24-Hour alarm monitoring and emergency response services for salb

Returnable form

• SBD 9 (Certificate of Independent Bid Determination): must be completed, signed and submitted with the bid. The signatory confirms the bid was prepared independently, with no consultation, agreement or arrangement with any competitor on prices, market allocation, pricing methods, the decision to bid or not, or the quality, quantity and delivery terms of the services, and that the bid terms were not disclosed to competitors before bid opening or contract award.

Disqualification risks

• The bid is disqualified if the certificate is found not to be true and complete.
• Suspicious bids may be reported to the Competition Commission and the National Prosecuting Authority, and the bidder may be barred from public-sector business for up to 10 years.

Submission

• Method: deposit bid response documents in the bid box at the street address stated on the bid, or submit online.
• Late bids: bids received after the stipulated closing time will not be accepted.
• Format: bids must be submitted on the official forms provided and must not be re-typed.
• Registration: bidders must be registered on the Central Supplier Database (CSD).
• B-BBEE evidence: a B-BBEE certificate or sworn affidavit must be submitted to the bidding institution.
• Invalid bids: failure to provide any required particulars may render the bid invalid.

Forms

• SBD 1 (Invitation to Bid): completed and signed bid cover page with bidder and contact details, submitted with the bid.
• SBD 7 (Contract form): the successful bidder must fill in and sign a written contract form after award.

Evaluation basis

• The bid is subject to the Preferential Procurement Policy Framework Act 2000 and the Preferential Procurement Regulations 2017, together with the General Conditions of Contract (GCC).
• Preference points: a B-BBEE certificate or sworn affidavit must be submitted to qualify for preference points for B-BBEE.

Scope

• 24-hour alarm monitoring and emergency response services at the South African Library for the Blind premises.

Mandatory compliance

• Central Supplier Database (CSD): bidders must register on the CSD to upload business registration, directorship, membership and identity numbers, tax compliance status and banking information.
• Tax compliance: bidders must submit a SARS Tax Compliance Status PIN or a printed TCS with the bid; where no TCS is available but the bidder is CSD-registered, the CSD number must be provided.
• Consortia and joint ventures: each party must submit separate proof of TCS, PIN or CSD number.
• B-BBEE evidence: a B-BBEE certificate or sworn affidavit for EMEs and QSEs must be submitted to the bidding institution.
• Foreign suppliers: must complete the foreign supplier questionnaire in Part B:3.
• Invalid bids: failure to provide any required particulars may render the bid invalid.

Bidders must complete and sign SBD 4 (Bidder's Disclosure). The form requires disclosure of any employment by an organ of state, any relationship with a person employed by the procuring institution, and any interest in other related enterprises. Failure to disclose all CSD-registered active companies linked to all directors may lead to disqualification. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Bidders must submit a completed and signed SBD 4 (Bidder's Disclosure) as part of the bid. The form requires disclosure of employment by an organ of state, relationships with procuring institution staff, and interests in other enterprises. Bidders must not be on the Register for Tender Defaulters or List of Restricted Suppliers.

Bidders must certify that no consultations, communications, agreements or arrangements have been made with any competitor regarding quality, quantity, specifications, prices, market allocation, or the decision to bid.

Returnable form

• SBD 6.1 (Preference Points Claim Form, Preferential Procurement Regulations 2022): claims points for specific goals and must be signed by a representative authorised to bind the bidder.

No submission channel, address, closing time, copy count or packaging instruction appears in the available material.

Preference point system: 80/20

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.
• Applies to requirements valued at up to R50 000 000 including all applicable taxes.
• Price points are scored against the lowest acceptable tender received.

Specific goals claimable on SBD 6.1

• 51% or more ownership by women.
• 51% youth ownership — 4 points.
• 51% Black ownership — 4 points.
• Bidders located in the Eastern Cape — 4 points.
• 51% ownership by persons living with disabilities — 4 points.

Claiming points

• Points for specific goals are only awarded if the supporting proof or documentation is submitted with the bid; without it the goals are treated as not claimed.
• The organ of state may require a bidder to substantiate any preference claim before adjudication or at any later stage.

Preference points

• SBD 6.1 (Preference Points Claim Form, PPR 2022) must be completed and submitted with the bid to claim points for specific goals.
• Claims not backed by the required proof or documentation are treated as not claimed.
• The organ of state may call for substantiation of any preference claim before or after adjudication.

Consequences of a false or unfulfilled claim

• Disqualification from the bidding process, recovery of costs, losses or damages, cancellation of the contract, restriction from doing business with organs of state for up to 10 years, and referral for criminal prosecution.

Specific goals claimable under SBD 6.1

• 51% or more ownership by women.
• 51% youth ownership — 4 points.
• 51% Black ownership — 4 points.
• Bidders located in the Eastern Cape — 4 points.
• 51% ownership by persons living with disabilities — 4 points.

Evidence

• The proof or documentation required for each claimed goal must accompany the bid; a claim without it is treated as not claimed.
• The organ of state may require substantiation of any claim at any time.