotiate with 1st, 2nd, 3rd ranked bidders sequentially or cancel the RFP.

Bid validity: 120 business days from closing date; bidders may be requested to extend at same terms; failure to extend excludes bidder.

No bid security, performance bond, guarantee or retention amounts specified in the document.

Payment terms: not detailed beyond rental schedule; lease agreement (Annexure 3) will govern.

Financial capacity: evaluated via bank rating (A/B/C within 3 months) and cash flow projections over lease term signed by finance professional.

Central Supplier Database (CSD): mandatory registration before bid submission; business cannot be awarded to unregistered bidder (foreign bidders without local entity exempt but must incorporate SA company for lease).

Tax Compliance: SARS Tax Compliance Status (TCS) PIN or printed TCS certificate required; each JV/consortium party must submit separate TCS/CSD.

B-BBEE: valid B-BBEE certificate (SANAS accredited) or sworn affidavit (EMEs ≤R10m, QSEs ≤R50m) to claim preference points; certificate/affidavit required for compliance with B-BBEE Act.

Employment Equity Act: compliance required, including Section 53.

Security Clearance: successful bidder and personnel may need CONFIDENTIAL/SECRET/TOP SECRET clearance; responsibility of bidder.

Joint Ventures: must submit signed JV agreement with percentage split and responsibilities; evaluated on consolidated B-BBEE scorecard; majority shareholder evaluated in Stages 1–2; all JV entities vetted in due diligence if preferred.

Non-Disclosure Agreement (Annexure 5): must be certified as acquainted.

Supplier Integrity Pact (Annexure 6): disclosure of commercial relationships with DPIP/FPPO required.

Specific Goals Claim Form (SBD 6.2): must be completed for preference points.

General Bid Conditions (Annexure 4) and Draft Lease Agreement (Annexure 3) apply.

Legal Review: any changes to standard lease terms subject to Transnet Legal Counsel acceptance.

Probity/Integrity: bidders must not be restricted, under restriction process, insolvent, in business rescue, or have conflicts of interest.