Lease of 4,452 m2 cold-storage and parking premises at seafarer circle, port of cape town (up to 10 years)

Enquiries (SCM / property):

• Email: [email protected]
• No named contact person or telephone provided in the document.

Post-closing communication: same email address.

Submission portal: https://transnetetenders.azurewebsites.net

Service/delivery address (property location):

Seafarer Circle

Port of Cape Town

Western Cape

South Africa

Lease plan: Annexure 1

Submission method: electronic upload via Transnet e-Tender portal (https://transnetetenders.azurewebsites.net). Use Google Chrome. Bidders must register on the portal, log intent, and upload bid documents against the selected tender. Multiple uploads permitted; 30 MB per upload. File names must use only alphanumeric characters. Submit at least one day before closing to avoid technical issues. Late submissions will not be accepted.

Returnable documents (all must be signed, stamped and dated on each page):

• Mandatory (failure to submit by closing date/time disqualifies the bid): Section 4 – Rental Offer Price.
• Used for scoring (missing items score zero for that criterion): valid proof for Specific Goals (SBD 6.2), valid B-BBEE certificate or sworn affidavit, Capital Expenditure Plan, Maintenance Expenditure Plan, Company Profile with supporting documents, Business Plan, Reference Letters, Bank Rating.
• Essential (failure to submit may lead to disqualification after a further deadline): Section 1 – SBD 1 Form, Section 6 – Certificate of Acquaintance, Section 7 – RFP Declaration and Breach of Law Form, Section 9 – Specific Goals Points Claim Form, Section 10 – Job Creation and Skills Development, Section 11 – Protection of Personal Information, Section 12 – Certificate of Attendance of Briefing Session.

Disqualification risks: late submission; unsigned or incomplete returnable documents; failure to provide mandatory documents; non-compliance with tax or CSD requirements; collusion; false declarations.

Evaluation follows a seven-step methodology:

Step 1 – Administrative Responsiveness: bid lodged on time; all documents duly signed by authorised signatory. Must pass to proceed.

Step 2 – Substantive Responsiveness: bid contains a priced rental offer as prescribed in Section 4. Must pass to proceed.

Step 3 – Minimum Functionality/Technical Threshold: 66.67/100 points required. Criteria and weights:

• Previous Experience (10 pts): >2 years in proposed use with supporting evidence (lease agreement, licence, etc.). Scoring: 3 pts (>2 yrs with evidence), 2 pts (2 yrs with evidence), 1 pt (<2 yrs with evidence), 0 pts (no submission/evidence).
• Reference Letters (15 pts): minimum 2 letters not older than 5 years, including customer name, address, contact, email, scope, duration. Scoring: 3 pts (>2 letters), 2 pts (2 letters), 1 pt (1 letter), 0 pts (none or older than 5 yrs).
• Bank Rating (15 pts): rating from financial institution not older than 3 months confirming going-concern status. Scoring: 3 pts (Rating A), 2 pts (Rating B), 1 pt (Rating C), 0 pts (no submission / D rating or older than 3 months).
• Alignment to Port Development Framework Plan (10 pts): Business Plan must detail use of premises, prove port-related use, show support for port activities per Annexure 7. Scoring: 3 pts (all 3 elements + additional benefits), 2 pts (3 elements), 1 pt (<3 elements), 0 pts (no submission / does not align).
• Market Analysis (10 pts): port-related commercial activity covering status quo, potential market/segment, gap analysis, SWOT, economic spin-offs per segment. Scoring: 3 pts (all 5 elements with substantial detail), 2 pts (5 elements), 1 pt (<5 elements), 0 pts (no submission / not port-related).
• Value Add to Port Operations (10 pts): vision/mission, achievable strategic objectives, innovation, proposed short/medium-term value. Scoring: 3 pts (all 4 elements with substantial detail), 2 pts (4 elements), 1 pt (<4 elements), 0 pts (no submission / no value add).
• Capital Expenditure / Refurbishment WBS & Project Schedule (10 pts): detailed WBS and schedule for lease duration. Scoring: 3 pts (concise), 2 pts (good), 1 pt (average), 0 pts (no submission / inadequate).
• Maintenance Expenditure Plan (10 pts): detailed plan aligned to property and proposed use, showing identification, prioritisation, scoping, objectives, resource allocation, timeframes, cost. Scoring: 3 pts (concise), 2 pts (good), 1 pt (average), 0 pts (no submission / does not address elements).
• Financial Viability – Cash Flow Projections (10 pts): detailed cash flows over proposed lease period with assumptions, signed by finance professional, demonstrating going-concern ability. Scoring: 3 pts (detailed), 2 pts (high-level/summarised), 1 pt (cash flow not viable), 0 pts (no submission).

Step 4 – Final Weighted Scoring (total 100 pts):

• Rental Offer Price: 80 or 90 points (formula based on highest acceptable bid).
• Specific Goals (B-BBEE per SBD 6.2): 20 or 10 points.

Step 5 – Objective Criteria: Transnet may award to other than highest scorer based on rotation of bidders, specialised operations, poor past performance with TNPA, breach of Integrity Pact (Annexure 6), probity risks, negative ROI impact, legal capacity, insolvency/business rescue, non-compliance with legal requirements, conflicts of interest. Due diligence on qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, personnel.

Step 6 – Post-Tender Negotiations (if rental not market-related): sequential negotiation with highest, then 2nd, then 3rd ranked bidder; bids remain valid during negotiation.

Step 7 – Award and conclusion of lease agreement.

Scope: Lease of premises 4,452 m² at Seafarer Circle, Port of Cape Town, for up to 10 years.

Property details:

• Extent: 4,452 m²
• Proposed use: Cold Storage and Parking
• Precinct: Container Terminal
• Available from: 01 November 2026
• Current status: Occupied, previously used for Cold Storage and Parking
• Lease basis: as-is (voetstoots) per Annexure 1 (Lease Plan)

Exclusions (not permitted): handling/storage of hazardous chemicals, staging of trucks, storage of fertilizers, truck refuelling station, container handling depot activities, open storage of dust-generating minerals. All use subject to compliance with applicable laws.

Bidder obligations:

• Must undertake refurbishment, repairs, upgrades and capital improvements as necessary at own cost to make premises fit for purpose and legally compliant (unless otherwise agreed with TNPA).
• Beneficial occupation may be negotiated if justified in Business Plan and approved by TNPA governance; bidder bears all holding costs during beneficial occupation.
• Bidder must inspect property before submitting proposal; TNPA accepts no liability for failure to inspect. Arrange access via [email protected].

Environmental: Transnet requires bidder's position on waste disposal, recycling, energy conservation (Green Economy / Carbon Footprint). Draft Environmental Management Plan provided as Annexure 2.

Port Development Framework Plan (Annexure 7) must be referenced in Business Plan to show alignment.

Security clearance: successful bidder and personnel may need CONFIDENTIAL/SECRET/TOP SECRET clearance; responsibility of bidder.

General: bidder responsible for acts/omissions of employees; must comply with all RFP requirements.

Pricing format: Rental Offer schedule (Section 4) requiring monthly rental (excl. VAT) for each of Years 1–5 (12 months each), with annual escalation included in the overall offer. TNPA will verify calculations.

Rental offer evaluated on highest priced bid inclusive of all applicable taxes. Price scoring formula:

• PS = 80 × (1 + (Pt − Pmax) / Pmax) OR PS = 90 × (1 + (Pt − Pmax) / Pmax)

where Ps = points scored, Pt = bid price, Pmax = highest acceptable bid price.

Specific Goals (B-BBEE) weighted 20 or 10 points per SBD 6.2.

Market-related rental requirement: if highest scorer's offer is not market-related, TNPA may negotiate with highest, then 2nd, then 3rd ranked bidder, or cancel the RFP.

Bid security / guarantees: not explicitly stated in extracted text.

Retention / payment terms: not explicitly stated.

Financial capacity: Bank Rating (not older than 3 months) and cash flow projections over lease term signed by finance professional required for functionality scoring.

VAT: 15% added to total rental.

Bid validity: 120 business days from closing; may be extended on same terms.

Mandatory compliance:

• Central Supplier Database (CSD) registration before bid submission (foreign bidders without local entity must incorporate a SA company).
• Tax compliance: valid SARS Tax Compliance Status (TCS) PIN or printed TCS certificate; each JV/consortium party must submit separately.
• B-BBEE: valid B-BBEE status level verification certificate (SANAS accredited) or sworn affidavit (for EMEs/QSEs) to claim preference points; required for contract award.
• Employment Equity Act compliance (including Section 53).
• Security clearance (CONFIDENTIAL/SECRET/TOP SECRET) for successful bidder and personnel; bidder's responsibility.
• Non-Disclosure Agreement (Annexure 5) and Supplier Integrity Pact (Annexure 6) adherence.
• Protection of Personal Information (Section 11).
• Job Creation and Skills Development (Section 10).
• Joint Ventures: signed JV/consortium agreement with % split and responsibilities, or written confirmation of intent with same details; consolidated B-BBEE scorecard for evaluation.
• Foreign bidders: must answer residency/branch/permanent establishment/income/tax liability questionnaire; if no RSA presence, CSD registration not required but must incorporate SA company for lease.
• Authority to sign: board resolution or similar proof of signatory authorisation.
• SBD 1 (Invitation to Bid) must be completed and submitted as essential returnable.
• SBD 6.2 (Specific Goals Points Claim Form) for B-BBEE points.
• Certificate of Acquaintance (Section 6), RFP Declaration and Breach of Law Form (Section 7).
• No CIDB grading mentioned (not construction).
• No local content percentages specified.

Lease term: up to 10 years.

Lease basis: as-is (voetstoots) per Annexure 1.

Draft lease agreement: Annexure 3 (TNPA Draft Lease Agreement).

General Bid Conditions: Annexure 4.

Non-Disclosure Agreement: Annexure 5.

Supplier Integrity Pact: Annexure 6.

Port Development Framework Plan: Annexure 7.

Key contractual conditions:

• Successful bidder must refurbish/repair/upgrade premises at own cost to make fit for purpose and legally compliant unless otherwise agreed.
• Beneficial occupation negotiable; bidder liable for all holding costs during that period.
• TNPA reserves right to modify RFP, reject non-conforming proposals, disqualify late bids, award partial premises, split award, cancel bid process, validate information, request audited financials, negotiate salient terms, restrict bidders for up to 10 years for incorrect information, award to next ranked bidder if preferred fails to sign/commence.
• No reimbursement of bid preparation costs.
• Legal review: any changes to standard lease terms subject to Transnet Legal Counsel acceptance.
• Security clearance and security measures implementation required for successful bidder.
• Confidentiality: all RFP and subsequent agreement information strictly confidential; written approval needed for disclosure.
• Communication restrictions: no canvassing Transnet officers/employees between closing and award; collusion leads to disqualification and restriction from state business.
• Post-tender negotiations if rental not market-related; sequential with top three bidders.
• Objective criteria may justify award to other than highest scorer (rotation, specialised operations, poor past performance, Integrity Pact breach, probity risks, negative ROI, legal capacity, insolvency, non-compliance, conflicts of interest).
• Due diligence on bidder's qualifications, competence, financial resources, equipment, managerial capability, reliability, experience, reputation, personnel.
• Bid validity deemed to remain valid during negotiations and until final agreement.